General Information

Government Type

Special Service District

Entity

Wolf Creek Water and Sewer Improvement District

Public Body

Board of Trustees

Notice Information

Add Notice to Calendar

Notice Title

Open Board Meeting

Notice Tags

Water and Irrigation, Sewage

Notice Type(s)

Meeting

Event Start Date & Time

May 9, 2024 08:59 AM

Event End Date & Time

May 9, 2024 11:22 AM

Event Deadline Date & Time

05/09/24 04:22 PM

Description/Agenda

MINUTES WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT May 9, 2024 A regular meeting of the Board of Trustees of Wolf Creek Water and Sewer Improvement District (WCWSID) was held Thursday, May 9, 2024, at 8:00 a.m. in the business office located at 2580 N. Highway 162, Suite A, and via web conference on Zoom. Board Members Present: Miranda Menzies, Don Stefanik, Jon Bingham, Pam Young, Henry Huchel Board Members Absent: Others Present: Rob Thomas, General Manager, Annette Ames, Controller/Recorder, ShyAnna Chambers, Office Assistant, Eric Householder -Lewis Homes 3718 N Wolf Creek Dr. Eden, Ron Gleason - 4426 Sunrise Drive, Eden, Brad Rasmussen - Aqua Engineering, Kay Hoogland - 5447 E. Fraser Ridge Dr., Eden, Tyler Ridley, Cheryl Allen, Tonya. The regular meeting was called to order at 8:02 a.m. by Miranda Menzies 1. The minutes from the April 4, 2024 - Public Hearing, April 11, 2024 - Regular Meeting. Pam Young made a motion to approve the April 4, 2024 - Public Hearing, April 11, 2024 - Regular Meeting, Henry Huchel duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 2. Rob Thomas updated the board on the proceedings for the Eden Hill Tank. Miranda Menzies asked when the contractors would get started. Mr. Thomas responded that they would get started soon. 3. Miranda Menzies gave an update on the East Well. Henry Huchel asked what it cost to connect to Eden Water Works distribution. Rob Thomas replied that it was coming off the district's distribution so there is no additional cost, this connection has not happened yet. Jon Bingham asked if the bid included the metering. Mr. Thomas responded that it is included. Jon Bingham made the motion to accept the bid from Great Basin Construction on the East Well. Don Stefanik duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 4. Brad Rasmussen (Aqua Engineering) gave an update from the Division of Water Quality (DWQ) about the groundwater study & reuse requirement. Mr. Rasmussen recommends that he write a letter to DWQ discussing the problems that the District is running into. The Board agreed to have Mr. Rasmussen write a letter to the DWQ. 5. Miranda Menzies reviewed the Eden sewer service area (ESSA) situation for the Newtown Eden business district. Jon Bingham stated that the responsibility for this sewer line should not be on the District to make it happen. If Weber County wants sewer lines in the valley they need to step up and take action to make that happen. Mrs. Menzies clarified that the district did not offer to put in sewers until 1 year after the developer's agreement was signed. Weber County started talking in March 2023 about fund availability for sewers in Eden and also to help the Developer with the cost of the sewers in the ESSA Agreement. In November 2023, two different grants were issued from Weber County, 1- to Wolf Creek Water & Sewer Improvement District and 2- a separate grant went to the developers, for sewer lines in Eden. Miranda Menzies made a motion to table the final decision on the sewer line in the ESSA till next month. Jon Bingham duly seconded the motion; the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 6. Miranda Menzies reviewed the Reuse (secondary water) projects. Pam Young updated the board on the conversation with the governor's office. 7. Miranda Menzies updated the board on the meeting for the pipeline rebid. 8. Rob Thomas updates the board on the progress of the Snowflake construction project to connect the sewer line to our system. Miranda Menzies asked what is the bedding of the pipe that is going back in. Mr. Thomas replied gravel then sand then native material, no rocks or boulders. Mrs. Menzies asks about an estimated completion date. Mr. Thomas answered at the end of June. 9. Annette Ames found the addendum to the Cobabe Lease agreement that extended the lease to 2028. Upon updating the board no further discussions were needed at this time. 10. Annette Ames reminded the board members to make sure their yearly training was completed. 11. Annette Ames presented a billing issue to the board regarding Mr. Garland's irrigation usage. The board decided to leave it to the staff to handle. 12. Annette Ames presented the Fraud Risk Assessment to the Board. Henry Huchel made the motion to accept the proposed audit documents for the Fraud Risk Assessment as prepared by the district staff. Don Stefanik duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 13. The April 2024 Financial Report, A/P & A/R, and aging had been sent to the Board previously for review. Pam Young made a motion to approve the April 2024 Financial Report, A/P & A/R, and aging, and Henry Huchel duly seconded the motion, the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 14. Miranda Menzies accepted a motion to enter into a Closed Session. Henry Huchel made the motion to go into a Closed Session to discuss the purchase or Ownership of Water Rights, Land or Other Real Property, Personnel Matters, Imminent Legal Action, or Loan Applications at 9:58 a.m. Don Stefanik duly seconded the motion, and it was unanimously approved. Don Stefanik made a motion to reopen the regular meeting and Henry Huchel duly seconded the motion, and it was unanimously approved. The regular meeting reconvened at 11:25 a.m. Henry Huchel made a motion to accept the items discussed in the Closed Session. Pam Young duly seconded the motion The roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye There being no further business Henry Huchel made a motion to adjourn, Pam Young duly seconded the motion, and it was unanimously approved. The meeting was adjourned at 11:29 a.m. The next meeting will be a regular meeting and is scheduled for Thursday, June 13, 2024, at 8:00 a.m. by web conference on Zoom or in person at the business office located at 2580 N. Highway 162, Suite A, Eden, Utah. Annette Ames Secretary of the Meeting

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Annette Ames at 801-745-3435.

Notice of Electronic or Telephone Participation

RESOLUTION 15-7 RESOLUTION TO ADOPT ELECTRONIC COMMUNICATION WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT

Meeting Information

Meeting Location

2580 N. Wolf Creek Dr.
Eden, UT 84310
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Contact Name

Annette Ames

Contact Email

aames@wcwsid.com

Contact Phone

(801)745-3435

Notice Posting Details

Notice Posted On

June 13, 2024 04:22 PM

Notice Last Edited On

June 13, 2024 04:22 PM

Deadline Date

May 9, 2024 04:22 PM

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