General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

School Board Meeting Minutes

Notice Tags

Schools

Notice Type(s)

Meeting

Event Start Date & Time

October 9, 2024 06:30 PM

Event End Date & Time

October 9, 2024 10:30 PM

Event Deadline Date & Time

10/08/24 03:00 PM

Description/Agenda

OFFICIAL MINUTES OF A WORK MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT OCTOBER 9, 2024 Work Session for bond discussion of the Board of Education, Box Elder School District, held Wednesday evening October 9, 2024 at 5:30 p.m. at Independent Life Skills Center. The Bond Town Hall meetings were discussed and what could be highlighted or changed. The dates of the upcoming meetings were reviewed. Those in attendance at the meeting included Board President Wade Hyde, Board Vice President Connie Archibald, Tiffani Summers, Julie Taylor, Nancy Kennedy, Danielle Wright, Bryan Smith and Karen Cronin. Also, present were Superintendent Steve Carlsen, Assistant Superintendents Keith Mecham and Heidi Jo West, Facilities Director Corey Thompson, Special Education Director Catherine Allen and Business Administrator David Roberts. OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT OCTOBER 9, 2024 Official minutes of the Regular Session of the Board of Education, Box Elder School District, held Wednesday evening October 9, 2024 at 6:30 p.m. at Independent Life Skills Center, Box Elder School District. Those in attendance at the meeting included Board President Wade Hyde, Board Vice President Connie Archibald, Tiffani Summers, Julie Taylor, Bryan Smith, Nancy Kennedy, Danielle Wright, Karen Cronin, and Student Board Member Easton Johnson. Also, present were Superintendent Steve Carlsen, Assistant Superintendent Heidi Jo West, Special Education Executive Director Catherine Allen, Human Resources Executive Director Emily Williams, Technology Director Robert Gordon, and Business Administrator David Roberts; members of the press, employees and patrons. Left to Right: Easton Johnson, Nancy Kennedy, Karen Cronin, Julie Taylor, Wade Hyde, Connie Archibald, Bryan Smith, Danielle Wright and Tiffani Summers. President Wade Hyde called to order the meeting and welcomed those in attendance and conducted the business of the meeting. Reverence offered by Board Member Karen Cronin. Flag Salute/Pledge of Allegiance by Easton Johnson, Student Board Member. Recognitions Julie Taylor, Board Member - donation to western schools of school supplies and other necessities from Pastor Jimi Pitts from Ogden. Author Ann Bowen donated signed copies of her books. Teachers and students moved to tears for their incredible generosity. Approval of Agenda: Nancy Kennedy made the motion to approve the agenda, second by Bryan Smith. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Public Comment: Stephanie DeFilipps, speaking on behalf of Laura Wheatley, regional PTA president would like to thank the District for the bond information being sent out to the public. Melanie Day, Theater teacher at Box Elder High School performed an invitation through song and dance to the School Board members to the upcoming Beauty and the Beast production. Public Meeting for the Presentation of Arguments in Favor and Against the Ballot Proposition Relating to the Board's Proposed $220,000,000 of General Obligation Bonds Karen Cronin made the motion to go into public meeting for the presentation of arguments in favor and against the ballot proposition relating to the Board's proposed $220,000,000 of general obligation bond, second by Julie Taylor. The motion passed unanimously. Roll call vote as follows: Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Superintendent Carlsen read the argument in favor of the general obligation bond ballot proposition relating to the Board's proposed $220,000,000 of general obligation bond. There was no opposing argument sent in to the School District. Bryce Day spoke in favor of the bond. The need for improvements to our schools is necessary. He appreciates that we are willing to do this bond. He asked that we consider striving to prevent the taxes from decreasing, so that the District can continue to fund the needs of the District. He asserted that we owe it to our kids and constituents. Tiffani Summers made the motion to leave the public meeting for the presentation of Arguments in favor and against the ballot proposition relating to the Board's proposed $220,000,000 of general obligation bond, second by Connie Archibald. The motion passed unanimously. Roll call vote as follows: Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Action Items: Approval of Positive Behavior Support (PBS) Plans: Megan Bushnell, Student Services Director, presented the recommendation for the approval of the Positive Behavior Support plans from school teams. Teams usually consist of Guiding Coalitions and counselors. Bryan Smith made the motion to approve the Positive Behavior Support Plans, second by Nancy Kennedy. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Approval of Construction Management General Contractor for Two Middle Schools Tied to the Bond Election: Corey Thompson, Facilities Director Connie Archibald made the motion to approve DWA Construction as the Construction Management General Contractor for the two middle schools, second by Tiffani Summers. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Approval of Real Estate Agent: David Roberts, Business Administrator, explained that interviews happened just earlier that day and the tabulations of scores had not been reviewed. Bryan Smith made the motion to table the approval of a Real Estate Agent until Thursday, October 17th, second by Danielle Wright. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Approval of 2024-25 LEA Specific Licenses and LEA Specific Endorsements: Emily Williams, Executive Director of Personnel and Title IX Nancy Kennedy made the motion to approve the 2024-2025 LEA Specific Licenses and LEA Specific Endorsements, second by Julie Taylor. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Information Items: RISE and Utah Aspire Plus Data: Jeff Morris, Assessment Director - State reports just came out last week. RISE scores demonstrate proficiency. Mr. Morris presented the District's progress, scores and compared with other Districts in the State. October 1 Enrollment Report: Emily Williams, Executive Director of Personnel/Title IX - presented the October 1 Enrollment Report. Total students - 12,242; there is an increase of enrollment on the north end and a decline on the south end; kindergarten enrollment has been below 900 the past three years. Conflict of Interest Form: Emily Williams, Executive Director of Personnel/Title IX - presented a new form based on the regulations from the State. Monthly Financial Report: David Roberts, Business Administrator - presented the financial report ending September 2024. Board Committee Reports Long Term Capital met, Julie Taylor and Tiffani Summers reported that decisions for moving forward are dependent upon the bond decision. An update on the progress of the projects that were approved in the spring was provided. BESD Foundation Jubilee of Trees, November 20-22 was reported by Tiffani Summers. Any donations or gift baskets would be welcomed. Student Board Member Report: Easton Johnson, Student Board Member, reported on BEHS successful homecoming week, student section is lacking, can drive for the food pantry with five schools including three elementary schools participating, and Sadie Hawkins dance. BRHS dances and student section are great. BRHS met with Becky Christensen who presented future service opportunities. Student Council will work toward a service project each month. Fundraiser week is in December. Teachers from both schools reported positively on Friday interventions and the number of failing students have decreased. Policy Review Policy 3047 is supposed to be listed as Policy 3041 Educator Evaluation. This is a typo error and will be fixed. Policy to Delete: (information moved to 3041) Policy 3110 Certificated: Educator Evaluation Karen Cronin made the motion to approve Policies to Delete, seconded by Tiffani Summers. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Policy Change from Negotiations (not for vote - for review only) Policy 3124 Certificated: Retirement Policy 3208 ESP: Fringe Benefits and Leave of Absence Policy 3210 ESP: Retirement First Reading: Policy 1071 Electronic Meetings Policy 1160 Superintendent Termination Policy 1185 Business Administrator Termination Policy 2070 Cash Receipts, Expenditures, and Purchasing Policy 2090 Contracts for School Resource Officer Services Policy 2181 District Emergency Response Plan Policy 2224 Transportation: Drug Testing of Bus Drivers Policy 3047 Educator Evaluation Policy 3200 ESP: General Statement Policy 5005 Safe Schools: Student Discipline/Behavior Policy 5291 Drug & Alcohol Testing of Students Participating in Extracurricular Activities Policy 5310 Fundraising Policy 5320 Student Travel Karen Cronin made the motion to approve Policies on First Reading as amended, seconded by Bryan Smith. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Second Reading Policy 1036 Board Member Conflict of Interest Policy 1040 Board Member Elections and Redistricting Policy 1070 Board Meeting Procedures Policy 1072 Board Meetings: Notice Requirements Policy 2001 Fiscal Management Goals Policy 2182 School Safety Policy 3006 Employee Conflict of Interest Policy 3007 Employment - Staff Code of Conduct Policy 4040 Grade Level Acceleration/Retention of Students Policy 4062 Curriculum: College Course Work Policy 4100 Elementary Homework Policy 4190 Driver Training Policy 5090 Child Abuse, Sexual Abuse and Human Trafficking Prevention Training and Reporting Nancy Kennedy made the motion to approve Polices on Second Reading, seconded by Connie Archibald. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Consent Items: Connie Archibald made the motion to approve consent items, seconded by Nancy Kennedy. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes The consent items included the following items: Approval of the minutes of the work and regular meetings held on September 11, 2024 and September 24, 2024. Approval of claim 00051192, 00051384, 00051408, 00051417 - 00051671, 02092424, 05091024, 07093024, 08093024, 09092024, and 09093024 Personnel Actions See attachment to agenda. Exemption from Compulsory Attendance: Steve Carlsen, Superintendent Out of State Travel See attachments to agenda. Suggestions for Future Board Meetings: Master Board Certification for Board Members was requested by the President Hyde, The Board Members are confused on how to participate. Superintendent Carlsen will look into it to make sure everyone can participate. Upcoming Events - Bond Town Hall Meeting - Thursday, October 10, 2024, at the Brigham City Women's Club Meeting 3:00-3:30 at the Fine Arts Center - Bond Town Hall Meeting - Thursday, October 17, 2024 for all patrons of Box Elder County at the Tremonton Senior Center 10:00 -11:00 am 510 W 1000 N, Tremonton, UT - Bond Town Hall Meeting - Thursday, October 17, 2024 for all patrons of Box Elder County at the Tremonton Fairgrounds 1:00 - 2:00 pm 320 N 1000 W, Tremonton, UT - Virtual Bond Town Hall Meeting - Thursday, October 17, 2024, for all patrons of Box Elder County. Link will be posted on website and social media and sent out to parents via email. - Meet with Legislators - School Board Work Session on Wednesday, December 11, 2024 at 5:00 p.m. - USBA Conference - January 9-11, 2025 Closed Session to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual Motion by Nancy Kennedy to go into closed session to discuss the character, professional competence, or physical or mental health of an individual, second by Tiffani Summers. The motion passed unanimously, roll call vote. Met in closed session at 8:15 p.m. Adjourn the regular board meeting. Roll Call Vote: Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Nancy Kennedy made the motion by to leave the closed session to discuss the character, professional competence, or physical or mental health of an individual, second by Bryan Smith. The motion passed unanimously, roll call vote Roll Call Vote: Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Tiffani Summers - Yes Closed session for the character. Professional competence, or physical or mental health of an individual ended at 10:25 p.m. Karen Cronin made the motion to adjourn regular session of the Board of Education, seconded by Danielle Wright. The motion passed unanimously. Nancy Kennedy - Yes Karen Cronin - Yes Julie Taylor - Yes Wade Hyde - Yes Connie Archibald - Yes Bryan Smith - Yes Danielle Wright - Yes Adjournment: With the announcement that the next meeting will be held on Thursday, October 17, 2024 with a Regular Session at 6:00 p.m., at the Independent Life Skills Center, 960 S Main St, Brigham City, Utah in conjunction with the Virtual Bond Town Hall Meeting, the Regular Board Meeting adjourned at 10:30 p.m. APPROVED: November 13, 2024 ATTESTED: _________________________ __________________________ School Business Administrator President, Board of Education

Notice of Special Accommodations (ADA)

Contact Sherri Harper, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

Independent Life Skills Center
960 S Main St
Brigham City, UT 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

November 15, 2024 01:10 PM

Notice Last Edited On

November 15, 2024 01:10 PM

Deadline Date

October 8, 2024 03:00 PM

Audio File Address

Audio File Location

https://www.youtube.com/watch?v=N_ePG6snJwg&list=PLnGV6r4WDnpY2MjIzqfPNe37UHs60U5Vb&index=36

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