General Information

Government Type

Municipality

Entity

Laketown

Public Body

Town Council

Notice Information

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Notice Title

Laketown Town Council Work Meeting Minutes 2024 August 7th-Approved

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

August 7, 2024 07:00 PM

Event End Date & Time

August 7, 2024 11:15 PM

Description/Agenda

Laketown Town Council Meeting Minutes August 7, 2024 Laketown City Office 10 North 200 East Laketown, Utah Mayor Burdette Weston welcomed those present and called the meeting to order at 7:04pm on Wednesday, August 7, 2024. Those present are as follows: Mayor Burdette Weston, Council Members Thad Willis via Zoom, Brandon Willis, Kris Hodges, Delora Wight and Clerk Alice Jackson. Those present in the room: Planning and Zoning Chairman-Duane Robinson. Betty Mills, Commissioner Sim Weston. OPENING CEREMONY: Mayor conducted the opening ceremony and Brandon led the pledge of allegiance. ACTION: Mayor called for the agenda to be approved. Motion made by Delora seconded by Brandon. The motion carried unanimously. ACTION: Meeting Minutes: Mayor asked for a motion to approve the 03 July 2024 Meeting Minutes: The motion was made by Delora and seconded by Brandon. The motion carried unanimously. MAYOR OPENED THE MEETING FOR QUESTIONS AND COMMENTS: None ITEMS OF BUSINESS: Rodeo Review-Will discuss later in the agenda Action Items From Previous Meeting: - Road Cut Ordinance. This will be tabled until next month. Duane was given a hard copy. - Addendum to Jeff's and Dan's Contract. Discussion: If there is an emergency, Dan and Jeff can purchase what they need then they can report this to the mayor and council at the next scheduled town council meeting. If it's a known project, they need to approve the project ahead of time including the associated costs with Delora. o Alice brought forward an issue regarding invoices from vendors. When these invoices are received, it's unclear what the supplies are for-i.e. rodeo, water etc. and who made the purchase. In order for these invoices to be paid correctly (via Pelorus), Alice needs to know what the supplies were purchased for-i.e. rodeo, water etc. and who purchased the supplies. Discussion resulted in everyone agreeing that the purchaser needs to include their name and what the supplies were purchased for on the invoice at the time of purchase. o Contractors need to submit their time and materials as soon as possible. Every 6 months is not doable from a business/proper accounting perspective. Alice noted that the invoice (if turned in months later) may straddle a fiscal year. - Plan for 2024 Auditor-Gary Teucher will prepare our financials, but we need to contact an auditor to get on their schedule. * Action Item-Mayor. Mayor will check to see who the County is using and report back. Gary provided two names, but those were not discussed. - Brandon offered to write a Letter to Ombudsman-This will be presented at our August meeting - Old Building Permits: These individuals have prepaid for their water. Brandon will forward information to the council. Activity Committee Update: Betty read the rodeo sales statistics Discussion was held regarding blankets being placed on the seats to 'reserve' seats. Gates open at 5:30pm. Sim does not have a problem with the blankets but 15minutes before the rodeo they should be removed. Delora does not agree with blankets being placed to reserve seats. The fridge needs to be repaired. Meat was in the fridge and spoiled. Summer bash went well. Rodeo arena will be cleaned along with the concession stand. Lights need to be repaired. Next activity is Halloween. This will be discussed at the next meeting. Betty passed around a new type of material for the flags that are placed along the roadside. *Alice to determine what is left in the Event Budget from last year. Activity Committee wishes to purchase a town marque. Betty left at 7:33pm. They need more volunteers on the committee - Crowds, not understanding what general seating means. - Time we let individuals in for free. Rodeo Chairman. Concessions went well. Fridge needs repair. Women hit her head and passed out. She was by the concessions. We should put DO NOT WALK UNDER the BLEACHERS tape. COUNCIL BUSINESS: Planning & Zoning Commission- Chairman Duane Robinson Mr. Fuhriman submitted plans to build a 30X60 shed with power to the building with no water. P&Z approved it. Duane passed around the Clearance Form. The Council approved. No money is collected for this build. Multifamily purchase Code 10.6a.7. Duane does not think this Code covers this issue. If it's a multifamily owned home and it's sold, can they sell it as a multi owned property? * Action Item Brandon will send this question to the attorney. 1 animal unit per third acre is what is allowed at this time in our Code. Sim suggested that this be grandfathered in. Brandon suggests we can fix this easily. This will be discussed at the next P&Z Meeting. Discission was held on whether a person could have their water hooked up before they have footings and foundation. Discussion was held regarding why a particular family is still living in a trailer with no building taking place. There has been no action on the property and questions were raised regarding whether the sewer has been dumped. Delora and Kris suggested that they should be told they need to move their trailer off the property. Duane to contact Adrian Baird about the status of this build. Brandon said they need a conditional use permit and they can have an RV on their property. Park & Recreation Update - Thad Willis Water Updates -Delora - Jeff will put in meters and turns in white slip to the clerk. - Discussion was held regarding Water Late Fees/Owing Balances: It was determined that late fees ($25.00) and owning balances will not be assessed for 45 days. Owing balances should be assessed a late fee after the 15 days. *Alice to ask Pelorus if the water bills can be changed to say they have 45 days to pay THEN they are shut off. Alice to send written notice of both. - Those individuals that have an overage due to a leak on their side. They are responsible for paying for their overage. - All meters should be installed before winter per Jeff. - Lead issue individual: Jeff looked at the pipe and it has a copper fitting. Sunrise will come and leave flyers on the homes that have not yet responded to the questionnaire. - Sanitation Survey-This done every 3 years. Delora will ask Dan to be the contact person. Mayor could do the 12th. - Dan took tests to SLC several weeks ago. Do we have the results? Roads and Streets Update-Brandon - Brandon reported that the chip seal will be done 2-3rd week in Sept. Brandon will put signs up to notify the community. Park and Recreation Update-Thad - Bleacher will go in in 3 weeks. Mayor asked what the lumber will be used for. Maybe it can be used on the boardwalk. Metal will be removed with big equipment. MAYOR REPORTS: None UPDATES FROM CLERK'S OFFICE - Progress with Lead Surveys. Covered above. - TRT-Kris and the mayor will complete this year's application. Money for last year should be in the mail this week. - Outside Ballot Box can go outside the office door and approved to drill into cement - PO Numbers-above Rodeo Review: The bullets below were only short discussion points. No final resolutions or action items were determined - Sell reserved tickets for more money - Mark the seats - Once the new bleachers are added this will double our capacity - Raspberry Run was the biggest turn out in years. Delora suggests Glen come to a meeting. - Delora asks why the city does not take a percentage of the rodeo concessions. - Rodeo fund is used to repair the arena. - Raise the bleachers so we can see over the arena flags. - More information on the website - Need more help at the gate - Wifi better down on the road - Making lanes on Saturday helped - Contestants to come in on a certain road - Park cars in hayfield-ask Eldon - Handicapped parking is not in a good area-It's on a slope. Level it up - Reserved contestant seating and for their families - No place to warm up cowboy horses - Handicapped reserved parking - If we had a better pay out we might get quality cowboys - Need transportation going up and down the hill-Brandon says we don't need more help, we need to be transporting only those that need help. - No alcohol should be allowed and own food - How to handle sponsors-BL Golf never paid nor did DotBar - Handicapped seating wheelchair storage - Senior ticket pricing - Bearlaker had the wrong information - Need to have a rodeo meeting/committee to plan better ahead of time - Signage for foot traffic - Horse track on the side - Can we close Mill Canyon the two nights of the rodeo - Searching backpacks - Rodeo sign is sinking - Arena is in ill repair. Kris suggested that the arena be used for more activities other than just the rodeo - Website should be updated in January - Pets - Signage-Scan Here, Purchase Tickets Lines - Flag individuals left to go to another rodeo-they asked Marie to fill in last minute. - Revise Sponsor Letter-Find more sponsors Flag Pole and flag at the park. Delora suggests a light. Mayor suggests it be electric with a timer. BUDGET REVIEW No comments. APPROVAL OF BILLS Brandon made a motion to approve the bills. Kris seconded. The motion passed unanimously. Duane, Sim and Jeff left at 10:25 TRT Discussion Discussion took place regarding what Laketown should include in this year's application. Kris and Burdette will work together on this. - Arena maintenance is needed on the boardwalk and the chute railings - Pickle Ball Court - Handicapped issues at the arena-repairs and accessibility o Ground work-level the ground by the concession stand EXECUTIVE SESSION (if needed) ADJOURN Delora made the motion to adjourn, and Brandon seconded. Motion carried unanimously. Meeting adjourned at 11:15pm.

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the town clerk three days before the meeting, so arrangements can be made.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

10 North 200 East
P.O. Box 118
Laketown, UT 84038
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Contact Name

Lisa Johnson

Contact Email

clerk@laketownutah.com

Notice Posting Details

Notice Posted On

September 05, 2024 10:55 AM

Notice Last Edited On

September 05, 2024 10:55 AM

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