General Information

Government Type

Municipality

Entity

Santa Clara

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

Special Meeting

Notice Tags

Business

Notice Type(s)

Meeting

Event Start Date & Time

December 29, 2011 05:00 PM

Event End Date & Time

December 29, 2011 08:00 PM

Description/Agenda

SANTA CLARA CITY COUNCIL MEETING WEDNESDAY, DECEMBER 14, 2011 THE CITY COUNCIL FOR THE CITY OF SANTA CLARA, WASHINGTON COUNTY, UTAH, met for a Regular Meeting on Wednesday, December 14, 2011 at 5:00 p.m. in the City Council Chambers of the Town Hall at 2603 Santa Clara Drive, Santa Clara, Utah. Notice of the time, place and agenda of the meeting was provided to the Spectrum and to each member of the governing body by emailing a copy of the Notice and Agenda to the Spectrum and also, along with any packet information, to the mayor and each council member, at least two days before the meeting. Present: Mayor Rick Rosenberg Council Members: Jerry Amundsen, Herb Basso, Bill Jacobsen, Bruce Anderson, Matt Ence Interim City Manager: Brock Jacobsen Recorder: Chris Jacobson Others Present: Brad Hays, Parks Director; Bob Hansen, Public Safety Director; Corey Bundy, Building Official; Marv Wilson, Sunrise Engineering; Steve Hall, Sunrise Engineering; David Whitehead; Adam Stuart; Colin Harrison; Owen Olsen; Gary Zabriskie and Koby Holyoak. 1. Call to Order: Mayor Rosenberg. 2. Opening Ceremony: - Pledge of Allegiance: Jerry Amundsen - Opening Comments: Jerry Amundsen 3. Communications and Appearances: A. General Citizen Communications Adam Stuart: St.George Resident. • He is looking for a home for a new annual event. “Southern Utah Culinary Events Festival” • Proposing to use Canyon View Park • 2 Day event, Friday and Saturday in the spring time (April or May). • Would invite restaurants to show case their food and other booth’s. • Live Music. • Cook off. • Benefit Dinner on Friday night. • Not sure what kind of a turnout to expect at this point in time. • He thinks it would be a great event and would really like to bring it to Santa Clara. Brad Hays: Mentioned that there were two dates in April that are being used. April 7th is the Kiwanis Easter Egg Hunt and April 21st is the SU Baseball Tournament. Mayor Rosenberg: Asked Adam to get with Brad Hays and Public Safety, then put something together and bring it back to council. Adam Stuart: Thanked council for their time. Mayor Rosenberg: Then recognized the Scouts in the audience and asked them to introduce themselves. Colby Holyoak: Troop 1815 He is here working on his citizenship in the community award. 4. Working Agenda: A. Public Hearing(s): 1. To discuss the CIB Application for the Heights Water and Streets Improvement Project. Marv Wilson / Steve Hall: Sunrise Engineering. ? Purpose for the meeting is to fulfill the requirement for the CIB Application before it is submitted. ? Must hold a Public Hearing before they hear the request in the board meeting on January 5, 2012. ? Covered the history, background and needs of the project. • Need to replace the Water System: main lines, service lateral lines and hydrant lines in the Heights and to rebuild the roads from Red Mtn. to Canyon View Park. • There has been multiple breaks and repairs to the water system. • In 2005-2006 there was basically a band aid that was put on the worst part of the water system. • Risk with the system – damage to private and public property and liability for damage for the breaks in the road. • Risk of contamination in water system and inconveniences. • The roads are in dire need of repair- pavement has failed. ? The project is # 1 on the master plan list of projects. ? It’s high on the Drinking Water Board priority list. ? The road reconstruction and repair needs to happen at the same time. ? Total Project Cost; $5,950,000, includes water and roads. ? Possible Funding / other Project of Funding alternatives that have been analyzed. • Drinking Water Board has wanted to fund it for the past 5 years but not any part of the roads. • CIB could fund the roads. There is a new CIB Board Member that contacted the City and requested that they submit the application for a 50/50 grant loan split. Staff then directed them to go ahead with the application. • The entire project was submitted to the CIB for a 100 % of the project minus a small portion of $50,000 for non-self participation. • A CIB Grant would be a major accomplishment. • Payments for the funding package would be paid from the Water Enterprise Fund and the D & C Road Funds. • The Roads portion equates to $50,000 annual payment and the majority of the Grant would cover the remaining roads portion. (25 yrs for the water line portion and 10 years for the road). • Other options for the roads portion is the Dixie MPO (Utah Transportation Funds), they had Canyon View on their list. Wouldn’t fund until after 2017. • CIB can fund roads, but it would be with a bond, then we would have to take out a General Obligation Bond but then we would have to raise taxes. • Could also do a Special Improvement District which would assess all the people in that area. • The application request that they postpone the full bond payment until 2016 and just pay interest. If they accepted that the City would need to increase the Water Enterprise Funds. User rates would increase $2.81. After 2016 the other bond goes away and then we pay less. The reason is because we are currently short in the Water Fund. • There are two different scenarios. 1. If you pay the principal & interest the payment would be an additional $5.44 if impact fees were coming in. If impact fees were not coming in it would be $6.11. 2. With no project- and there is growth in the City with impact fees coming in to pay the existing Bond requirements that are impact fee eligible, then we could lower the water rates. • With 0 impact fees the City would need $56.00 per connection in order to keep the Water Enterprise Fund solid. • Looked at all the improvements plus refinancing the Bond from 2006 which is a CIB Bond. • CIB will not do refinances unless it is their own Bond. • CIB will fund road improvements but they will want to know where the revenue source is coming from. • If the CIB comes back and says they can’t give us any improvements but they can give us 0% for 30 years that would be difficult because you have to justify the fact that you can bond for those improvements. • Could just repair the worst roads- Canyon View (water & road) or (Just road). • If the City refinances the CIB Bond for 25 years then we would get a reduction in the water user rate. • If we do all the improvements and no impact fees coming in then it would be $8.00 more per connection per month. • If we just did Canyon View water and roads it would be $1.81, $1.11, or $.83 depending on the impact fees that are coming in. The problem is that it only takes care of about 1/3 of the need. • If the City does the roads only, it would cost about 1.2 million dollars. Gary Zabriskie: Five County Association of Governments. Informed council that the CIB(Utah Community Impact Board) receives revenue from natural resources; minerals, coal, gas, sand and gravel on federal lands. They are state funds. Half of those funds go to the CIB. He also informed council that the payment on the B & C road funds has to be received before10 years has expired form the time that the Bond closes regardless if there is no payments for 2 yrs. Gary also mentioned that there is a large amount of money in the loan fund right now. Marv Wilson: Not sure what the CIB will do but he feels it is worth it to try and get the loan. He did say that if we do get the package or some other kind of package We would still have the option at that point in time to meet together and review the financing and say whether the City will accept it or not. 6.03 p.m. Hearing Opened to the Public. No comments. 6:04 p.m. Public Hearing Closed. Matt Ence: Commented that after the last meeting he was not convinced that biting off the whole project would be the best thing for the City. He thinks doing a partial fix would be better. Matt is worried about increasing the rates. Herb Basso: Thinks they should go up to the CIB Meeting and then decide what to do. Jerry Amundsen: He agrees with the process and mentioned that the road is not going to last much longer. He also thinks they should go up to the meeting and see what they can do. Mayor Rosenberg: Thanked Marv Wilson and Steve Hall. B. General Business 1. Presentation of check for Toys for Tots. Collin Harrison: Toys for Tots. He thanked Mayor and Council for their contribution. He stated that last year with their contribution it helped them to wrap 18,600 toys for children and deliver them. This is the 68th year for Toys for Tots. Mayor Rosenberg: Thanked him for the good work that they do in the communities. He then handed him a check for $250.00. 2. Review and Discuss the Little League MOU Brad Hays: This is what the City provides with the MOU. • Last year was very successful. • Girls Fast Pitch and Boys Coach Pitch played at Gubler Field. • Super League played at Spence Gunn. • Boys Minor Leagues played on the two lower Little League Fields. • Cost to the City for all of the Little League per year is about $4500 that includes the labor for the prep at Gubler Park, chaulk, material, garbage bags and all the power for the lights. • In the MOU it states that the Little League will pay $1,000 to offset those cost. Last year they added that the Little League could do some kind of improvement to the field in lieu of the money as long as they provided receipts. Last year they spent $1300 in infield dirt at Spence Gunn. • At Gubler Park they have a concessionaire and the City gets 15% of those sales which helps offset cost also. • Brad mentioned that there were a couple of areas in the MOU that were a problem. 1. They sold prepared foods in the Little League concession stand at the lower field. They were not licensed with the City and the building was not inspected. Brad mentioned that it creates a liability issue with the City and the Little League. Brad would like to bring that back at another meeting to discuss. 2. There was no benefit provided for the City or Little League last Year with the concessions. Brad Hays: reminded council that last year they mentioned that they would like to see some kind of benefit come back to the community in some way. • Need to make sure that the concessionaire provides proof of insurance to the City to protect the league and the City in case somebody gets hurt. • Brad believes the MOU Agreement is good and just need to make sure the Little League gets there insurance. Herb Basso: Mentioned that after the last meeting he visited with Councilman Matt Ence, he was not aware that the concession service’s every event that is held at that location. He also added that it is a major part of the recreation experience. He stated that people and teams don’t like to travel to places that don’t have good services. He would like to see it continue. The City needs to make it happen so it is a positive experience. Herb would like to get together with Brad at a later date. Brad Hays: Added that there are about seven other tournaments held at the Little League Park and they have requested that some sort of concessions be provided. • Brad has not allowed Rocky Mtn. Baseball or Southern Utah Baseball to use the Concessions because all the equipment in the stand belongs to the concessionaire. • The stand needs to be improved. Herb Basso: Stated that he had a conflict of interest because he is the concessionaire at Gubler Park. Mayor Rosenberg: Asked Brad what it would cost to fix up the concession stand. Brad Hays: If they did the work in-house they would have to seal all the walls, put in a mop barrier(vinyl strip along the bottom), install a 3 compartment sink, and a sink for hand washing, those would cost about $1,000. He stated that they could probably get by for under $2,000. Mayor Rosenberg: Asked Brad to prepare a cost proposal and have it ready for their annual retreat so they could include it in the budget or possibly move some funds around and put something together and bring it back to council so it can be ready for when Little League starts this year. He also stated that Brad needs to give notice to the current concessionaire. ? Council suggested keeping the MOU and do the funding as it was done in the past. Also to complete the upgrades and get it ready for Little League this year. The concessions is the only thing that will change. Kevin Holyoak: Little League Board Member Mentioned that he will provide the proof of insurance to Brad Hays. Kevin did mentioned that at the High School when they changed from in-house concessions to biding it out, the average price of concessions doubled and tripled and that is an issue in the community. He stated that less is better. Brock Jacobsen: Added that it states in the contract that the City has for the concessionaires, they must bring in the prices for review by council. Herb Basso: Said that he is interested in the Concessions, but whether he gets it or not, it is the right thing to do for the community. 3. Presentation of City App for Smartphone’s Presenter was not able to attend the meeting tonight so council tabled item 4B-3. ****Motion to Table Item 4B-3 Presentation of City App for Smartphone’s. Motion by Herb Basso, Seconded by Bill Jacobsen with all members present voting aye. Motion Carried. 4. Discussion on the Selection Committee for the City Manager Position. Mayor Rosenberg: Would like to form a committee to review and thin out the applicants. He would then like those presented to council. It would be based on a matrix in order to slim it down. He also stated that Wally Ritchie, the Department Heads and himself would be on that committee. The Mayor will meet during the Holidays with the committee and bring it back to the first City Council Meeting in January 2012. 5. Reports A. Staff Reports: Corey Bundy: • 23 homes have been built this year. • Have been working on Ordinances. • Doing house work on the City Hall. • Dropped off easement document for Kent Harman to Russ Gallian, he will review it so if anything goes into easement it could be recorded against the property. (pool or building). Brad Hays: • The Mayor signed the Grant for the Land and Water Conservation Fund yesterday and it was mailed back to the state. Once they sign it the contracts will be considered executed and the money will be released so the work can be started on Gubler Park Phase Three. • One of the first things that will be done is the wall between the Fire Department and the park. Brad will contact Sunrise Engineer and go over the plans with them and then Brad will bring it back to council to show what they are planning on doing. After they get approval from council they will begin to build the park. • Jack Taylor has offered for Public Works to build the trails and do the concrete work for them. • The Parks will complete all the irrigation and installation of landscape and with the assistance of Power Department they will build the pavilions. • The cost of building the park will be; Impact Fees, match from labor and 50% match from the Grant. • They will not need to contract out anything other than the initial design of the park. • Brad received the plans to build the dugout covers for the ball fields thanks to Mayor Rosenberg, he assigned someone from his company to build dugout plans. Hopes to do that improvement this spring. • Received the Community Forestry Partnership Grant for $5,000 to repair restoration at the Little League Park up to the Tuacahn Wash to the Arboretum. They will be planting 350 – 400 trees in the Wash and provide irrigation to them. They will be native species trees. There are three scouts that are interested in doing that project. • Brad also has two other scouts that are going to be planting trees in the new section of the cemetery. • Brad is running out of projects for eagle scouts and he asked if anyone had any ideas to let him know. Herb Basso: Suggested Dugout Covers for Gubler Park. Herb also mentioned that he is working with a boy on a great idea for an electronic map for the cemetery. Brad Hays: Added that he had signed off on that project about a month ago and is suppose to be working on it. It is suppose to be attached to the Historical Website as well. Bruce Anderson: Stated that Sherri Anderson has been working with him. Bob Hansen: • They had the Open House for Fire Station on Rachel Dr. yesterday with a ribbon cutting (chain). Bill Jacobsen, Mary Jo Hafen and Herb Basso used the Jaws of Life to cut the chain. Bob thanked those who attended. It went well, they had good food provided by Herb Basso. They had several contractors, some people from the community and staff attend and the weather was good. • He Also mentioned it is that time of year where Public Safety goes around the community to educate the public and explain to them how to protect themselves as well as their valuables by locking their vehicles and shutting their garage doors. They are going through the neighborhoods and leaving their cards if they see a garage door open or a vehicle unlocked so they can see them the next morning. Several of them have called back and they then explain to them what could happen and how to prevent it. Mayor Rosenberg: Thanked Bob Hansen and apologized for missing the Ribbon Cutting. . Brock Jacobson: Update on the Bond Refinance. • He had a meeting with Alan the other day and they are trying to make the Water Fund look a little more pleasing to Bank Of America. • They are going to try to cross collateralize the Water, Sewer and Storm Water Funds so they can look at them as a whole (one), to make them look stronger. There is one downsize to that. When they move forward as long as that bond is in place, and if they ever needed a bond such as sewer or storm water, they will continue to look at them as one and that could be a hindrance down the road. They will need to decide if that’s what they want to do. • They are trying to set up a meeting with Wells Fargo Monday or Tuesday again. They have put some more numbers together with the General Fund to try and help them along with their concerns. • Hired two new employees; Kevin Fields in Public Works and Paul Hafen in the Parks Department. Herb Basso: Stated that he likes the idea of bringing the new employees to Council Meeting to introduce them so they can see their face. Brock Jacobsen: Said that they can do that. B. Mayor / Council Reports: Matt Ence: Apologized for not attending the Open House at the Fire Station either. He wanted to be there but circumstances just didn’t work out. He did say that he is glad that the Fire Station is completed and is happy for the Fire Department to have their space back. Matt also thanked Brad Hays for his attention on the Pioneer Parkway issue that he mentioned to him on Monday. Bruce Anderson: He mentioned that whoever takes over the Mosquito Abatement, they have a meeting on January 9, 2012. They will need to bring some kind of a resolution to let the board know that they have been appointed. Bill Jacobsen: Had a couple of ladies approach him when he was bringing in his trash cans. They walk their kids to school up Cactus and each intersection has Handicapped assessable sidewalks and they wanted to know why there are not any up Canyon View where the school is at. Jerry Amundsen: Stated that it is a new construction area. Mayor Rosenberg: Asked Brock Jacobsen to get with Jack Taylor about that. Herb Basso: Asked if we have reviewed our insurance policies. They had talked about that when the Fire Station collapsed. He asked Corey Bundy if he knew. Corey Bundy: He knew that it was mentioned that it would be reviewed but he didn’t’ know what the process was. Brock Jacobsen: Was not aware that it had been done. But he can find out. Herb Basso: Marv Wilson had mentioned about the PVC Fittings up in the Heights. He wanted to know if we were now doing installations and upgrades to standard. Mayor Rosenberg: Replied that the standards were upgraded a number of years ago. He also mentioned that the pressure rating on the pipe that went in that section of the heights isn’t anywhere close to what we require in the new subdivisions. Jerry Amundsen: Added that the same goes for the roadways. They have a thicker pavement and we won’t have the issues as quickly. Mayor Rosenberg: Suggested that looking forward they need to look at a funding mechanism for capital replacement on streets and other infrastructure. He said it is a problem that the country has right now. Bill Jacobsen: Suggested giving the citizens a list and ask them to list the priorities they want. He wondered if the streets would be first compared to water and power. Mayor Rosenberg: Is a little concerned about using B & C Road Funds to repair the roads on Canyon View. That would take away from the other road maintenance. Jerry Amundsen: • Attended the MPO Advisory Committee Meeting last week. They suggested that they shift some funds from the 2013 to 2014 funding year to complete the extension on Santa Clara Dr up to Iivns. • Jack Taylor was elected the Chairman of the MPO Advisory Committee for the coming year. Mayor Rosenberg: • He reminded council that they passed the Interlocal Corporation Agreement for the Flood Control Authority. He mentioned that there has been some minor changes made to that agreement. He will have that put it on the agenda for one of the future meetings. It is just some definitions and wording not any commitments. • He was at a Hospital Meeting yesterday and they are working on bringing a neurologist to the hospital this summer and then another one will join him a year from now. St.George has never had one and at that point they will have a full department and you won’t have to go to Las Vegas for head injuries anymore. • The hospital is starting a Get Active Walking Program that will take place in 2013. They will have monthly events throughout the community. They would like to have a Mayors walk in each community. Our month is in September, and will be in association with Swiss Days. The Mayor asked Staff to think about where our favorite trail could be. He needs a community representative to sit on that board. 7. Approval of Claims and Minutes: ****Motion to approve the Minutes of the October 26, 2011 City Council Meeting, the November 2, 2011 Work Meeting, the November 9, 2011City Council Meeting, the November 9, 2011 Executive Session, the November 15, 2011 Work Meeting, the November 16, 2011Special Meeting, the November 16, 2011 Executive Session and the Claims through December 14, 2011. Motion by Matt Ence, seconded by Bruce Anderson. Voting Aye: Herb Basso, Jerry Amundsen, Bill Jacobsen, Bruce Anderson and Matt Ence. Voting Nay: None. Motion Carried. 8. Calendar of events ? Christmas Sunday December 25, 2011 ? City Council Meeting Cancelled for December 28, 2011 ? New Years Sunday January 1, 2012 ? Office Closed Monday and Tuesday December 26th & 27th ? Office Closed Monday January 2, 2012 ? Work Meeting Wednesday January 4, 2012 6. Executive Session: Hold a Strategy Session to discuss pending Legal Action 7:07 p.m. ****Motion to Move into Executive Session to discuss pending Legal Action Motion by Jerry Amundsen, seconded by Matt Ence with all members present voting aye. Motion Carried. 7:20 p.m. Reconvened to Open Meeting. 9. Adjournment: Meeting Adjourned at 7:07 p.m. Motion by Bill Jacobsen. Seconded by Bruce Anderson __________________________ Date Approved: ________________ Chris Jacobson – City Recorder

Notice of Special Accommodations (ADA)

Contact Chris Jacobson at 435-673-6712 ext. 203

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

2603 Santa Clara Dr.
Santa Clara UT, 84765
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Contact Name

Selena Nez

Contact Email

snez@santaclarautah.gov

Notice Posting Details

Notice Posted On

December 22, 2011 12:51 PM

Notice Last Edited On

December 22, 2011 12:51 PM

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