General Information

Government Type

Special Service District

Entity

Upper Community Recreation District

Public Body

Upper Community Recreation District

Notice Information

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Notice Title

REQUEST FOR PROPOSALS (RFP) FOR ALTAMONT RODEO GROUND IMPROVEMENT PROJECT

Notice Tags

Special Districts

Notice Type(s)

Notice

Event Start Date & Time

January 22, 2025 09:00 AM

Event End Date & Time

February 6, 2025 03:00 PM

Event Deadline Date & Time

02/06/25 03:00 PM

Description/Agenda

UPPER COMMUNITY RECREATION DISTRICT REQUEST FOR PROPOSALS (RFP) FOR ALTAMONT RODEO GROUND IMPROVEMENT PROJECT SPECIFIC ELEMENT FOR THIS RFP - Restroom Notice to Vendors: Deadline for all submittals is February 6, 2025 | 3:00 p.m. Maximum number of pages: 3 pages Submission: 5 hard copies Cost data to be submitted in a separate sealed envelope Introduction and Background The Upper Community Recreation District, UCRD, located in Duchesne County, is upgrading the Altamont Rodeo facilities. The intent is to have the upgrades completed by May 1, 2025. The restroom portion of the project is to be completed by May 1, 2025, with an anticipated start date of March 1, 2025. The entire project includes regrading the entire site to provide a suitable soil base for the rodeo events, new rodeo arena, loading, bucking chutes and holding pens, an announcer booth, grandstands, lighting, fence, water, and restrooms. Budget on the project is limited and the UCRD may be self-performing some of the items. Adjustments to work items may be required to keep the project within the budget. The UCRD is soliciting proposals from qualified Vendors for the various elements of the project. The project will involve coordination with the UCRD and between the various vendors selected. The UCRD anticipates selecting one of the responding vendors, but there is no guarantee that any responding vendor will be selected. Vendor selection will be based upon the review of the vendor's proposal and cost as outlined in a subsequent section. The UCRD reserves the right to reject any and all Proposals. Scope of Work The restroom work consists of a restroom building as shown and described in the attached drawings. 1. Plans and Specifications a) Proved product certification/spec sheet prior to ordering or installing. b) Meet all local and national building codes. 2. Water supply to be provided by UCRD 3. Sewer to be provided by UCRD Proposal Requirements The UCRD will review each of the submitted proposals and select a Vendor based on the following information. There will be two parts to the submittal, the first being the Proposal and the second being the sealed Cost Proposal. The Cost Proposals will not be opened until the proposals have been evaluated and points assigned. The Proposal should contain the following information in the order listed. - Capability, Knowledge, and Experience of Vendor - Delivery Schedule - Project Cost Note: All submittals must be clear, concise and in the recommended format, so the Proposals can be evaluated in an efficient and objective manner by the designated Review Team. Request for Proposals | 2 Capability, Knowledge and Experience of Vendor: The RFQ should outline the qualifications, experience, and strengths of the Vendor and how your qualifications are specifically related to this project. Include experience on similar or related projects. Provide project description, date project was completed, and contact information of references for work experience examples. Project Delivery Schedule: Provide a project delivery schedule. State any restrictions or limitations that are applicable. Project Cost (in separate sealed envelope) : Provide the cost of the proposed project outlined in the scope of work. State any restrictions or limitations that are applicable. The Bid Proposal to be included in a separate sealed envelope. Costs will be evaluated at this stage but may be negotiated once the Vendor is selected and the cost and scope of the overall project has been finalized. Submittal Instructions Proposals will be received at CIVCO Engineering, Inc. at the address listed below prior to 3:00 PM on February 6, 2025. The vendor is to verify proposals were delivered on time. Proposals will be addressed to CIVCO Engineering, Inc. and clearly state on the cover 'Proposal for Altamont Rodeo Project - Restroom'. Five (5) copies of the RFP are required. The number of pages of the RFP is limited to three (3) pages, cost proposal not included in page count. The Cost Proposal is required to be submitted at the same date and time, in a separate, sealed envelope inside the proposal envelope, clearly labeled 'Cost Proposal' for the UCRD to open and review after RFP's are scored. CIVCO Engineering Inc. 1256 W. 400S., Ste. 1 P.O. Box 1758 Vernal, UT 84078 Phone: 435-789-5448 Office Hours 8-5p.m M-F Questions regarding the RFP and the scope of work are to be addressed to: Bret Reynolds CIVCO Engineering, Inc. bretreynolds@civcoengineering.com 435-790-5624 (cell) or (435) 789-5448 (office) Questions are to be provided no later than 5 p.m. on January 30, 2025. Questions must indicate if proprietary. Answers to questions may be distributed to all vendors based on extent of question. Selection Criteria UCRD will utilize the following evaluation criteria in selecting the Vendor: Section Evaluation Criteria Maximum 1 Capability Knowledge and Experience of Vendor 25 3 Project Delivery Schedule 25 4 Cost 50 Request for Proposals | 3 After receiving the proposals, the DCRD will score the Proposals. Once the Proposals are scored the cost proposal will be opened and scored. The scores for the Proposals and the Costs will be added together to determine the total score of each Vendor. The Vendor will be selected based on the highest score of all Vendors.

Notice of Special Accommodations (ADA)

Danelle Brinkerhoff - 435-823-3899

Notice of Electronic or Telephone Participation

We currently are not offering Electronic Participation

Meeting Information

Meeting Location

4075 North 15575 West
Altamont, UT 84001
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Contact Name

Danelle Brinkerhoff

Contact Email

danelle_brinkerhoff@ubh.org

Contact Phone

(435)722-6189

Notice Posting Details

Notice Posted On

January 24, 2025 11:54 AM

Notice Last Edited On

January 24, 2025 11:54 AM

Deadline Date

February 6, 2025 03:00 PM

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