General Information

Government Type

State Agency

Entity

Utah Board of Higher Education

Entity Website

https://ushe.edu/

Public Body

Community Education Channel

Notice Information

Add Notice to Calendar

Notice Title

Community Education Channel Meeting (Minutes)

Notice Tags

Educational Telecommunications

Notice Type(s)

Meeting, Bond

Event Start Date & Time

January 21, 2025 10:30 AM

Event End Date & Time

January 21, 2025 11:31 AM

Event Deadline Date & Time

01/25/25 10:30 AM

Description/Agenda

CEC Meeting Minutes Location Utah Tech Campus Jennings Building - Conference Room #115 Date & Time 11-19-2024 @ 10:30 - 11:30 am Attendees Jarett Waite (chair), Stephen Lee, Shawn Denevan, Troy Belliston, David Cordero, Shantelle Owens, Brian Graff, Melissa Anderson, Becky Moore (minutes) Via Zoom: Kaden Demille, Cindy Powell 1. Meeting called to order by Jarett Waite 2. Consider Approval of Minutes - Motion by Stephen Lee, 2nd by Troy Belliston. All in favor. 3. Consider Approval of Formalizing the Severance Packages for Melissa Anderson and Shawn Denevan - Motion by Stephen Lee, 2nd by Jarett Waite. All in favor. 4. Next meeting will be held on Tuesday, January 21st at 10:30 am Open and Public Meetings Act Training - All members of the board watched the training video and passed the follow up test with 100%! Fraud Risk - Shantelle explained the Fraud Risk Assessment Chart, going on to explain that the board has a 'very low' risk of fraud potential. Financials - Shantelle explained the 1st quarter budget, it has almost $170,000 in fund balance to get through the fiscal year. She went on to explain the Statement of Income & Expense report. She explained that the 'salaries' portion was a bit higher due to the vacation time payout to Marcus Farnsworth after Marcus left the CEC in July. Discussion of Severance Packages & Unemployment Benefits - Shantelle explained the severance packages agreed to be paid out to Melissa Anderson and Shawn Denevan. The packages will include 3 months of full-time pay for Melissa and 3 months of Shawn's stipend for being the CEC director. The money used for the severance pay will come from the 'wages' portion of the operating expenses. The severance packages will begin on July 1st 2025 if Melissa and Shawn decide to stay working for the CEC up until the final closure date of June 30th 2025. Shantelle went on to explain that Melissa's benefits will not extend throughout the time she will be collecting the severance package. Melissa will be eligible for unemployment due to the layoff being considered a reduction in force. CEC Dissolution - Brian Graff w/ the General Council of Utah Tech explained the packet (see attached), of the original interlocal cooperation agreement that was drafted in 1995 along with two amendments. The first amendment to the agreement was written in 1998 and the second amendment in 2007. The program is currently operating under the second amended agreement. Brian explained how he drafted a 3 rd amendment to amend the 2 nd amendment from 2007, which will be the dissolution amendment. Rather than spelling out a whole new agreement, the amendment was done by modifying a paragraph in the second amendment that discussed the duration of the CEC. The amendment added an expiration date of June 30th 2025 along with the distribution of assets. Discussion regarding the amendment - Stephen Lee asked if it was a common practice to just amend the current agreement to where it's a dissolution agreement. Brian stated that 'if the original agreement doesn't contemplate dissolution, then we have to amend that so that it can contemplate dissolution.' He also explained that making the 3rd amendment would be the best way to have a paper trail from how the interlocal agreement was created to how it ended. Discussion regarding the distribution of assets - From the assets list (attached) there is about $80,000 in total assets. These assets will be distributed between Utah Tech, St. George City, and Washington County. Kaden DeMille asked if there was going to be anymore big-ticket items purchased before the ending date. Shantelle explained that there is still about eight to ten thousand dollars left for purchasing items that have been planned for. Steve explained that the items that have been purchased recently and will be purchased are for the television operations. Steve asked Brian if there needs to be something specified in the dissolution agreement about an unexpected asset need or major expense that may come up between now and the end date of June 30th . Brian explained that the dissolution agreement is written to contemplate just the actual dissolution. He went on to say that the regular operations of the CEC up until June 30th will still be up to the board, meaning the board will still be able to decide how they want to handle anything dealing with normal operations. Brian went on to explain that since June 30th is the end of the fiscal year, the board will have to meet in September, which will be 90 days after the termination date. That final meeting will be an opportunity to discuss any final distributions or financial decisions. David Cordero asked about the possibility of using the CEC staff to continue to record the St. George city council meetings up until October 2025. Steve & Shantelle recommended working out a separate agreement with the remaining staff production members, Lauren Golden & James Farnsworth, for invoicing purposes. Saying this would be the cleanest way from an audit standpoint. Brian Graf asked if any of the other municipalities were going to need similar services, the representatives at the meeting said no, they would not. Jarett Waite will compose a cover letter to go along with the packet of asset lists. This will serve as further explanation of why the decision was made to dissolve the CEC and also explain the reasoning behind the dissolution of assets. Steve Lee offered to attend the city's council meetings to be a spokesperson for any questions that may arise. Brian Graf will send the cover letter, the dissolution agreement, and the list of assets to the participating city's attorneys which include: Utah Tech, Hurricane, Ivins, St. George, Santa Clara, Washington, and Washington County. Discussion on Personnel - Steve Lee suggested that it would be a nice gesture to give the outgoing employees a certificate of appreciation and some sort of public acknowledgment. Mayor Hart added that a formal letter of recommendation would also be nice. Stating that both of these should come from the CEC board. Motion to Adjourn 1 st by Mayor Hart, 2nd by Steve Lee. All in favor. Meeting adjourned!

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Shawn Denevan at 435-879-4319.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

225 S University Ave Jennings #115
St. George, UT 84770
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Contact Name

Terryl Smuin

Contact Email

tsmuin@dixie.edu

Contact Phone

4356527635

Notice Posting Details

Notice Posted On

January 21, 2025 01:08 PM

Notice Last Edited On

January 21, 2025 01:08 PM

Deadline Date

January 25, 2025 10:30 AM

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