General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

January 16, 2025 07:30 PM

Description/Agenda

(Rough Draft) Minutes of Regular Town Board Meeting Held January 16, 2025 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. in the Conference Room. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Tom Nielson-Absent Council Member Copeland Anderson Council Member Jared Rawlinson Town Clerk Karen K. Lovell Town Recorder Angie Dewsnup OTHERS Spencer Hintze, Gilbert and Stewart CPAs Jess Peterson-Six County The following agenda items were considered: A. Invocation. The invocation was given by Copeland. B. Adopt Agenda. Copeland moved, seconded by Jared, to adopt the Agenda as written. Mayor Callister-Aye. Tom-Absent. Copeland-Aye. Dave-Aye. Jared-Aye. C. Adopt Minutes of Town Board Public Hearings and Regular Meeting held December 19, 2024. Jared moved, second by Copeland, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Absent. Copeland-Aye. Jared-Aye. D. Town of Oak City 2024 Audit Report-Spencer Hintze, Gilbert and Stewart, CPAs. Spencer handed out copies of the Audit Report. The Town crossed the threshold where it no longer could do a simple audit. It was a full audit report. He said it was great working with Angie, she is doing a good job. He stated that it is great that the Town uses Peloris to help with the finances. Peloris is a good company. He presented the Report quickly. The Report states there were no issues with the Audit. There were no over spent budgets. There is a lot of good information for the Council to look through. There was one problem to work on this year. The Town has a Capital Project fund which is supposed to have it owns budget and it doesn't now. This needs to be worked on for this year. There were no problems with internal control issues. Overall, it was a good Audit Report. Will start working on this year's audit in about July. There will most likely be a few changes with the State audit rules this year. E. Open and Public Meetings Act (OPMA) Training 2025-Jess Peterson, Six County. Jess passed out a copy of the Act and went through it. (Rough Draft) F. Annual Conflict of Interest Disclosures 2025. Angie passed these out to everyone and asked them to fill them out and return them to her by the 31st of January as they need to be posted. Anyone that is elected in this year's election needs to submit a Conflict of Interest Disclosure also. G. Possible Approval of RESOLUTION 2025-01, RESOLUTION HONORING DWIGHT DAY AND HIS SERVICE AS OAK CITY'S REPRESENTATIVAE TO UTAH ASSOCIATED MUNICIPAL POWER SYSTEMS (UAMPS) AND INTERMOUNTAIN POWER AGENCY (IPA). Dave had created this Resolution and read it to the Council. He had created a plaque also. Dave moved, seconded by Jared, to adopt Resolution 2025-01. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Jared-Aye. Tom-Absent. Copeland-Aye. H. Discuss Updates to the Town of Oak City's Town Code Concerning Habitable Accessory Structures-Shim Callister. The Planning and Zoning Commission has been working on definitions for Habitable Accessory Structures so they went through the Code and made up some definitions. Dylan Finlinson made up a list of these and e-mailed them to the Mayor. The Mayor went through some of these with the Council. He also went over some of the issues the Council discussed back in 2023 after the Planning and Zoning had submitted some of its ideas. The Mayor will send a copy of his presentation to the Council Members and this will be discussed further at the February Town Board Meeting. I. Public Comment. There was no public comment. J. Monthly Financial Report. The Financial Report was Read and Approved by Board Action. Angie went through the Quarterly Budget Review and the current budget. Talked about putting in an ADA Ramp at the Hall and a couple of other smaller projects. Dave would like to get the cul-de-sac power redone, with underground power line, which will be costly. Dixie Power doesn't have the equipment to do it. Possibly Fugel could do it. Dixie Power might be able to subcontract with Fugel to do it. He will be looking into this soon. Jared would like to get some road work done also. The Budget is looking good. Dave is looking at a power rate increase sometime soon. Angie stated that the Town will probably be talking about a property tax increase next month or in March. Delinquent cut off notices have been sent out. K. Departmental Reports. Jared Rawlinson. Jared had nothing to report. The Mayor informed Jared that Janet Lindquist called him after she had contacted the County about putting in a road sign on her road back when the road work was being done. She is worried about the road being so narrow between the dip and her house and there is a drop on one side of the road. She would like some fill dirt put in. The Mayor looked at it. He told her if there was any extra fill dirt, it could be used on this road. Will do it as dirt is available. The Mayor mentioned that there are sidewalk sections by the Church that have buckled. Jared will have this looked at. Copeland Anderson. (Rough Draft) Trying to apply for a Grant for the tennis court/pickleball upgrade. Jess Peterson said the Town might be a good candidate for a certain grant. He told the Council that where the court would be pretty much the only recreational facility in Town besides the Playground, it would probably have a good chance of getting the grant. He suggested getting groups, such as the pickleball players, teenagers, to write letters stating their desires for the court. This should help show the need for it. The Mayor and Dave felt it would be good to totally remove the current court and replace it. The Mayor will talk to Jones and DeMille and Sunrise to get their thoughts on this. Copeland has been looking at replacing the folding chairs downstairs at the Hall. It is about $2,600 for 100 chairs. Will continue looking. Dave suggested making sure to get good quality chairs. Could sell the old chairs which would help offset the cost of new chairs. Dave Steele. There were not outages to report and no activities. On the November 2024 UAMSPS billing, Oak City had next energy delivery of 302,362 KWH. Total cost/KWH was $29,128.77. Purchase price was above required operating margin, so a Power Cost Adjustment of $0.02634 was ordered for the December billing. Attended the UAMPS January Project Committee Meetings in Salt Lake City on January 14th and 15th. They discussed some of the projects being looked at. The power project that is planned to be located in Millard County might need to be relocated to a slightly different property. The one being considered now might not be available after all. The projected Power County Project in in Idaho has been placed on the back burner for a while. It looks like residents of Logan City are thinking they might not want to participate in the Project after all sighting the need for more green power. If Logan does not participate, the Project needs 27% more participation to replace their participation. This means another utility or utilities might need to be added or current utilities could raise their participation level. There are still a couple of other projects being looked at also. Tom Nielson. Was not in attendance and had not left a report. L. Miscellaneous. Dave Steele. Dave has been turning over some of the control of the Town web-site to Angie and Courtney. They will have more time to invest in the site and have the knowledge needed to run the site. The Mayor thought it would be good to post the consolidated fee schedule on the Town Web-site if possible. (Rough Draft) Looking at a possible power rate increase. Still looking at Eaton on automatic power, and possibly water, meter reading. He will be meeting with one of their representatives on Wednesday at 11:00 a.m. at the Town Hall. Dave invited the Council Members to attend if possible. It looks like Eaton themselves might be willing to help finance the Town in putting in the meters in instead of UAMPS having to fund all the utilities wanting to participate. M. Adjournment. Mayor Callister adjourned the meeting at 10:03 p.m. Respectfully Submitted, __________________________________ Karen K. Lovell, Oak City Town Clerk Approved by: ____________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

January 17, 2025 01:32 PM

Notice Last Edited On

January 17, 2025 01:32 PM

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