General Information

Government Type

Special Service District

Entity

Mountain Green Fire Protection District

Public Body

Mountain Green Fire Protection District Board

Notice Information

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Notice Title

Minutes - MGFPD Trustee Meeting July 8, 2024

Notice Tags

Fire Protection, Fire Fighters

Notice Type(s)

Meeting

Event Start Date & Time

July 8, 2024 06:30 PM

Event End Date & Time

July 8, 2024 08:20 PM

Event Deadline Date & Time

07/08/24 06:30 PM

Description/Agenda

MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF THE MOUNTAIN GREEN FIRE PROTECTION DISTRICT July 8, 2024 6:30 P.M. 4565 WEST OLD HIGHWAY ROAD MOUNTAIN GREEN, UTAH 84050 NOTE: these Minutes are not intended as a verbatim transcript of the issues discussed at the meeting of the Board of Trustees. Rather, they are intended to reasonably summarize and highlight the substantive discussions of the issues set forth in the Agenda. The Board of Trustee meeting were recorded. Should you wish to listen to the recording of these events, please contact Tim Barnes, Chairman at MGFD.tbarnes@gmail.com and/or 502-310-9943 and a mutually convenient time and place will be arranged to listen to the recording. Prior to the trustee meeting, the meeting participants were given a tour of the new Squad 132 vehicle. Trustee Barnes called the meeting of the Board of Trustees to order. Members of the Board of Trustees of the Mountain Green Fire Protection District in attendance: Tim Barnes Rici Johnson Saul Grasteit (via phone) In attendance from Operations were: Chief Brian Brendel and Captain Golden Barrett No members of the public were in attendance. Trustee Barnes asked if any in attendance had a conflict of interest in the matters being discussed at the meeting or otherwise. All present indicated they had no conflict of interest. The Agenda was reviewed. Trustee Johnson made a motion to approve the Agenda; Trustee Grasteit seconded the motion; the motion was approved by the Trustees. The next matter concerned approving the Minutes for the May 6, 2024 meeting of the Board of Trustees.. Trustee Barnes confirmed that the preliminary Minutes had been distributed to all the Trustees and Chief Brendel. Trustee Barnes asked if anyone had any comments or questions about the Minutes. No one had any comments or questions about the minutes. Trustee Johnson then made a motion to approve the Minutes; Trustee Grasteit seconded the Motion. The motion was approved. Trustee Barnes set the next date for the Trustee meeting for September 2, 2024 at 6:30 p.m.. All present indicated they planned on attending the September 2, 2024 meeting. Trustee Barnes asked if any members of the public had any comments they would like to make. No one from the public were in attendance. The Board then proceeded to discuss the following Agenda items: Agenda Item No. 1: Review of Expenses/ Checks and Bank Report/ 2025 Tax Budget/Tax Increase Trustee Barnes reviewed the PTIF accounts and bank accounts. During the review, a recap of accounts comparing 2023 and 2024. Total account balances of the accounts were handed out to meeting participants. Total of the accounts are comparable to last year but increasing costs are depleting the general fund faster than the previous year due to rising costs of payroll, insurance, fuel and equipment maintenance. Attendees discussed the large amount of growth in our community and need to increase budget to meet demand and cost increases. Trustee Barnes handed out the tax rate and budget from the state website. The tax rate has lowered to about half of the standard rate due to population growth in Mountain Green. A budget/tax increase has not been implemented since 2019. Two items that will be added to the agenda for September will be: - Tax increase in 2025. Review tax percent increase procedures and plan for an increase in 2025. Process will need to start in late 2024 to meet state requirements. - Trustee Grasteit will review options for an account balance electronic ledger. Currently, account balances are tallied manually. Quickbooks and other tools will be reviewed as a solution. Agenda Item No. 2: Agreed Upon Procedures Audit / Ulrich Accounting Mid-year Agreed Upon Procedures Audit is being completed and the board only needs to provide a few more items for completion. Ulrich Accounting informed the board that they would no longer be able to provide payroll services. Ulrich did not give us previous notice and was very unprofessional. Trustee Barnes had 12 hours to find a new payroll accounting firm in order for staff to be paid on time. Capitol Payroll will now be providing our payroll services. Ulrich was helpful in transferring information to Capitol Payroll and staff was paid as planned on Friday by handwritten checks. Trustees will review Ulrich performance going forward. Ulrich proves our remaining accounting services. Agenda Item No. 3: Chief's Report / Call Report Chief Brendel handed out copies of the Chief's reports for all in attendance. Chief Brendel's recap was very detailed. MGFPD responded to many calls including house fires and traffic incidents. Staffing continues to be an opportunity. Chief Brendel also gave an update on our new fire truck being assembled in Florida. The Chief and Golden met with the manufacturer in Florida to add/delete specifications prior to final assembly. Trustee Barnes thanked the Chief for his detailed report. Agenda Item No. 4: Web Site - Impact Fee Software Trustee Barnes reviewed the PTIF accounts and bank accounts. All accounts are looking good and sufficient funds have been allocated to cover payroll and operational expenses for the next two months. Trustee Johnson brought the checks and check ledger to the meeting and communicate that all was in order. A follow up will need to be done with old outstanding checks from the previous 3 years that were never cashed and need to be reconciled through our accountants. There are only a few of older outstanding checks. Chief Brendel explained that the checks were probably from previous staff that failed to pick up or failed to cash the checks. Agenda Item No. 5: New Business Deputy Fire Chief Golden Barrett gave a presentation on how other fire districts are collecting fees to cover incurred costs from their fire stations. The fees charged by the fire districts cover the fire districts expenses to perform inspections, false alarm calls and other community services. As we plan for the future of MGFPD, we will review implementation of fees to cover our costs. Trustee Johnson made a motion to adjourn the meeting at approximately 8:20 PM. Trustee Gratseit seconded the motion - the motion passed. TO OBTAIN FURTHER INFORMATION ABOUT THIS MEETING, PLEASE CONTACT TIM BARNES, TRUSTEE at BARNES.T1@COMCAST.NET OR 801-695-0724. APPROVED THIS ____ DAY OF July __, 2024. _________________________ ________________________ ______________________ Saul Graseit, Trustee Tim Barnes, Trustee Rici Johnson, Trustee

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Robert Woodcock - 502-310-9943.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

4565 W Old Hwy Rd
MOUNTAIN GREEN, UT 84050
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Notice Posting Details

Notice Posted On

July 19, 2024 01:07 PM

Notice Last Edited On

July 19, 2024 01:07 PM

Deadline Date

July 8, 2024 06:30 PM

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