General Information

Government Type

County

Entity

Iron County

Public Body

County Commission

Notice Information

Add Notice to Calendar

Notice Title

RFP for Fire Feasibility Study

Notice Tags

Fire Protection, Contracts

Notice Type(s)

Notice

Event Start Date & Time

November 20, 2024 05:00 PM

Event End Date & Time

December 22, 2024 05:00 PM

Event Deadline Date & Time

12/20/24 05:00 PM

Description/Agenda

IRON COUNTY, UTAH REQUEST FOR PROPOSAL FOR A FEASIBILITY OF THE CREATION OF A FIRE DISTRICT OR DISTRICTS IN IRON COUNTY, UTAH INTRODUCTION Iron County is seeking proposals from reputable companies that specialize in financial planning & data analysis. The selected company will be hired to conduct a study on the feasibility of creating an additional fire district or service agency and the funding options that exist. Currently the majority of the unincorporated lands within Iron County are provided with fire department services through county administered departments in the west (Newcastle AND Beryl Fire Departments), agreements with Cedar City Fire Department, and long-standing hand shake agreements with Parowan, Paragonah and Brian Head Fire Departments. County Fire Administration and Wildland suppression agreements exist for county wide service through a cooperative system with the Utah Division of Forestry, Fire and State Lands. Largely These fire departments are underfunded and understaffed. Iron County is experiencing a steady rate of growth and it is our concern that the current system we have in place to support these fire departments is not sustainable. PROJECT GOALS Project Goals - We have three geographical options to explore: o Use current response areas to create multiple districts - 3 to 4 separate zones/districts including municipalities. Cedar City response area would include the municipalities of Kanarraville, Cedar City and Enoch. Parowan and Paragonah would include their municipal areas and coverage of I-15 for incidents in northern Iron County. Brian Head should be considered both as a standalone 'mountain' agency, but also as a potential partner with Parowan and Paragonah. Fire administration and wildland fire mitigation, prevention and suppression will remain as a countywide entity, which may or may not become a separate district. o Create a single district county wide that includes all municipalities, zones, administration and wildland fire. o Create a single district county wide excluding municipalities, if municipalities choose to 'opt out'. - Determine the strengths and weaknesses between two governance options; Fire Districts or Service Agencies. - Determine the tax/revenue limitations and what funding is available within the proposed areas. - We would like to know the legislative requirements associated with the implementation of any potential scenario. - The study should be completed with ample time to put a proposed option on the ballot for the November 2025 election. - Analyze and suggest optimal distribution of fire stations and assets to minimize loss. PROJECTED SCHEDULE FOR THE RFP PROCESS: ** The County reserves the right to modify the following schedule at its discretion: Activity Date - RFP Available November 20, 2024 - Deadline for Questions December 15, 2024 - Deadline for Proposals Submission December 20, 2024, 5:00 pm, MST - Interviews (if necessary) December 21, 2024 - Anticipated Decision and Contract Commencement December 22, 2024. SUBMISSION GUIDELINES Respondents are advised to read this RFP in its entirety. Failure to read and/or understand any portion of this RFP shall not be cause for a waiver of any portion of the RFP or subsequent agreement. The submitted proposal and this RFP become a part of the subsequent agreement. All inquiries or questions relating to this RFP shall be directed to: Jon Whittaker, Iron County Clerk, jwhittaker@ironcounty.net The right is reserved by the County to reject any or all proposals, to waive any informality or technicality, or to accept proposals deemed in the best interest of the County. Proposals received after the deadline will not be considered and will be rejected. Respondents to this RFP shall have completed similar feasibility studies. The proposal shall not exceed ten pages, exclusive of covers and dividers. Materials shall be 81/2' x 11', no less than 11-point font. Charts may be in 11' x 17' landscape style format, may use up to two separate pages, and are included in the total page count. An 11' x 17' will count as two pages towards the total ten pages. All proposals shall become the property of the County. Information contained in the proposal must be clearly expressed and delineated. The County may release any information contained in the proposal that is not marked and delineated as proprietary 30 days following execution of a contract for services. I. INTENT OF REQUEST FOR PROPOSALS It is the intent of the RFP to generally set forth the minimum acceptable requirements for the proposal to be submitted herein, and to establish selection criteria and weighting of said criteria. II. SUBMITTAL OF PROPOSAL Proposals shall be submitted no later than December 20, 2024, 5:00 pm MST. All responses to this RFP must be submitted to: Jonathan T. Whittaker Iron County Clerk PO Box 429 68 South 100 East Parowan, UT 84761-0429 (435) 477-8340 jon@ironcountyut.gov Submittals may be made via email or with a physical copy as noted above. Proposals shall remain valid for a period of ninety (90) days from the due date.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jon Whittaker at 435-477-8341.

Notice of Electronic or Telephone Participation

Live streaming may be accessed via YouTube by searching: Iron County Commission Live.

Meeting Information

Meeting Location

68 S 100 E
PO Box 429
Parowan, UT 84761
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Contact Name

Jon Whittaker

Contact Email

jwhittaker@ironcounty.net

Contact Phone

(435)477-8341

Notice Posting Details

Notice Posted On

November 20, 2024 03:33 PM

Notice Last Edited On

November 20, 2024 03:33 PM

Deadline Date

December 20, 2024 05:00 PM

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