General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Notice, Meeting

Event Start Date & Time

July 18, 2024 07:30 PM

Description/Agenda

Minutes of Public Hearing and Regular Town Board Meeting Held July 18, 2024 The meetings were held at the Oak City Town Hall in the Conference Room beginning at 7:30 p.m. The following were in attendance: TOWN OFFICIALS OTHERS Mayor Shim Callister Katie Lebon, Oak City Days Co-Chair Council Member Dave Steele Julie McLaws, Oak City Days Co-Chair Council Member Jared Rawlinson Dave and Darcie Allan Council Member Tom Nielson Leslie Lovell Council Member Copeland Anderson-Absent Lindsey Choules Town Clerk Karen K. Lovell An invocation was given by Shim. The Purpose of the Public Hearing was to Receive Input from the Public with Respect to the Issuance of the Parity Water Revenue Bonds in an Amount not to Exceed $500,000 and any Potential Economic Impact to the Private Sector from the Construction of Culinary Water System Improvements, Including Improvements to Existing Well for Aquifer Storage and Recharge, New Meter, Existing Installation of Pipeline, SCADA Improvements, and Addition of an ASR System, Together with Related Improvements (the 'Project') to be Funded by the Bonds. After this Public Hearing, the Regular Town Board Meeting will begin. The Mayor handed out copies of the amortization information on the cost of the Project to the public. He and Tom went over what the Town is hoping to do with the Well and aquifer recharge. He explained how the current water system works and explained that they will be putting in a SCADA system also. The Mayor reported on the work that Rhodes Drilling had been doing on the Well to get it back to use which makes it so the Town no longer has to pursue putting in a new Well. The aquifer recharge will allow some no-maintenance underground storage. There were a few general questions from the public that was answered by the Mayor and Tom. The aquifer recharge will be a good back up if there was a fire or something that caused the Town to shut down the Springs or there was another emergency. The engineers stated that the aquifer recharge water going into the Well will be clean. All the work should be able to be done within the Well House area as well as some improvements at the tank yard. The engineers came yesterday and went over totals for the cost of the Project but they will fine tune this and come back with a more tailored budget. When COVID came around, the Town got SLRF money that is put away, $78,000, that can be put toward aquifer recharge. Hoping to keep the cost of the entire Project down to $200,000 or less. The Town has already been approved for a low-interest loan from the Division of Drinking Water. The Mayor explained that the Town has a current water loan that will be paid of in two years so could possibly make double payments on the Project loan at that point. The Mayor stated that on the Town Website, one can go to the Water Master Plan and look at it. Ben Nielson, the Town's Water System Operator, is trying to keep records on the water system as best as possible and the Town now has cameras and pictures of new construction on water lines. Need to start looking at redoing the Spring lines coming down as they are needing upgrading. The Mayor encouraged those present to call him anytime if they had further questions. The Mayor adjourned this meeting at 8:22 p.m. The Regular Town Board Meeting began at 8:23 p.m. The same parties were in attendance. The following agenda items were considered: A. Adopt Agenda. Agenda item N. Adjournment needed to be changed to J. Dave moved, seconded by Tom, to adopt the Agenda as amended. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Absent. B. Adopt Minutes of Town Board Regular Meeting held June 20, 2024. Tom moved, seconded by Dave, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Absent. C. Oak City Days Update-Katie Lebbon. Katie reported that everything is coming along pretty well. Julie McLaws, co-chair, had a couple of issues that were discussed. Katie showed the Council examples of the shirts and stickers that have been printed up. Some items of business were discussed and decided but everything is pretty much ready. Jared arrived at 8:45 p.m. D. Discuss and Vote on the Planning and Zoning Committee's Recommendation on the O J Finlinson Application to Rezone his Property at Approximately 200 West Center. The Mayor reported that he ran into O J last week and told him this was going to be on the agenda but O J decided not to come. After several Planning and Zoning meetings, they tried to come up with a compromise with O J being able to put in four .4 acre lots on the North end of the property but he would have to keep the water and power lines in place and put in a paved road. The Mayor drew a map showing the property and what O J was requesting. The Mayor didn't see how it could be rezoned to .4. It would make the lots too small. Tom agreed. He thought it would be okay to do 1 acre lots. The Mayor thought that the current General Plan recommends going to no smaller than .5 acre lots but the Town Code has not been update to reflect that size. Dave felt that the 4 acre zones are too big. He would like to go to 1 acre. He suggested doing the whole Lover's Lane area in 1 acre lots. Tom moved, seconded by Shim, to deny a zone change to .4 for O J Finlinson. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Abstained. Copeland-Absent. E. Discuss Update to the Title V: Public Works Section of the Town of Oak City Town Code. Dave has been putting together Code for the Power Department. It creates the Power Department, those that will be holding positions or have responsibilities within the Department, and how the Department will function. Dave is suggested getting some kind of management system for the Power Department, maybe Dixie Power or Utah Associated Municipal Power Systems (UAMPS) could help with this or at least get ideas from them as a new council person coming into the position could no longer maintain the system and all it entails on their own. He went through the Public Works section quicky. May need to make some changes to the present Code as some issues have come along, such as accessory dwelling Code. Went over some suggestions as to how he might like to change the Code and changes that will have to be done in order to meet State or other Codes. Dave will continue working on this Section. F. Public Comment. There was no public comment. G. Monthly Financial Report. The Financial Report was Read and Approved by Board Action. The total delinquent amount is not too high. The Mayor will be contacting a couple of parties that have delinquent bills. H. Departmental Reports. Jared Rawlinson. Has been working on a couple of roads. Need to co-ordinate putting in Jon Finlinson's road and putting in the new water line. Will look to see if the fuel came. Tom Nielson. Tom went down to Kooyman's. There was a leak coming out of the corner of the Wall. Fixed this. There is a water leak on the Canyon Road. Working on this. Put in Trey Brough's water meter. Had meeting with Jones and DeMille yesterday. Still looking at the Well and what still needs to be done. It is pumping good. Dave Steele. On June 27th there was a large storm front crossing to the North. There was a brief system outage at 8:53 p.m., then a brownout. The Oak City Substation tripped at 8:54 p.m. due to unbalanced voltages. Rocky Mountain Power finally tripped their customers at 10:40 p.m. They worked through the night and apparently restored transmission at 3:45 a.m. on 6-28. However, a lockout prevented reclose of Oak City Substation and we were not aware of power availability until 5:50 a.m. Reset locked and reclosed at 6:05 a.m. On July 3rd, Brief system outage at 5:15 a.m. No apparent cause. The County Inspector reported that the Ben McKinney service panel was inspected. Set the meter and informed Mr. McKinney. Mike Lyman reported that his service mast is being pulled away from the house. The Pole is leaning due to the weight of adjoining service drops. Dixie Power will schedule a time at the end of Summer to replace the pole and prevent further damage to the mast. Mr. Lyman may also need to reinforce the mast attachment points. There was a similar issue reported earlier in the month by John Kapler. His mast is bending due to weight of the service conductor. Advised that the best recourse is to update the mast and service panel. Will work with Mr. Kapler for reconnection. Informed by the power meter reader that the J L Young meter is again not functioning. Met with Mr. Young to go over the continuing problem with overheating at the meter socket due to bad connections. The meter is located across the street from the house and the service conductor is underground, which is not a desirable circumstance. Advised Mr. Young to relocate the meter to the house and will work with him to install a new service drop. Dixie Power installed temporary clips to improve the meter connection until the new service is installed. Dixie Power completed the Jon Finlinson line extension. Reconnected Scott Fuller to the new line. Converted Pat Finlinson service to underground and reconnected to the new line. Removed old distribution poles. On the May 2024 UAMPS billing, Oak City had net energy delivery of 246,542 KWH. Total cost/KWH as $0.07520, for a total bill of $18,540.97. Purchase price was above required operating margin, so a Power Cost Adjustment of $0.0052 was ordered for the June Billing. Met with Trey Brough and Jeff Peterson about locations for their new service connections. These will be installed soon. Attended the UAMPS monthly Board Meetings by Zoom. I. Miscellaneous. Mayor Callister. The white ford truck had a blow out on one of the rear tires so got four new tires on it. Had trouble with the battery on it. The battery has died a couple of times and it is bulging. Not sure when the battery was purchased. Probably needs a new battery. The street mowing tractor had a slow leak. Had it fixed. The dump truck battery is having battery issues and has no choke on it. Looking into these repairs. Ralph Christensen has started pouring cement for the Veterans Memorial flag pole sleeves. Would like to have it poured, at least the pad, by Oak City Days. Might be able to get the flag poles in also. Working on getting lights to shine on the flags. There is a four-wheeler that hasn't been used for awhile and has problems and another one that has had charging issues. Ed Lovell has been spraying the streets and helping to mow and these four-wheelers aren't able to do the job anymore. The Mayor had been talking to Dave and Darcie Allan about the easement through their property. Darcie felt Dave wouldn't want the trees there bothered so thought about going to the back side of the Creek and over by Cox's and thought it was ok but it now sounds like she didn't want to do that after all. Might just want to stay by the old water line. Will talk to Dave and Darcie again on this. Replaced the reservoir on the dump trailer. J. Adjournment. The Mayor adjourned the meeting at 11:13 p.m. Respectfully Submitted, __________________________________ Approved by: ____________________________ Karen K Lovell, Oak City Town Clerk Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

August 16, 2024 10:25 PM

Notice Last Edited On

August 16, 2024 10:25 PM

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