General Information

Government Type

Special Service District

Entity

Eastland Special Service District

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

ESSD Board Meeting MInutes 6/11/24

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

June 11, 2024 06:00 PM

Event End Date & Time

June 11, 2024 08:00 PM

Description/Agenda

EASTLAND SPECIAL SERVICE DISTRICT--Meeting minutes Tuesday, June 11, 2024 at 6:00 PM MST At the Eastland Schoolhouse Call to order at 6:04 Those present board: Gary Romesha, Kay Randall, Janet Ross, Warren Peterson Others present: Steve Henry, Alysen and Daniel Tarrant, Michelle Gabb, Lincoln Irvine, Carl Wittman, Jeremy Redshaw, Gary Crowley, and Zach Johnson. 1- Vote: Approval of previous meeting minutes (6/11/2024 meeting) Kay votes we approve, Gary seconds, all approve. 2- Public Comment: Time for citizens to address Board on matters not on the agenda. Comments should be limited to matters within the jurisdiction of the Board. If your comment concerns item on agenda please address the Board after that item is open for public comment. Chair may limit the duration of each speaker to 3 minutes. Steve Henry asks if it possible to do an email when there is a water or electric outage that forces us to shut off water stand instead of just shutting it off completely? Vote: Move agenda order as some have to leave. Gary votes to do, Kay seconds. All approve. Discussion Items 9- Update: Financials 2024 YTD-Look good. 10- Update: Current DEQ IPS Report -O points 11 -Update: Water Usage Reports 2016 to 2023 was handed out-Interesting comparison, no real explanation for yearly differences. Looks good. 12-Update: Inventory by Sunrise Engineering re lead/copper in system is completed and will be submitted by end of June. Due Oct 16, 2024-They found no lead or copper in our system. 8-Update: status of new meters/new computer+software and last tower leak- Zach is supposed to get Misti's computer to upload meter read software to it with help from Mountainland. They are not far from getting meters to work with computer software and system. Zach and Warren got last leak fixed in tower. 3-Update-Water Adjudication meeting 4/18/24--- Michelle Gabb and previously Marc Stilson came to talk to us about the water adjudication process. They will send out a summons to everyone with water rights in this area. If we have water rights we need to fill out the proper paperwork and send it back within 90 days. 13- Update: status on Garbage service -Misti did not attend so no update. 4-Update: New well help-Alysen Tarrant from Lisbon Valley Mine says she can help us find a new well site. They have a data collection process to know where is best place to drill for a new well through use of a seismograph and electrical impulses. They could check our area to see where would be best. It would be useful for us going to get a grant for another well and are willing to come do it for our community at no cost to us. Action Items 5-Discussion/Vote: VFD Panel fix/cost $4,800-Jeremy says we had a small pipe leak spraying water all over in the pump house. It damaged the VFD panel and we had to replace it. Got it all fixed now. Look into separating the electrical and plumbing stuff in the well house down there so it doesn't get wet again. Jeremy will explore cost for this. No vote. 6- Discussion/Vote: It was suggested we get a backup generator. Most likely we can rent one when we need on when the power is out. They take maintenance and upkeep to keep one when we would need it. Renting might be better when there is an outage says Jeremy as the cost of purchase is very high. No vote. 7- Discussion/Vote: south end substation fix cost---Jeremy says there is a circuit that is bad in the control panel on the substation. The part that is bad is obsolete. Need a new control panel or a new circuit board. The used part that is bad is about $1,000 but is a risk if used. To replace the whole circuit board would be like $40k. To rewire it to use them manually would probably cost a couple thousand to do. Discuss next meeting with more info from Jeremy. 14- Discussion/Vote: Bookkeeper Job D/Hire process/direct pay policy- Steve Henry would be willing to do it if we give them free water. He will let us know within the next week after he talks with Misti re expectations of job and looks at job description. We will talk to a few more people in the next week and see if anyone is willing to do it. Board did not want to allow online paying of bills at this time as they want to Board members to approve bills still. 15-Vote: Possible Budget adjustments 2024--Janet/Misti VFD Fix Cost-- $4,800-Already paid. Pump Back up-$10-20k Not going to worry about it for now. South end Booster station Fix $1,400++ ($3k-$40k)-Jeremy Working on what to do still. Cost of second opinion on well capacity- Jones & DeMille/6 weeks/$6,300 OR John Files/4 days/$5,000--table it for now. Crowley shop and Della Miller home vault/meter replace- $2,000-$3,000 each estimate Remove off of agenda permanently. 16-Vote: Designation of next meeting-September 10, 2024 17-Vote: Adjournment-Warren motions to adjourn at 7:59 p.m. Gary 2nd. All approve. The undersigned, as Secretary of the Board of the Eastland Special Service District, certifies that the foregoing minutes were adopted at a Board meeting of the Eastland Special Service District, held on June 11, 2024. ___________________________________________________ ESSD SECRETARY

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Janet Ross at 435-587-5083.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

HC 63 Box 60
Monticello, UT 84535
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Contact Name

Janet Ross

Contact Email

janetross7777@gmail.com

Contact Phone

(435)459-1115

Notice Posting Details

Notice Posted On

September 14, 2024 12:18 PM

Notice Last Edited On

September 14, 2024 12:18 PM

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