General Information

Government Type

Special Service District

Entity

Heber Valley Tourism and Economic Development

Public Body

HVTED Board

Notice Information

Add Notice to Calendar

Notice Title

HVTED Board Meeting Minutes November 4, 2024

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

November 4, 2024 03:30 PM

Event End Date & Time

November 4, 2024 05:00 PM

Description/Agenda

Board Meeting Agenda - November 4, 2024 - 3:30 pm 1. Welcome a. Mark Nelson, Board Chairman b. Approval of Minutes from September 9, 2024 Minutes Motion: Lisa 2nd: Jared Approved. c. No minutes for October 21 - did not have a quorum 2. Review Financials a. Review of Finances and Check Detail - P&L Review Auditor will attend the Dec meeting Underspend for 2024 approx. $200k (largely due to staffing vacancy and no additional hire) Bank account update: check payment intercepted and fraudulently cashed in FL; requires us to close our business bank account and open a new account with Zions Bank Check detail review - consider EFT for payments, review dual signor process and Quickbooks options for digital signature approvals Motion: Erik 2nd: Lisa Approved. b. Preliminary Budget review Policy suggestion moving forward: our budget should be based off previous year's tax collections (instead of projected) - a shift for 2025 to basing on 2024 tax collections Proposed: 2024 fund balance of $178k as a rollover to 2025 budget - no concerns from Board 2025 proposed budget will be about $70k short of what we believe we need; proposed solution of a one-time TRCC use of $70k to make up the remainder of the budget needed -Erik: discussed the $50k increase in video creation in 2025 budget, concerns over doubling this budget line item when we are needing to cut budget and use TRCC funds -Mark: an executive summary of the 2025 budget overview would be helpful -Erik: highlight large increases and decreases, along with new opportunities -Lisa/Mark: unlikely to increase budget in 2025 (even if revenues outpace projections) -Lisa: are there grants that we can use in 2025? $200k Rural County Grant (applied in 2024 and awarded in 2025) ~$200k UOT grant funds May be some outdoor rec grants that we might be able to apply for, but we may not have applicable projects in 2025. -Dallin: reviewed the future staff org chart to show areas of potential employee growth -Mark: should review that the budget is variable based on TRT and consider challenging that -Dallin: how much should our office hold in reserves in our bank account? Enough to cover costs for a year? -Mark: what are the hard costs to keep our office in operation? -Dallin: wanting to hire a 7th team member in 2025 in a marketing role Dallin: Looking for approval at moving the $178k from 2024 to 2025 and hiring the 7th person and using $70k as a one-time TRCC budget addition Motion to finish draft budget with 2024 fund balance w/o the one-time TRCC additional budget: Mark 2nd: Erik Approved. 3. Tourism Update a. Public Relations Update - Jessica T - No updates b. Tourism Indicators - Emailed 4. Economic Development/Chamber of Commerce a. Heber City Square Review - Push to next meeting b. Rural County Grants - Awarded c. Video review 5. Board Reports (If needed): a. Scott Phillips - Heber City Update b. Corbin Gordon - Update c. Jared Wright - Chamber Update d. Lisa Orme - Midway City Update e. Erik Rowland - Wasatch County Update f. Mark Nelson - Wasatch County Update g. Jason Whittaker -TAB Report h. Melissa Daymont - DWS 6. 2024 Meeting Schedule - Second, Monday at 3:30 November 4 - (Veterans Day 11th ) Audit Review December 9 - Budget Hearing Motion to adjourn: Jared 2nd: Erik Approved. Recurring Zoom Meeting Monthly: https://us02web.zoom.us/j/85144749908?pwd=Tzg3czcyWUJjMGV4ank3S2JmaFk0Zz09 Meeting ID: 851 4474 9908 Passcode: 424456 Item Use Cost Running Total Wasatch Back Economic Summit Business retention and training $ 15,000.00 Wasatch Back Business University Small business assistance and training $ 10,000.00 $ 25,000.00 Wasatch Works Scholarship Job growth $ 30,000.00 $ 55,000.00 Qualtrics Econo Dev research tools $ 12,000.00 $ 67,000.00 Placer AI Econo Dev research tools $ 14,000.00 $ 81,000.00 County Wide ED Plan Econ Dev Planning $ 75,000.00 $ 156,000.00 Destination Development Business Recruitment $ 40,000.00 $ 196,000.00 Grant Admin Admin $ 4,000.00 $ 200,000.00

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Ryan Starks at 435-654-3666.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

475 N Main Street
Heber City, UT 84032
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Contact Name

Dallin KOECHER

Contact Email

dallin@gohebervalley.com

Notice Posting Details

Notice Posted On

January 10, 2025 11:46 AM

Notice Last Edited On

January 10, 2025 11:46 AM

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