CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
May 14, 2024 - POLICY SESSION
Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
55 South State Street
Third Floor
Clearfield, Utah
7:00 P.M. POLICY SESSION
CALL TO ORDER:
Mayor Shepherd
OPENING CEREMONY:
Pledge of Allegiance
Solemn Moment of Reflection
Council Member Roper
PUBLIC HEARINGS:
1. PUBLIC HEARING TO REVIEW AND ADOPT THE 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN
BACKGROUND: The One-Year Action Plan is necessary for Clearfield City to qualify for CDBG funds through the Department of Housing and Urban Development (HUD). The plan covers the program year July 1, 2024 to June 30, 2025. A 30-day comment period commenced March 26, 2024, and residents were given the opportunity to review and comment.
RECOMMENDATION: Receive public comment.
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE REFUND/DONATION OF $35,038 TO THE NORTH DAVIS FIRE DISTRICT (NDFD)
BACKGROUND: The NDFD is in the final stages of the construction of a new fire station to better serve the residents of Clearfield, West Point, and Sunset City. NDFD has approached the City to request a waiver of fees paid to the City for the permit costs associated with building permit fees, third-party plan review and all other applicable fees. During discussions NDFD accepted that they will pay for all costs the City incurs from outside third-parties during the review and approval of the building permit. The matter was discussed in a work session on March 26, 2024.
RECOMMENDATION: Receive public comment.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A DONATION TO THE DAVIS EDUCATION FOUNDATION FOR ITS ANNUAL FUNDRAISING GALA AUCTION
BACKGROUND: The Davis Education Foundation's mission is to remove barriers to learning, provide educational opportunities to every student, and create partnerships that connect the community through giving. It has been instrumental in establishing teen living centers to support homeless students so they can focus on their education. Clearfield High School is part of this program. The Foundation holds several fundraising events each year to support its efforts. During its annual gala in June of each year an auction is held. Community members are invited to participate in raising funds by donating items for the auction. Clearfield has traditionally offered a two-hour party pass for the Aquatic Center for auction as well as an annual family pass.
RECOMMENDATION: Receive public comment.
4. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT REGARDING THE PROPOSED INCREASE TO EXECUTIVE SALARIES OF UP TO 8.5 PERCENT FOR FISCAL YEAR 2025 (FY25)
BACKGROUND: In accordance with UCA 10-3-818, before a governing body may adopt a final budget that includes a compensation increase for an executive municipal officer, the governing body shall hold a public hearing separate from any other public hearing on the compensation increase. Notice was published at least seven days before the public hearing.
RECOMMENDATION: Receive public comment.
5. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON THE FISCAL YEAR 2025 TENTATIVE BUDGET
BACKGROUND: Before each budget year begins, local governments are to prepare a tentative budget for each major fund. Major funds include (a) the general fund, (b) special revenue funds, (c) debt service funds, (d) capital project funds, (e) proprietary (utility) funds, and any other fund or funds deemed significant. The tentative budget for each fund shall contain estimates of all anticipated revenues and all appropriations for expenditures.
RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
6. OPEN COMMENT PERIOD
The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org.
The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
7. CONSIDER APPROVAL OF THE BID AWARD FOR THE I-15 INTERCHANGES LANDSCAPING PROJECT
BACKGROUND: Two years ago, the City bonded for $2M to design and install new landscaping for the I-15 interchanges in Clearfield at 650 North and 700 South. Since that time, staff has been working with JUB Engineering to develop a design for these areas. Up to $114,000 will be spent for the design and QA/QC on the project. This project was recently put out for bid and six contractors attended the mandatory pre-bid meeting. Bids were opened on April 17th and Star Landscape & Engineering was the only bidder with a base bid of $2,267,048. Based on a discussion with the council in a work session on April 30, 2024 staff is recommending the award of the bid to include the base bid plus bid alternates 1, 2, and 4 for a total amount of $2,525,677 with an additional $50,000 contingency.
RECOMMENDATION: Approve the award of the bid for the I-15 Interchanges Landscaping project to Star Landscape and Engineering including the base bid and bid alternates 1, 2, and 4 for a total amount of $2,525,677 with an additional $50,000 contingency, and authorize the mayor's signature to any necessary documents.
8. CONSIDER APPROVAL OF THE 2024-2025 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN
RECOMMENDATION: Approve the 2024-2025 CDBG One-Year Action Plan and authorize the mayor's signature to any necessary documents.
9. CONSIDER APPROVAL OF ORDINANCE 2024-08 APPROVING THE FISCAL YEAR 2025 TENTATIVE BUDGET
RECOMMENDATION: Approve Ordinance 2024-08 approving the fiscal year 2024 Tentative Budget and authorize the mayor's signature to any necessary documents.
10. CONSIDER APPROVAL OF THE DONATION TO THE DAVIS EDUCATION FOUNDATION FOR ITS ANNUAL FUNDRAISING GALA
RECOMMENDATION: Approve the donation to the Davis Education Foundation for its annual fundraising gala and authorize the mayor's signature to any necessary documents.
11. CONSIDER APPROVAL OF THE DONATION OF $35,038 TO THE NORTH DAVIS FIRE DISTRICT (NDFD)
RECOMMENDATION: Approve the refund/donation of $35,038 to the North Davis Fire District for fees paid for the building permit process, and authorize the mayor's signature to any necessary documents.
12. CONSIDER APPROVAL OF RESOLUTION 2024R-09 PROVIDING WRITTEN NOTICE TO THE DAVIS COUNTY COMMISSION OF CLEARFIELD CITY'S INTENT TO SUBMIT AN OPINION QUESTION TO ITS RESIDENTS REGARDING THE IMPOSITION OF A PARKS, ARTS, RECREATION, AQUATICS, AND TRAILS (PARAT) TAX
BACKGROUND: In 2014 Clearfield City imposed a 0.1% sales and Use Tax to fund improvements for the Parks, Arts, Recreation, Aquatics, and Trails for the City for a 10-year period. The City would like to continue imposing the tax to continue to fund these amenities, therefore this resolution would inform the Davis County Commissioners of the City's intent to do so.
RECOMMENDATION: Approve Resolution 2024R-09 providing written notice to the Davis County Commission of Clearfield City's intent to submit an opinion question to its residents regarding the imposition of a PARAT tax, and authorize the mayor's signature to any necessary documents.
13. CONSIDER APPROVAL OF RESOLUTION 2024R-07 REQUESTING A RECENT DECISION BY THE WASATCH INTEGRATED WASTE MANAGEMENT SPECIAL SERVICE DISTRICT TO MANDATE RECYCLING AND IMPOSE A RECYCLING FEE AND ESCALATING PENALTIES FOR NON-COMPLIANCE ON CLEARFIELD CITY RESIDENTS BE RESCINDED OR AMENDED TO ADDRESS CONCERNS PRESENTED BY THE CLEARFIELD CITY COUNCIL
RECOMMENDATION: After careful consideration of the information presented, the Clearfield City Council moves to:
1. Approve Resolution 2024R-07 approving the request to rescind or amend the recent decision made by the Wasatch Integrated Waste Management Special Service District to mandate recycling and impose a recycling fee, and escalating penalties for non-compliance on Clearfield City residents to address concerns presented by the Clearfield City Council, and authorize the mayor's signature to any necessary documents;
2. Deny Resolution 2024R-07 approving request to rescind or amend the recent decision made by the Wasatch Integrated Waste Management Special Service District to mandate recycling and impose a recycling fee, and escalating penalties for non-compliance on Clearfield City residents; or
3. Table consideration of Resolution 2024R-07 and request additional time to consider the proposal.
14. CONSIDER APPROVAL OF THE PROCLAMATION DECLARING THE MONTH OF MAY 2024, JEWISH AMERICAN HERITAGE MONTH IN CLEARFIELD CITY
BACKGROUND: For forty-three years every President of the United States has declared a period of time for celebrating the contributions to the United States of the Jewish community's history, heritage, and culture, and since 2006, the month of May has been Presidentially declared to be Jewish American Heritage Month, pursuant to a bipartisan resolution of Congress. Mayor Shepherd would like to call upon citizens to commemorate this occasion by appropriately celebrating the contributions to the United States and Clearfield, Utah, of the Jewish community's history, heritage, and culture.
RECOMMENDATION: Approve the Proclamation declaring the month of May 2024, Jewish American Heritage month in Clearfield City and authorize the mayor's signature to any necessary documents.
15. UPDATE ON THE FISCAL YEAR 2024 THIRD QUARTER FINANCIAL STATUS
COMMUNICATION ITEMS:
A. Mayor's Report
B. City Council's Reports
C. City Manager's Report
D. Staffs' Reports
**ADJOURN AS THE CITY COUNCIL**
Posted May 10, 2024.
/s/Chersty Titensor, Deputy City Recorder
The complete public notice is posted on the Utah Public Notice Website - www.utah.gov/pmn/, the Clearfield City Website - clearfield.city, and at Clearfield City Hall, 55 South State Street, Clearfield, UT 84015. To request a copy of the public notice or for additional inquiries please contact Nancy Dean at Clearfield City, Nancy.dean@clearfieldcity.org & 801-525-2700.
Notice of Special Accommodations (ADA)
The City of Clearfield, in accordance with the € Americans with Disabilities Act €™ provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.