General Information

Government Type

Municipality

Entity

Marriott-Slaterville

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

City Council Minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

May 16, 2024 06:30 PM

Event End Date & Time

May 16, 2024 09:20 PM

Description/Agenda

MARRIOTT-SLATERVILLE CITY COUNCIL MEETING 1570 West 400 North Thursday, May 16, 2024 - 6:30 P.M. Council Members Present: Dennis Illum, President Rob Smout Erin Holley, Vice-Pres Dee Christoffersen Brad Slater Council Present Electronically: Dee Christoffersen Excused: Mayor and Staff: Scott Van Leeuwen, Mayor Bill Morris, City Administrator Dana Spencer, City Recorder Brent Hales, Finance Officer Trent Meyerhoffer, Director Zack Loveland, Director Marilyn Draper, Planning Clerk Visitors: Kirt and Kelly Linford, Barry and Lisa Panter, Jamie Heiner, Dan and Becky Hammer, Wayne and Cecile Morris. 1. Call to Order and Pledge of Allegiance. Pres. Illum called the meeting to order at 6:32 PM. 2. Discussion/action on minutes. Motion by Mr. Smout to approve the minutes from March 21, 2024, seconded by Mr. Slater. Vote called and passed unanimously. 3. Review of business license applications: a. Taco Wako, 340 North 1900 West #1. b. Ship Mates, LLC, 517 North 2000 West Motion by Mr. Smout to accept business licenses, seconded by Mr. Slater. Vote called and passed unanimously. 4. Presentation: Cindy with Communities that Care. This item was canceled at the request of the presenter. 5. Public Hearing: Community Development Block Grant - Second Public Hearing. By common consent Pres. Illum closed the Public Meeting and opened the Public Hearing. President Illum opened the second Public Hearing for the Community Development Block Grant (CDBG) program and staff gave the presentation. Staff stated that this hearing was called to allow all citizens to provide input concerning the project that was awarded under the 2024 Community Development Block Grant Program. The City has amended its Capital Investment Plan and decided to apply for funds on behalf of the 1700 South Sewer Project that will install approximately 3240 linear feet of 10-inch sewer pipe within the public right-of-way of 1700 South Street. Staff introduced Bill Morris, Project Manager, for the 1700 South Sewer Project. Staff explained that the application was successful in the regional rating and ranking process and 1700 South Sewer Project and the grant amount of $200,000 in 2024. Staff explained the project to those in attendance. President Illum then asked for any comments, questions and concerns from the audience. There was no comments or concerns expressed from the audience. Staff stated that copies of the Capital Investment Plan are available if anyone would like a copy. There were no comments and the hearing was adjourned at approximately 6:40 PM. By common consent Pres. Illum closed the Public Hearing and re-open the Public Meeting. 6. Public Hearing: Resolution adopting a real property exchange with SPB Ventures I, LLC for various parcels along the Weber River near 1200 South and 2700 West. In accordance with Utah Code 10-8-2(4) and MSMC 03.20.35, the City held a Public Hearing on Thursday, May 16, 2024. Mr. Morris proposed that the City desires to exchange Parcel 15-041-0028 owned by the City in exchange for Parcels 15-041-0026, 15-061-0084 North, 15-061-084 South, owned by the SPB Ventures I, LLC, along the Weber River near 1200 South 2700 West. By common consent Pres. Illum closed the Public Meeting and opened a Public Hearing. Motion approved. Lisa Panter asked if the river will run through these parcels and who will be responsible for keeping them cleaned. Staff indicated that the City has worked with the County to keep the river cleaned. Becky Hammer inquired about the parcel that is in the flood plain. Staff explained the location of the flood plain and setbacks. There is 150 foot setback from the river on the high bank and that the area being developed is not within the 100-year flood plain. However, part of the development is located within the 500-year flood plain. Staff reviewed the area and open space. No further comments. By common consent Pres. Illum closed the Public Hearing and re-opened the Public Meeting. 7. Public Hearing: Ordinance adopting an updated Compensation Schedule. Mr. Morris informed the Council that in 2024 the State Legislature adopted S.B. 91 that requires the City to adopt a Compensation Schedule. The City Council previously adopted various ordinances providing a Compensation Schedule and would like to amend the schedule to adopt the updated Compensation Schedule. By common consent Pres. Illum close the Public Meeting and re-open the Public Hearing. Motion approved. There was no public discussion. By common consent Pres. Illum closed the Public Hearing and re-opened the Public Meeting. 8. Discussion/action on Public Hearings. Parcel Exchange: Mr. Smout pointed out the parcel number in section 2 of the agreement was incorrect. It should be parcel 15-041-0026 instead of parcel 15-041-0028. Staff noted that is a different parcel from the Weber County Agreement. Vice-pres. Holley asked about flood plain issues in relation to development. Staff indicated that the City can only enforce the 100-year flood plain under state law. Motion by Vice-pres. Holley to approve Resolution 2024-D adopting a real property exchange with SPB Ventures I, LLC for various parcels along the Weber River. Seconded by Mr. Smout. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. Compensation Ordinance: Vice-pres. Holley stated that she and Pres. Illum do not need the extra compensation. She expressed her approval for the Planning Commission compensation. Pres. Illum and Mr. Smout are also in support of the Planning Commission compensation. Mr. Morris explained to Vice-pres. Holley that she did not have to accept the compensation. Mr. Slater asked if this ordinance is required to comply with the state law. Staff said yes. Pres. Illum acknowledged that serving as Council President is very time consuming. The Vice-Pres. is also very time consuming as well as it requires attending a lot of meetings and assisting the Youth Council. Mr. Slater suggested some of the meetings could be delegated to other Council members. Motion by Vice-pres. Holley to approve Ordinance 2024-05 amending the Compensation Schedule. Seconded by Mr. Smout. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. 9. Discussion/action on motion to review FY 2023-24 Marriott-Slaterville City, Marriott-Slaterville Community Reinvestment Agency, Marriott-Slaterville Housing Authority, and Pioneer Special Service District budgets in accordance with UCA §10-6-127, §17B-1-607, and §17C-1-602, for purposes of amendment and set Public Hearing on proposed amendment for June 20, 2024. Mr. Hales informed the Council that Lynn Fortie, City Treasurer reviewed the proposed FY 2023-24 budget amendments. These amendments are needed to keep the budget in compliance with state law. Motion by Mr. Smout to review FY 2023-24 budget for purpose of amendment and set a Public Hearing on the proposed amendments for June 20, 2024. Seconded by Vice-pres. Holley. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. 10. Discussion/action on adoption of tentative FY 2024-25 budget for City, Agency, Housing Authority and Special Service District in accordance with UCA §10-6-113, §17B-1-607, and set Public Hearing on proposed final budget for June 20, 2024. Staff met with the administration and Pres. Illum, Vice-pres. Holley and staff to prepare the Fiscal Year 2024-25 budgets. Mr. Fortie reviewed the proposed FY 2024-25 budgets for the City, Agency, Housing Authority, and the Pioneer Special Service District. Mr. Hales presented a power point overview of the budget process. The budget is balanced and there remains no municipal property tax. Motion by Mr. Slater to approve the tentative FY 2024-25 budget and set a Public Hearing on the proposed final budget for June 20, 2024. Seconded by Vice-pres. Holley. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye 11. Discussion/Action on Ordinance amending Bylaws for the Pioneer Special Service District. Mr. Morris explained the City adopted Resolution 2004-I creating the Pioneer Special Service District. This District is subject to Bylaws. The purpose of the District is to provide the following services: secondary water, drainage, flood control, transportation, Recreation and open space, street lighting, animal shelter and control, and snow removal services within the District. The City Council desires to amend and update the Bylaws for the District. Mr. Morris explained the irrigation map with the (5) irrigation companies: Perry, Smout/Holley, North Slaterville, South Slaterville, and Richards/McCown. An Administration Control Board will be created. Individual members shall be a resident and a registered voter within the boundaries of the District. They will meet annually and give recommendations to the Mayor and City Council. Mr. Slater likes the concept of the By-laws for the District. He expressed concerned about compensation and if it is in the budget. Staff indicated that is in the budget and they will receive $1200.00 a year. Mr. Slater asked how the compensation will be tracked. Mr. Morris replied that it will be tracked separately. Mr. Slater asked how the compensation for employee serving on the board will be tracked. Staff indicated that this is tracked and reported to the state in the mandated quarterly reports. Mr. Slater would like transparency. Staff indicated that the City is required to file transparency reports with the state so this is already covered. Motion by Mr. Slater to approve Ordinance 2024-06 amending the Bylaws of the Special Service District. Seconded by Vice pres. Holley. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. 12. Discussion/action on Resolution adopting the Municipal Wastewater Planning Program (MWPP) Annual Report. Mr. Meyerhoffer reported that the Utah Department of Environmental Quality (DEQ) adopted Rule 317-801 in 2012 which requires the City to implement the Utah Sewer Management Program in accordance with state law. The City Council adopted the 2023 Annual Report for MWPP. The City has taken all appropriate actions necessary to maintain effluent requirements contained in the UPDES Permit as applicable to the City. Motion by Vice-pres. Holley to approve Resolution 2024-E adopting the Municipal Wastewater Planning Program (MWPP). Seconded by Mr. Slater. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. 13. Discussion/action adopting an Interlocal Agreement with various jurisdictions for Building Inspection Services and Mutual Aid. Mr. Morris explained that the State Legislature passed bill SB 158 which requires cities to contract out building inspections if for any reason their city inspector can not inspect within three (3) business days. The City has already been doing this before it became a bill. Motion by Vice-pres. Holley to approve Resolution 2024-F adopting an Interlocal Agreement with various jurisdictions for Building Inspection Services and Mutual Aid. Seconded by Mr. Smout. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. 14. Discussion/action allotment of funds for projects: a. City Hall Roof: Perkes Roofing. b. 400 North Secondary Water: Dig Deep. c. Snow Removal Contract Extension: Overland Homes. Mr. Meyerhoffer reported that the City Hall roof needs to be replaced. He was asked to get bids to have the existing roof replaced. He obtained (3) three different quotes. Perks Roofing was the lowest bid of $52, 900.00. Motion by Mr. Smout to approve the allotments of funds for the roofing project. Seconded by Mr. Slater. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Vote called and passed unanimously. Mr. Meyerhoffer also explained in recent years there has been a high demand for water in our area resulting in Bona Vista Water Improvement District now requiring secondary water service for new development. Planning Commission approved a site plan for AVEX where they are building a new building east of Frank Coy. The Planning Commission required a secondary water connection for their site so they can receive a culinary water connection. In order to supply secondary water to their site the City is extending the pressurized secondary water line from 400 N near the I-15 ramp west to 2000 West to tie into the dry line. Avex is contributing $125,000.00 towards this project. The remaining amount will be funded by the CRA Fund from the North East Community Reinvestment Area. Mr. Meyerhoffer sought bids from (3) three contractors for this project. Dig Deep Excavation had the lowest bid of $298,820.00. Motion by Mr. Slater to approve the allotment of funds for 400 North secondary water. Seconded by Vice pres. Holley. Roll Call Vote: Mr. Slater - Nay Mr. Christoffersen - Aye Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Ilum - Aye Motion passed. Mr. Meyerhoffer stated our contract with Weber County to provide snow removal expired last year and Weber County declined to renew that agreement. Last fall the City approved a new contract with Overland to provide snow removal services for the past snow season in the amount of $75,000.00 for the first (12) twelve snow events, with a per push charge after that. The contract with Overland was for (1) one year, with the option to extend based upon a new agreement by the parties. Mr. Meyerhoffer has found their services to be satisfactory and renegotiated an extension of the contract. Mr. Slater complimented Overland Homes of doing a great job of removing snow. Motion by Vice-pres. Holley to approve Snow Removal Contract Extension with Overland. Seconded by Mr. Slater. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Absent Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Illum - Aye Motion passed. 15. Upcoming planning and events: a. Smout Cabin Open House - June 8, 2024. b. Fourth of July. c. 2024 Garden Market. Mr. Morris reviewed the Smout Cabin open house flyer. The cabin will be dedicated on Saturday, June 1, 2024 at 11:00 am. Attendance is by invitation only. The dedicatory program is under the direction of the Susan Marriott Daughters of Utah Pioneers Camp. It will be held at the Marriott-Slaterville City Office, 1570 W 400 N. Another open house for the community will be held on Saturday, June 8, 2024, under the direction of Marriott-Slaterville City. Dana Spencer informed staff and Council of their July 4th Celebration responsibilities since there has been some changes. Cecile Morris reviewed the Garden Market flyer. The market will begin on Saturday, July 27, 2024 and will end on Saturday, Sept 28, 2024. 16. Officer reports and legislative oversight. Mayor Van Leeuwen found it interesting to watch the budget process come together and how RAMP, CRA's and Grants help the City. He stated how he can see staff and Council care about the city and how everyone works really for the best interest of the City. 17. Closed Executive Session: Strategy for the sale or purchase of Real Property. Motion by Mr. Slater to close the Public Meeting and open the Closed Executive Session. Motion seconded by Mr. Smout. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Absent Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Illum - Aye Motion approved. Closed session on strategy for the sale or purchase of Real Property. Motion by Mr. Slater to close the Executive Meeting and adjourn the Public Meeting. Roll Call Vote: Mr. Slater - Aye Mr. Christoffersen - Absent Vice-pres. Holley - Aye Mr. Smout - Aye Pres. Illum - Aye Motion approved. 18. Adjourn. Being no further business the meeting was adjourned at 9:20 PM.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Dana Spencer at 801-627-1919.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

1570 W 400 N
Marriott-Slaterville, UT 84404
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Contact Name

Dana Spencer

Contact Email

dana@mscityut.org

Contact Phone

(801)627-1919

Notice Posting Details

Notice Posted On

May 21, 2024 11:57 AM

Notice Last Edited On

May 21, 2024 03:32 PM

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