General Information

Government Type

Special Service District

Entity

Mutton Hollow Improvement District

Public Body

Mutton Hollow Improvement Disatrict

Notice Information

Add Notice to Calendar

Notice Title

24 OCTOBER 2024 GENERAL BOARD MEETING MINUTES

Notice Tags

Water and Irrigation

Notice Type(s)

Meeting

Event Start Date & Time

October 24, 2024 08:00 PM

Event End Date & Time

October 24, 2024 08:00 PM

Event Deadline Date & Time

10/24/24 09:22 PM

Description/Agenda

. BOARD OF TRUSTEES MEETING MINUTES 0CTOBER 24, 2024 8:00 P.M. BOARD OF TRUSTEES MEETING: Meeting was held at home of Justing Logan and was broadcast online. Justin Logan called meeting to order at 8:05 PM IN ATTENDANCE: Justin Logan, Trustee; called in David Johnson,Trustee; Mark Pinnau, Trustee/Plant Operator: Dan Call,Associate; Linda Heusser, Clerk; Porter Heusser, Records Manager; Brett Davis, Associate; Minutes for August 22, 2024 Board Meeting were reviewed. Dave Johnson motioned and Mark Pinnau seconded approval of minutes as published. Voting was unanimous. Bank reconciliations for the months of August and September 2024 were reviewed. Balance Sheet and Profit & Loss Statements Year to Date 2024 were discussed. Customer account balances were discussed. As of 24 October Amount owed MHID is $5,292.00 and customer credit balance is $7,867.00.. Six customer accounts in the amount of $2,496 were considered overly past due. These customers will be notified and necessary action will be taken per previously established MHID practice. Water use report was discussed. Use through September 2024 was 147.6 ac-ft vs 130.4 ac-ft through September 2023, leaving an unused balance of 72.4 ac-ft. vs 89.6 ac-ft through September 2023. TASK ASSIGNMENTS FROM PREVIOUS MEETINGS: 1. KAYSVILLE CITY/DAVIS COUNTY: JUSTIN will continue with discussions with Kaysville City regarding transfer of MHID system. He will also continue discussion with Bob Stevenson, county commissioner, regarding relationship of MHID with county and Jerry Hartley's proposed annexation petition. A. Justin met with Josh Belnap from Kaysville. Discussed project. Talked about access to tank and possibility of transferring to Kaysville. They said they were working on the access. He felt nothing resolved. B. Justin said we should work to make our system compatible with Kaysville. I. Meters were discussed, Mark said that Kaysville uses different meter and that MHID meters can also be read virtually. II. Kaysville pipeline is still about 20% Transite. 1. Justin will continue to try to meet with Kaysville management 2. END OF LINE 100 EAST: MARK to complete installation of riser. Purchase frost free hydrant and 'dog house.' MARK WILL WORK ON THIS IN SPRING. 3. NEW/CONTINUING BUSINESS: a. PEDERSON CONSTRUCTION OF NEW HOUSE: MARK - Mark will contact Layton City to see if they consider this a single residence. i. MARK did talk to Pederson and told them that MHID never gave permission to hook up both houses to one meter. Pederson claims Layton allowed the construction to be Mother-in-Law. 4. VALVE MAINTENANCE: Brett reported he has tested one valve. 5. EWE TURN FIRE HYDRANTS: Mark indicated that the fire hydrants on Ewe Turn were turned off. Only one working hydrant on Ewe Turn. One across from Frank Ferrante needs to be turned on. a. MARK will work to turn this hydrant on. 6. PRV: Pressure at Mark's house is 140psi. a. Mark has contacted JC Testing to adjust the PRV. 7. UPPER RESERVOIR ACCESS: a. RETAINING WALL needs to be constructed in a couple of places b. APPROACH Justin suggested we go up with ATV to check it out. c. TANK MURAL: i. One of the neighbors wants to paint mural. ii. We are not obligated to do anything. iii. Porter suggested that MHID seals surface periodically and would erase the mural. d. Justin to send letter to contractor, developer and Kaysville City regarding access road. i. needs to be less steep near the top-possibly with switch back. ii. Surface becomes wet and slippery after rain/snow - possibility of adding some road base. iii. From previous meeting Justin felt best plan would be to transfer services to Kaysville. iv. JUSTIN suggested MHID try to use access road with an ATV 8. YARD MAINTENANCE: a. Mark has spread approximately 50 Tons of crushed asphalt. Front half to behind poropane tank has been covered. He will get additional crushed asphalt in the Spring. b. Overflow Basin-Mark still needs to trace propane line. Will move to Spring. 9. REPLACE TRANSITE: a. STATE LOAN: Justin informed the Board that the State has approved our loan application for replacement of the remaining Transite pipe. The process was very smooth. There were no questions from the State or any invitation to meeting to discuss the loan. i. The cost of the project is roughly $1.6M. MHID will contribute $177K from our funds as a down payment. There will be a $390K principal forgiveness (essentially a grant). Terms are 30 year and 0% interest. MHID has 60 days to respond. ii. Justin will let State of Utah know our intentions regarding loan. iii. Loan would add roughly $12/month/customer. iv. Justin feels North and South Boynton and bottom of MHRD needs to be investigated. v. Porter suggested maybe we increase allotment to cushion impact of rate increase. vi. Justin will run some numbers to determine need for rate increase vii. Discussion was regarding sending West Boynton to Kaysville. 1. Mark indicated that Frank Ferrante told him that By-Laws required if customers were in city, they should be sent to city. viii. JUSTIN will schedule meeting with Kaysville to discuss sending customers to Kaysville. ix. Discussion was held regarding type of lines in Boynton Road above Fairfield and line that connects 100 East and Howard and Gentry. x. PORTER will contact Davis and Weber Canal to see if they have information regarding the type of material in these lines. xi. Board Board Members agreed MHID should pursue the loan. xii. Justin expressed that MHID should pursue transfer of North Boynton, Lower Mutton Hollow, and West Boynton to respective cities. xiii. Porter suggested talking to Jeff Oyler at Davis County to see if the County could referee this situation. Justin told him he could. He indicated he has never gotten any assistance in the past. xiv. Justin asked Porter to get with Jones & Associates and have them update cost estimates. xv. Porter suggested that MHID could possibly increase the down payment with cash on hand. Justin agreed. 10. RATE INCREASE: Justin will work some numbers to determine how much rates may need to be updated. 11. WATER SYSTEM LATERALS-LEAD COPPER INVENTORY: Mark reported inventory is complete and State has accepted the report. 12. RECURRING EVENTS: MARK pumps need to be lubed. 13. GENERATOR: MARK reported that generator will not start. a. Will replace battery. If this does not work, he will contact Johnson Electric. b. Mark to look into solar system to control valves 14. GROUP TEXTING: PORTER reported he is working on this. Cost per year is $240. 15. STATUS of KINGSTON HOUSE ON NORTH SIDE OF BOYNTON ROAD. a. Mark reported payment was received and connection is complete. b. Mark also reported that there was an illegal connection that had been made to the home on north side of Boynton 16. SEWER RATES: Discussion was held regarding the sewer rates. Currently MHID charges $1.50 per billing cycle for collecting sewer fees. a. JUSTIN questioned the agreement. He felt that the agreement puts potential liability on MHID for maintenance of sewer system. b. He will review and possibly have a lawyer look at the agreement. . 17. Porter noted that in previous meeting, Cliff had asked Dan to provide information regarding where we stand in relation to the Budget. 18. Porter presented preliminary plan to present service plaques for Frank and Cliff. He will work with Board members to develop these awards. 19. Porter will work with Dan on Budget. 20. TIME AND MILEAGE 21. READ METERS 22. MEETING ADJOURNED: 9:22 pm:

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Frank Ferrante at 801-444-2354.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

203 EAST 950 NORTH
Kaysville, UT 84037
Show in Apple Maps Show in Google Maps

Contact Name

Frank Ferrante

Contact Email

frankf@muttonhollowwater.com

Contact Phone

(801)444-2354

Notice Posting Details

Notice Posted On

January 09, 2025 01:50 PM

Notice Last Edited On

January 09, 2025 01:50 PM

Deadline Date

October 24, 2024 09:22 PM

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.