General Information

Government Type

County

Entity

Grand County

Entity Website

https://www.grandcountyutah.net/

Public Body

Old Spanish Trail Arena Advisory Committee

Notice Information

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Notice Title

Old Spanish Trail Arena Advisory Committee Meeting

Notice Tags

Recreation

Notice Type(s)

Meeting

Event Start Date & Time

November 12, 2024 05:30 PM

Event End Date & Time

November 12, 2024 06:30 PM

Event Deadline Date & Time

11/11/24 12:00 PM

Description/Agenda

Date of Meeting: Tuesday 11/12/24 Venue: OSTA - Conference Room Time: 5:30pm to 6:30pm Call to Order/Open Meeting: Approval of minutes: August 13, 2024 Citizens to be heard: OSTA Assistant Director Report (Reported by Greg): Sports Complex update - All fertilizer programs have been applied for the year, and we have begun winterizing. The irrigation water was turned off on 10-31-24. The trees in the Admin parking lot had an illness/damage due to weather and are being treated. We had to cut back some limbs and apply a material to help them. We are hoping not to lose them. Over the last several months we have had to disassemble the north warm up arena to make additional pens, and then disassemble those pens to make a steer run to accommodate multiple events. The stage stayed consistently busy throughout the summer and into the fall with the last event for the season wrapping up last weekend with the Folk Festival. The stage was used frequent enough that it required additional scheduled maintenance and cleaning days from OSTA. This requires the stage to be fully assembled and takes a good portion of the day to complete. Our newer UTV (Mule Kawasaki) was out of commission for over a month with a warranty problem that required us to take it back to the dealership in Richfield. Removal of trees that were posing an extreme hazard in the east area of the property. Had an overnight boarder come in with 7 head of horses that were all sick and fevering. Immediately quarantine the area and got them veterinary care. This barn remained closed for 10 days and was treated with Chlorhexidine. No other livestock were affected. New sharp container boxes have been purchased and installed through out the property. The old ones were becoming sun rotted and were beginning to fall off. Two water line breaks (in the ring main) right before the water was turned off. We almost made it the whole year with no water line breaks! OSTA Director Report (Angie): OSTA Staffing update Admin Roof update OSTA Storm update - Repairs 2025 forecasted OSTA budget update OSTA Fee Schedule update Broke ground on the archery site Rearranging office space, New Maintenance Technician breakroom/shop OSTA Employee Accident - South roll up door Purchase and Installation of safety mirrors in the main arena There are still a few voting seats available for the Grand County Fair Board Greg and I went and met with the Black Hawk Arena Director and received a tour of the facility. 2025 Event Schedule is looking pretty impressive with almost every week/end booked starting in Mid-February and with only August being open and a few dates in the fall. We have several new events on the books with a team bull riding event, horse clinics, expos, softball & wiffleball tournaments, and hopefully a horse show! WISH US LUCK IN 2025! Events: August- Canyonlands PRCA Rodeo meeting, Skate Moab (Multiple dates), Rec Board meeting & special meeting (Conf. Room), Retirement Party (Indoor Arena), Free Concert Series (Stage multiple rentals), Open Ride (Indoor & Outdoor arena's - multiple dates), Community Night (Line Dancing - Pavilion, Wednesday nights), Moab horse Expo (Indoor Arena & other locations), Quinceanera (Indoor Arena), Fall Soccer Practice & Games (practice daily, multiple games). September- Canyonlands PRCA Rodeo meeting, Skate Moab (Multiple dates), Rec Board meeting (Conf. Room), Free Concert Series (Stage multiple rentals), Open Ride (Indoor & Outdoor arena's - multiple dates), Community Night (Line Dancing - Pavilion, Wednesday nights), Fall Soccer Practice & Games (practice daily, multiple games), Homecoming Dance, Destination Kitchen, Barrels 4 Bucks, Softball Practice (multiple nights), Stage (Moab Street Fest). October- Canyonlands PRCA Rodeo meeting, Skate Moab (Multiple dates), Rec Board meeting (Conf. Room), Free Concert Series (Stage multiple rentals), Open Ride (Indoor & Outdoor arena's - multiple dates), Community Night (Line Dancing - Pavilion, Wednesday nights), Fall Soccer Practice & Games (practice daily, multiple games), Circus, Barrels 4 Bucks, Softball Practice (multiple nights), Grenadier Oktoberfest, D's Adventures, Rigging for Rescue, Moab 4x4 Academy, Red Canyon Pow Wow, Field of Screams, Jeep Jamboree, Trunk or Treat, Stage (Moab Folk Festival). Not to be forgotten, will discuss when updates are available: World Trail (need design+ sponsors / donation) Trail to be formalized by arena staff by adding reject gravel +Horse Obstacle Course Outdoor Arena - Maintenance and construction upgrade stage 1 of 3 (1 arena, 2 roping boxes & steer run, 3 Cover over arena, lights, bleachers, announcer's booth, wind breaks, and bucking chutes) 'Growing Pains' Need to source funding, out growing current set-up. Need more pens for rough stock, holding pen for broncs, additional pens at main arena. Implement Shed- Convention/Expo Hall- OSTA Development Master Plan- OSTA Emergency Operating Plan (EOP)- Completed attached for review. Board Member Reports: Kathy- Rex- Patrick- Bob- Krista- Jennifer- Mike- New Business: By-Laws (If available, Comm Admin are working on these) On hold until budget season is over Review Grand County Fair budget 2024 & 2025 (Purchase of Panels) Next Agenda items: Adjournment: Next meeting: Tuesday December 10, 2024 Venue: OSTA Conference Room Time: 5:30pm

Notice of Special Accommodations (ADA)

Those with special needs requests wishing to attend the OSTA Advisory Committee meetings are encouraged to contact the Committee two (2) days in advance of these events. Specific accommodations necessary to allow participation of disabled persons will be provided to the maximum extent possible. Requests, or any questions or comments can be communicated to: Angela Book, OSTA Manager, 435-259-1311.

Notice of Electronic or Telephone Participation

Per resolution, committee members must form a quorum in person at the meeting location but otherwise may participate by live telecommunications means. Telephone participation is available to the public on a first-come, first-served basis by making advance

Meeting Information

Meeting Location

3641 Hwy 191
Moab, UT 84532
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Contact Name

Angela Book

Contact Email

abook@grandcountyutah.net

Contact Phone

(435)259-1311

Notice Posting Details

Notice Posted On

November 08, 2024 02:05 PM

Notice Last Edited On

November 08, 2024 02:05 PM

Deadline Date

November 11, 2024 12:00 PM

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