General Information

Government Type

Interlocal

Entity

Utah Performing Arts Center Agency

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

UPACA BOARD OF DIRECTORS meeting minutes

Notice Tags

Arts

Notice Type(s)

Meeting

Event Start Date & Time

August 22, 2024 09:00 AM

Event End Date & Time

August 22, 2024 10:00 AM

Description/Agenda

Meeting of the UPACA BOARD OF DIRECTORS Thursday August 22, 2024, 9:00am O.C. Tanner Lounge- Eccles Theater w/Cisco WebEx option Attendees: Angela Vanderwell, Sarah Dibble Lata, Jacque Jones, Matt Castillo, Robin Chalhoub, Cate Kizerian, Dave Hallock, Darrin Casper, Rachel Otto, Helen Langan, Isaac Higham, Lucas Goodrich, Katie Hansen, Danny Walz, Arlyn Bradshaw, Dee-Dee Darby-Duffin, Isaac Higham Roll call and Introductions: Mr. Casper called the meeting to order at 9:03 am. Welcome: Mr. Casper welcomed all. Review public comments: No public comments. Approval of minutes: June 20, 20204 meeting minutes Ms. Lang moved the request to approve the minutes. Mr. Walz moved to second. Unanimously approved. Eccles Theater proposed 2025 Operating Budget - Matt Castillo, Sarah Dibble, Angela Vanderwell Mr. Castillo introduced the 2025 budget proposal. Presented a slide to show comparisons, this was included in the packet that was emailed to the Board for their review. This shows our outlined budget projections for 2025 and some key changes to the budget in comparison to our 2024 adopted budget. We are looking at a strong budget for building. We have 14 weeks of Broadway scheduled in 2025, this is a strong schedule for us, this heavier schedule of shows generates more income. Our 'Live at Eccles' series continues to be very successful. There are a few key increases in a few areas, most of these increases are associated with the additional number of events that we're anticipating to host. The building budget is an informational item, we do request your feedback and would like to incorporate any concerns you may have. Please be aware this particular budget will go to the County Council for approval. We are seeking approval of the site budget today. Ms. Dibble presented a slide showing the numbers for site. We are looking to have an $824K increase in revenue for next year. We will also increase the fees, which will go into effect in September, and this is increasing our projections as well. We also see increases for our personnel wages to fulfill the needs of the heavier schedule, as well as the new booking coordinator position. We plan to see an increase in utilities, and maintenance, based on increases to the contract. Ms. Dibble explained in detail the increases and decreases in our expenses for site. A question on the increase in cost of general wages and health benefits for staff was addressed and explained. The Board was advised to please keep in mind as of now this is an estimate. All standard wage increases, and benefit increases will be incorporated into the budget. A question on concussions revenue was discussed and explained how this impacts the budget. Ms. Vanderwell addressed in detail the model that was originally set up, and how it changed. Advised the Board we're now moving forward and are going to start to expand some catering offerings with our legacy donors and sponsors. She also went into detail about the concessioners and the challenges we have faced and have overcome and what we are working on. A question on printing and advertising was discussed. It was explained that this is where our community activation and engagement events are budgeted from. Mr. Castillo said we will create a new category in the budget, so it is clearer, give a clearer explanation of what is being charged. The increase is from us expanding this program. The Board would like to see some increased revenue to help offset this cost. Mr. Walz moved the request to approve the site budget. Ms. Lang moved to second. Unanimously approved. Arts for All: We are trying to maintain the current level of ticket distribution, the reason it is higher, the cost of tickets has increased. We dipped into the fund balance to cover this cost. Mr. Castillo advised that we are always looking to increase the fund balance and looking for ways to increase this fund balance. Also, how to spend down the balance to maintain this program. This balance was set up to cover cost of increase of tickets and to expand this program. We are also working to have a community engagement available with the show. The Board was given the example of the 'black violin'. A question-and-answer period occurred throughout the discussion. All questions were discussed and answered. Eccles Theater Technical Outreach (ETTO) Program- Dave Hallock, Cate Kizerian Mr. Hallock explained this program to the Board and gave updates on how it is operating. He advised that we have had enormous amounts of support. Since January we have hosted 6 events with 93 participants. On the show 'Six' we had a panel discussion with lighting and sound professionals. Also, for the MJ musical- we had a stage management specific workshop showing the concept of a stage manager being responsible for communication in the daily communication of the stage manager Had in-depth venue tours with Weber State University Students. Also, Venue dark day tours with students and community members. We did a couple of show shadowing: Experience with live at Eccles. One was on the Hamilton production- we showed the lighting systems. We are receiving feedback from students; it is very positive. We are continuing the dark day tours, one on Sept. 7 with Syracuse High School Theatre students. Another event on Sept. 25 will be with Eccles Theater Lead Lighting Technician. We want to increase show shadowing opportunities, would like to bring in professionals from the industry to discuss different topics and job opportunities with students. Have master classes with Eccles Lead Technicians. Continue work with presenting partners and other promoters to identify interesting educational opportunities for students. A question-and-answer period followed, and a discussion about how the Board could help with this ETTO program. We cap the attendance of students, and the reasons why this is important for the different aspects of the program. 2025 Eccles Theater Budget and activity Reports - Angela Vanderwell, Sarah Dibble Ms. Dibble went over the budget and reports. Showed the Board a slide showing the numbers. Overall, we are doing very well. We are at 156% of projected revenue, going in the correct direction. Our net income as of now is $2.1 million, we expect that number to continue to grow through the end of the year. Site: we are continuing our progress with figures continuing to rise. We have revenues of approximately 36% and the expenditures are higher than the revenue, and we are continuing to see improvement for the Regent Street Black box, our utilization at the end of July was at 45%. Mr. Castillo explained how we are working to improve our utilization of site. Our new site activation manager will complete her first year in this role and her dedication to this job is helping increase utilization. Arts for All: We are right on track. We are distributing the tickets. General Manager Updates - Angela Vanderwell Ms. Vanderwell wanted to make sure the Board was aware of the service fee beginning in Sept. for tickets that are $90 and above. Also, we are close to having our RFP go out for our co promotional popular entertainment and Broadway programming in the next few weeks. Ms. Vanderwell updated the Board on the carpet and solar load projects. Mr. Castillo said will have our 2nd SL Beats on September 5th. We had 800 people attending our last event 2 weeks ago. We are excited for this 2nd event. He mentioned other upcoming events, he will email the Board with this information. All are welcome to attend. Meeting adjourned at 9:58am. Next Meeting: October 24,2024 2024 Meeting Schedule All meetings start at 9:00am and are held in the O.C. Tanner Lounge at the Eccles Theater with a Web-Ex option. (Dates, times, locations subject to change. Additional meetings may be added) a. February 22 b. April 25 c. June 20 d. August 22 e. October 24 f. December 12

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Angela Vanderwell at avanderwell@slco.org.

Notice of Electronic or Telephone Participation

E Cisco Webex Website Address: Or Call In Phone Numbers Meeting Number: Password: https://slco.webex.com/slco/j.php?MTID=m3cd89b28e638b9eae31204f24140f6 8a +1-213-306-3065 United States Toll (Los Angeles) +1-602-666-0783 United States Toll (Phoenix) 2486 920 2837 SZpgw66Kum2 lectronic telephonic participation is available for this Body upon request.

Meeting Information

Meeting Location

Eccles Theater- Tanner Lounge
131 S Main St.
Salt Lake City, UT 84101
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Contact Name

Angela Vanderwell

Contact Email

avanderwell@slco.org

Contact Phone

(385)468-2524

Notice Posting Details

Notice Posted On

August 22, 2024 02:02 PM

Notice Last Edited On

October 17, 2024 12:57 PM

Audio File Address

Audio File Location

https://slco.webex.com/recordingservice/sites/slco/recording/playback/061efb64e74d4261a5b5b4376732b7a1

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