General Information

Government Type

Municipality

Entity

Marriott-Slaterville

Public Body

City Council

Notice Information

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Notice Title

City Council Minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

August 15, 2024 06:30 PM

Event End Date & Time

August 15, 2024 07:30 PM

Description/Agenda

MARRIOTT-SLATERVILLE CITY COUNCIL MEETING 1570 West 400 North Thursday, August 15, 2024 - 6:30 P.M. Council Members Present: Dennis Illum, President Rob Smout Dee Christoffersen Brad Slater Council Present Electronically: Erin Holley, Vice-Pres Excused: Trent Meyerhoffer, Director Dana Spencer, City Recorder Mayor and Staff: Scott Van Leeuwen, Mayor Bill Morris, City Administrator Brent Hales, Finance Officer Zack Loveland, Director Visitors: Mike Hunsaker, Sue Bodily, Dan & Becky Hammer, Catlin Gochnour 1. Call to Order and Pledge of Allegiance. Pres. Illum called the meeting to order at 6:30 PM. 2. Discussion/action on minutes. Motion by Mr. Slater to approve the minutes from June 20, 2024, seconded by Mr. Smout. Vote called and passed unanimously. 3. Review of business license applications: a. Bloom Aerial Dance, 129 North 1400 West. b. Sydnee M Brooks, LLC, 777 W. 12th Street, Suite A. c. Little Rascals Music, 777 W. 12th Street, Suite A. d. Wheeler Machinery, 1135 W. 12th Street. e. SWAGS Detailing, 1786 W. 12th Street, Suite D. Motion by Mr.Smout to accept business licenses, seconded by Mr. Christoffersen. Vote called and passed unanimously. 4. Presentation: Lt. Butler and Weber County Sheriff Sector Deputies. Lt. Butler introduced his crew of deputies: Sgt. Hawes, Sgt. Wade, Deputy Love, Corporal Markham, Deputy Buckner, and Deputy Maxfield. Lt. Butler presented some crime statistics from the past three months in the City. His has a new assignment and will be moved to patrol. Lt. Garth Cowley will now be covering the City. Statistics: 0 arsons, assault, homicide, rape, vehicle theft, 31 alarms, 16 crimes against property, 42 traffic accidents, 437 traffic stops, 67 moving violation citations, 35 non-moving violations, 137 warning citations, and 39 other misdemeanor violations. Mr. Slater and Pres. Illum thanked Lt. Butler for his work serving the City. 5. Discussion on traffic projects: a. Traffic calming on 2250 West. b. Ogden Nature Center and 1200 West. Residents on 2250 West have been expressing concern about speeding and also the interface of traffic and parking at the Slaterville Park. The City has applied for a RAMP grant for the expansion of the Slaterville park which includes a self-contained parking lot and removal of on-street parking as a needed safety feature at this park. The intersection of 250 N and 2250 West is at an angle that creates a sight distance hazard. The City Engineer says that a round-about is the best method to slow traffic, provide for pedestrian safety, and allow for connection at the angled intersection. Additional proposed traffic calming would include an elevated pedestrian crossing at Mill Creek on 2250 W. This elevated pedestrian crossing will be a different color than the asphalt and signal drivers to slow down as they approach the crossing. Mr. Morris explained that speeding is a problem nationwide, including in our city. He explained the concept of 'traffic calming' including road narrowing and raised pedestrian crossings. Pres. Illum likes how the Ogden ATC has installed traffic calming devices. Mr. Morris asked the Council if they would like them to bring in a bid. We will plan to put traffic calming devices in our Public Works Standards and include them in bids with our road projects in the spring. Mike Hunsaker said that snowplows have no problem with the raised pedestrian crossings. Mr. Slater stated that parents need to educate their children and support the Law Enforcement officers. Mr. Smout explained how people speeding have driven off the road by his house. Sue Bodily explained how on May 2, 2022, kids in Eagle Mountain were killed by a driver under the influence and that education is important. Ogden Nature Center (ONC) is proposing building a new 382-foot long Picnic Grove access driveway from 1200 West. This entrance will be used for special events and summer camps. The access point will be a locked gate at 1200 West. It will only be open for scheduled events. We will apply for federal and county funds to reconstruct 1200 West with one lane in each direction and a center turn lane and address the storm water run-off. The proposed reconstruction is between 400 North to 700 South. Ogden has agreed to help with the match to help with the project if we provide access for the Nature Center. The access would be a gated dirt road. Pres. Illum stated that currently people access the property through the BDO. Caitlin Gochnour. from the Nature Center explained the new renovations done at the picnic grove. This access would be for special events, summer camps, and emergency access. Gates would be locked, this will be a 26' non-paved driveway. Mr. Smout asked how they will educate and inform people of when the access is open and when it is not. Ms. Gochnour explained that only people using this access will be given information when they schedule, the remaining traffic needs to go through the gate on 12th Street. Pres. Illum stated that the existing access through BDO needs to be improved and that semis and others will back up the proposed road. Mr. Slater said he does not see a problem with the proposal. Mr. Morris said that he will have our engineer look at this proposal. An ordinance would have to be passed to allow a limited access off of 1200 West. Mr. Slater expressed concern that the encroachment on widening of 1200 West be on the east side of 1200 West and that the residents on 1200 West need to be held harmless and not adversely affected. Pres. Illum explained how Ogden City has not followed what they said would occur, and that when Aaron Austad began managing BDO all of the previous agreements went out the door and he has done whatever he wants. 6. Discussion/action allotment of funds for projects: a. Municipal building renovations, signs, repainting, and HV/AC replacement. b. Administrative Vehicle. c. Docuware. The air conditioner for the Senior Center is no longer working properly and is in need of replacement. Mr. Meyerhoffer has reached out to Kings Heating and Cooling who typically services the HVAC for this building. The HVAC is nearly 20 years old and they recommend replacing the furnaces at the same time. The condenser has already been ordered. This is a twin system, it requires two furnaces to operate. The City is asking the Council to decide what replacements should be done. Mr. Morris explained how the HVAC system is 18 years old. Trent has ordered a new AC unit. Mr. Slater asked about funding for these contingencies, and if there are other capital projects that need to be considered. Mr. Morris said we do, it will come out of the Capital Projects account. Mr. Smout recommends setting up a building maintenance schedule. Motion by Mr. Slater to approve the allotment of funds for full replacement of the HVAC as shown in the Memorandum. Seconded by Mr. Christoffersen. Mr. Slater - Aye Mr. Christoffersen - Aye Mr. Smout - Aye Vice-pres. Holley - Aye Pres. Illum - Aye Vote passed unanimously. Weber Human Services provides our Senior Center lunch each week and will no longer deliver the lunches. The City must now pick-up the lunches and return the equipment and left over lunches. However, we need a vehicle that can hold the lunches. The City has also grown, the staff have been using their personal vehicles more and more for City business. The City is seeking a mini van such as a Honda Odyssey or Chrysler Grand Caravan for this administrative vehicle. This administrative vehicle can also be used by administrative staff for errands, community events: Easter, Fourth of July, Family Dinner Night, Trunk-or-Treat, and other events. Mr. Slater is in favor of having a vehicle for staff for liability reasons. Motion by Mr. Smout to approve the allotment of funds for an Administrative Vehicle. Seconded by Mr. Slater. Mr. Slater - Aye Mr. Christoffersen - Aye Mr. Smout - Aye Vice-pres. Holley - Nay Pres. Illum - Aye Vote passed 4-1. Mr. Morris explained painting for all the city buildings and entrance signs on 400 North. Staff requested approval of the low bid of $16,000 and approval for staff to do change orders. Motion by Mr. Slater to approve the allotment of $25,000 for painting all city buildings and signs, seconded by Mr. Smout. Mr. Slater - Aye Mr. Christoffersen - Aye Mr. Smout - Aye Vice-pres. Holley - Aye Pres. Illum - Aye Vote passed unanimously. A year ago staff brought a quote to the City Council for a document storage software called Docuware. There was a discussion because there was a potential to receive a grant that would fund it. The City has received preliminary approval of the grant and is working on the final. However, if the grant fails, the City still needs to digitalize all their records. The Council wanted staff to look at other possible companies to consider. In attempting to find other companies they have been unable to find a comparable product with the same capabilities as Docuware. Mr. Meyerhoffer reached out to Les Olsen for an updated quote for Docuware. Mr. Morris said everything is being stored on paper and that Docuware will help us to find old documents and that other cities are using Docuware as well. Mr. Slater asked about the contract. Mr. Smout said it is important for documents to be stored off site. Staff responded to these questions. Motion by Mr. Smout to approve the allotment of funds for Docuware in the amount of $31,609, with staff ability to approve a change order for off site storage. Seconded by Mr. Slater. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Mr. Smout - Aye Vice-pres. Holley - Aye Pres. Illum - Aye Vote passed unanimously. 7. Planning and follow-up: c. Ogden Nature Center. d. Building Repair/Equipment Replacement. e. Assessment of the Fourth of July. f. Garden Market. g. Family Dinner Night - September 9. h. Trunk-or-Treat - October 31. Staff will explore the Nature Center request for access on 1200 West further. Staff that the carpet and paint inside the City Municipal Complex needs to be replaced and repainted in the next few years. Staff also noted that the refrigerator at the City Senior Center is broken and the City received a grant to replace it with a commercial grade freezer and refrigerator. Since it was a grant there was not an allotment requested from the City Council. Notes from the City Recorder about the Fourth of July were reviewed with the staff and City Council. Mr. Slater noted we may need more venue space in the future as the City grows. Staff reviewed the upcoming events. 8. Officer reports and legislative oversight. Mr. Christoffersen thanked Sue Bodily, Jaimee Christofferson and Angela Erwin for their work creating the community booth at the Weber County Fair. The City won 3rd Place. Mayor Van Leeuwen said the fair went well and thanked those who participated. 9. Closed Executive Session: Strategy for the sale or purchase of Real Property. Pres. Illum called for a roll call vote to enter a closed session to discuss the sale or purchase of real property. Roll Call Vote to open the session: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Illum - Aye Motion approved unanimously. Pres. Illum called for a roll call vote to close the executive session on sale or purchase of real property. Roll Call Vote to adjourn: Mr. Slater - Aye Mr. Christoffersen - Aye Mr. Smout - Aye Pres. Illum - Aye Motion approved. 14. Adjourn. Being no further business, Pres. Illum adjourned the meeting at approximately 8:30 PM.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Dana Spencer at 801-627-1919.

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

1570 W 400 N
Marriott-Slaterville, UT 84404
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Contact Name

Dana Spencer

Contact Email

dana@mscityut.org

Contact Phone

(801)627-1919

Notice Posting Details

Notice Posted On

October 21, 2024 01:27 PM

Notice Last Edited On

October 21, 2024 01:29 PM

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