General Information

Government Type

County

Entity

Salt Lake County

Public Body

Arts and Culture

Notice Information

Add Notice to Calendar

Notice Title

Arts & Culture Advisory Board Meeting Meeting

Notice Tags

Arts

Notice Type(s)

Meeting

Event Start Date & Time

November 21, 2024 11:30 AM

Event End Date & Time

November 21, 2024 01:00 PM

Description/Agenda

ADVISORY BOARD MEETING MINUTES Arts & Culture Advisory Board Meeting Thursday, Nov. 21,2024 11:30 am Capitol Theater, Capitol Room or Cisco WebEx Meeting Board Members: Bing Fang, Essie Soul (Chair), Megan West, Ryan Riches (Vice Chair), Don Tingey, Cody Goetz, Amanda Mulia, Jorge Rodriguez, Dustin Lewis, Jesus Jimenez-Vivanco Attendees: Cody Goetz, Ryan Riches, Bing Fang, Amanda Mulia, Essie Soul, Dustin Lewis, Don Tingey Staff Members and Guests: Matt Castillo, Melinda Cavallaro, Jeff Gwilliam, Robin Chalhoub, Kelsey Ellis, Krystal Cardenas, Ava Pinkham, Shelby Strickler, Samantha Thermos, Jacque Jones, Carrie Mercer 1. Welcome - Ms. Soul welcomed everyone; the meeting was called to order at 11:31am. 2. Review of Public Comments - No public comments. 3. Action Item: Approve of Sept. 26,2024 meeting minutes. Ms. Soul moved the request to approve the minutes. Mr. Riches moved to second. Unanimously approved 4. Annual Arts & Culture Advisory Board Officer Nominations Mr. Castillo thanked both Mr. Riches and Ms. Soul for their service as vice-chair and chair. Per our by-laws both have served 2 consecutive terms, and we need to elect a new Chair and Vice-chair. We had 2 nominations Amanda Mulia and Cody Goetz. There were no other nominations; Amanda Mulia said she would serve as Chair, and Cody Goetz he would service as vice-chair. Ms. Soul moved the request to approve Officer Nominations. Mr. Riches moved to second. Unanimously approved 5. Fee Waiver Request - Chabad Lubavitch Nightly Menorah Lighting on Abravanel Hall Plaza Mr. Castillo discussed the Fee Waiver Request Procedures & Review Criteria with the Board. This document was emailed to the Board prior to this meeting for their review. The application by Chadad Lubavitch for fee waive was presented to the Board, this document was also emailed to the Board prior to this meeting. Ms. Cavallaro explained this is the same request as last year, which was approved by the Board. The community enjoys seeing this display at Abravanel Hall Plaza, it has been presented to the community for the last few years. A discussion ensued regarding Chabad Lubavitch application. Questions were answered about criteria and meeting criteria, financial impact, public benefit, event outreach & promotion, organization financial need, and alignment with agency mission, priorities and objectives. Ms. Soul moved the request for approval of fee waiver request. Mr. Riches moved to second. Unanimously approved 6. ZAP Impact Program First Year Overview - Kelsey Ellis Ms. Ellis presented a slide presentation; ZAP was reauthorized for the fourth time! She gave a recap of ZAP's first year with the Impact Program. This did not happen without significant support from the division, department as well as the County and our Boards! Its vision is to help SL County's thriving arts & culture organizations by showing them how to access and utilize community resources in order to build a diverse and robust arts & culture scene in every county neighborhood which is accessible to all. This is accomplished through Collaborative program, Workshops and Local Arts Agency program. Collaborative Program - providing Tier II grantees support & resources, bring them to their next level of operational, programmatic, financial or organizational maturity. This would help them advance their mission. Foster a sense of community within ZAP Grantees. In-person/virtual workshops - Training topics included marketing and communications, financial and legal management, and fundraising and development. Personalized coaching provided training specific to the organization needs. Local Arts Agency program (LAA) - We want to see our local arts agencies thrive and build trusted relationships within the LAA community. This is accomplished through increased collaboration and coordination amongst County arts council. Support the organizational, programmatic, financial, and operational needs of the LAA community. Strengthen LAA community participation, diversification, reach, engagement and/or impact. We conducted surveys after our trainings/programs, 100% of respondents indicated that their overall experience in this program was excellent. 12 hours of in-person training. 30 total hours of one-on-one coaching. 90% of respondents agreed trainings will make a difference in the way they do their work. Information was given on attendance and workshops. We are looking forward to 2025 and have plans to update these trainings to further help Tier II organizations. A discussion ensued, with a question-and-answer period. 7. Patron Services Program Updates - Krystal Cardenas Ms. Cardenas presented a slide presentation; she outlined the Team: Manager, Assistant Manager, and the Program assistant position was reclassified to Volunteer Coordinator. This helps us define roles. We have 2 Full-time and 9 part-time House managers. Our full-time positions: one at Eccles and one at Mid-Valley and the part-time house managers help with all venues. 11 part-time assistant house managers, 19 paid ushers, and 356 total volunteers, with 280 active volunteers. We are hoping to grow this number to 400 active volunteers. This year we have been focusing on Patrons. Giving pre-visit guides these are listed on our website under accessibility, we have increased our sensory supplies (the broad was shown a few of these and given a brief explanation of a few), and increased usher training and are looking for ways to increase our bilingual ushers. Volunteer focus: we established a volunteer experience committee they tell us what we need to hear (if training needs to be expanded, dress code, etc.). We have put our manual training material into 6 training videos so volunteers can do them on their own time. We are having social events and provide recognition. The impact of our volunteers; total volunteer hours - 44,619. Example: Hamilton - 5-week run: volunteer hours 4,862.14, most volunteer ushered 3 or 4 Hamilton shows. This is asking a lot for people to volunteer their time. Ms. Cardenas showed the Board a flyer and card that help with the recruitment of volunteer ushers. She also showed the Board where on the website someone can find all the accessibility services that we provide. A discussion ensued, suggestions were made, and questions were asked and answered. 8. Director Updates Mr. Castillo advised everyone who attended in-person of the new art piece hanging in the Capitol room. It was commissioned from a local artist Nathan Florence. He also advised that we will be adding other pieces from the County art collection here, this wall will become a gallery wall. Larry H. & Gail Miller Family Arts Center Updates - Mr. Castillo said the name Larry H. & Gail Miller Family Arts Center has officially been approved for the Southwest Valley Art Center. We are working on the branding associated with that and a shorter name that still pays tribute to Larry H. & Gail Miller. He gave a brief description of the spaces that were mentioned in the last Board Meeting. The full construction cost is included in the mayor's budget to the council, and we are optimistic that it will be approved on December 10. Assuming we can move forward, we will plan to take bids for construction and do the groundbreaking in 2026. Meaning we would be opening in 2028. Salt Lake City Downtown Sports, Entertainment, Culture & Convention District- Mr. Castillo said there hasn't been much movement as it relates to Abravanel Hall. Still having lots of discussions in the terms of the participation agreement between Salt Lake City and Smith Entertainment Group, this speaks specifically to the Delta center and the funding around making some of those improvements. Funding is still a question moving forward. We now know Abravanel Hall will be staying. From the master plan there are still things we need to do to ensure that the building continues to function for the next 50 years. It is likely that Utah Museum of Contemporary Art will be rebuilt. We continue to work closely with everyone involved, but it will be probably 3-6 months before we gain a clear idea of what is going to happen. A question-and-answer period followed. Event Reminders November 25 - Lights On! At the Eccles December 12 - Arts & Culture Boards & Committee Year-End Gathering 9. Art Event Discussion - All The floor was opened for all to discuss any events coming up. A few Board members shared upcoming events. 10. Adjourn- Ms. Soul adjourned meeting at 12:49pm Mission Support arts and culture in Salt Lake County with premiere Spaces, Places, and Services. Values 1. Foster arts and culture county-wide 2. Good stewards of public venues and funds 3. Provide an exceptional patron experience. 4. Support Resident arts groups with a home to create, work, and perform. Arts & Culture Advisory Board Committee Assignments - Executive Committee (Chair & Vice Chair - renews annually) o Essie Soul - Chair o Ryan Riches - Vice Chair - Resident Review Committee (3-5 members - renews every three years) o Bing Fang o Don Tingey o Maria Chumbita-Garcia o Amanda Mulia o Cody Goetz o Erik Christiansen - Art Selection Committee (1 member - renews annually) o Jorge Rodriquez - Nominating Committee (2-3 members - renews annually) o Dustin Lewis o Megan West - ZAP Tier 1 Review Board (1 member - renews annually) o Don Tingey - ZAP Tier 2 Review Board (1-2 members - renews annually) o Ryan Riches o 2025 Advisory Board Meeting Schedule January 23 March 27 May 22 July 17 September 25 November 20 People with disabilities should make requests for reasonable accommodation at least 48 hours in advance to attend this meeting. Accommodations may include alternate formats, interpreters, and other auxiliary aids. Arts & Culture Advisory Board meetings are held in accessible facilities. For questions, requests, or additional information, please contact Krystal at 385-468-1014. In accordance with Division by-laws, Board Members may attend Board Meetings and give consent to action items electronically.

Notice of Special Accommodations (ADA)

Reasonable accommodations (including auxillary communicative aids and services) for individuals with disabilities may be provided upon receipt of a request with three working days notice. For assistance, please call V/385-468-2351; TDD/385-468-3600

Notice of Electronic or Telephone Participation

Cisco Webex Website Address: https://www.webex.com/ click 'Join' in the top right corner and then enter the meeting number information. Or Call In Phone Numbers +1-213-306-3065 Meeting Number: 2495 862 7163 Password: JBjJfMBK328

Meeting Information

Meeting Location

Capitol Theatre- Capitol Room
50 W 200 So.
Salt Lake City, UT 84101
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Contact Name

Jacque Jones

Contact Email

jjones@slco.org

Contact Phone

(385)468-1014

Notice Posting Details

Notice Posted On

November 21, 2024 02:44 PM

Notice Last Edited On

January 24, 2025 10:36 AM

Audio File Address

Audio File Location

https://slco.webex.com/slco/ldr.php?RCID=ae4be8110c75fee0790bcc2266ef7137

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