General Information

Government Type

Municipality

Entity

Holden

Public Body

Holden Town Council

Notice Information

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Notice Title

April 10, 2024 Holden Town Council Minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

April 10, 2024 07:00 PM

Event End Date & Time

April 10, 2024 08:16 PM

Description/Agenda

Holden Town Council Meeting April 10, 2024 The following are minutes from the Town Council Meeting held on April 10, 2024 Started: 7:00 pm Present: Council Members: Mayor Darren Fox, LaRee Stephenson, Tamara Dallin, David Wood, Phil Whatcott Staff; Caralee Wood Visitors: Ted Bennett, Richard Darnell, Molly Stevens, Jesse Ralphs, Kirk Mundy, Paul Johsnson, Alison Robinson 1. Pledge: David Wood Prayer: Phil Whatcott 2. Approval of March 13,2024 Town Council Meeting Minutes a. The council discussed the minutes. Clerk asked to make a few re-phrasing changes. LaRee Stephenson motioned to accept the minutes for the Holden Town Council Meeting held March 13,2024. Tamara Dallin seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes 3. Payment of payroll/reimbursements and bills a. The bills/payroll/reimbursement invoices dated March 18, 2024- April 10, 2024 were given to the council before the meeting for review. Clarifications: *Is the bill Payed to Elite Lawn & Pest Control for the grass? A one time spary or will it be multiply sprays? Clerk response: Application was for grass, not certain on the amount of applications. *Refund paid to Jessica Kesler. Clerk Response: The payment of $27.26 was a refund on a closed utility account in which a credit of $27.26 remained. Tamara Dallin motioned to pay bills/payroll/reimbursement invoiced March 18 2024- April 10, 2024 David Wood seconded. Roll was called; , LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes 4. Petitions, Remonstrance and Communications 5. Planning and Land Use- Ted Bennet *No new building permit applications * Reviewed the towns general plan and found it to have no reference to building specifications or land use. The general plan does refer to a 1/2 acre but that is an outdated amount of land for building. Lot sizing no longer goes by square footage, it is now calculated by frontage and depth. The plan didn't address the specifications now in place. Mayor response- The plan is not yet finished and should have the correct specifications in the next draft. Mentioned the dog problem in town and dogs running loose. Recently there was a dog bite victim, the owner of the dog was contacted personally and by letter and the owner is to let the town know his plan for the dog in writing. 6. Report of Officers a. - Roads & Landfill 1-Town landfill proposal to amend landfill resolution Councilwoman Dallin has looked into the cost of maintaining the landfill. At present the town charges residents (those getting an electric utility bill) a $16.00 fee for garbage, of that fee $12.00 goes to the county for the use of the garbage dumpsters and $4.00 remains with the town. Councilwoman Dallin will review past costs for the landfill to see if a fee increase in warranted. Councilwoman Dallin would also like to amend the landfill resolution, to include that loads equal to or greater than 2 10 wheeler sized vehicles be charged to use the town landfill. Concerns were brought up that a 10 wheeler dumping would be a lot of material. What would the cost of handling those materials be? What of vehicles greater than 10 wheels? A survey will be conducted to determine if residents are wanting to keep the landfill and are they willing to an increase of the garbage fee. The town needs to determine if we re-apply to the state to keep the towns landfill. *Spring clean up was a success 2-Possible upcoming road projects- Paving the parking lot at Town Hall Estimates were received from Hales Sand & Gravel with an estimate of $50,279.00 and Rasmussen excavation with an estimate of $48,000.00 The paved area would be the front of the town hall and the south side to the fire hydrant. Rod would like to put in curbing as well but will do the work himself. No decision was made, just getting an idea of what the cost would be. 3- The crack seal that was uncompleted in the fall of 2023 was finished this week. (April 9,2024) 4- The turbo on the backhoe is beginning to fail. The cost for a refurbished turbo would be approximately $2890.95 with a two year warranty. This cost would be divided between water, landfill, cemetery, and Roads. Tamara Dallin motioned to spend $2890.95 to replace the failing turbo on the backhoe with a refurbished two year warranty turbo. LaRee Stephenson seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes 4-Town History book re-print Councilwoman Dallin would like to re-print the Holden Town History Book to be made available before Memorial Day. To begin with 10 copies will be made and more to come in the next budget year Office max and Staples would charge .20 a copy with the books costing $25.00, Sunrise Engineering will do it for .10 a copy at $15.00 a book. They will be printed in black and white with a cardstock cover, and a spiral binding. One difference would be made, where it says Holden Town History we will add the towns logo. Tamara Dallin motioned to have Sunrise Engineering copy 10 of the Holden Town History books for $15.00 a book. Phil Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes -Disclosure- David Wood and Mayor Fox are employees of Sunrise *Audience member Jesse Ralph noted that Sunrise does many projects such as this as a service to the community, they do not make a profit from it. b.Parks, Recreation and CERT * Town Easter Egg Hunt was a success. Addison Ruuth completed five hours of town service as required by the donation from the town she received. Addison and her family set up for the Easter Egg hunt. 1-Approve proposed fee increase for the Town Hall & Pavilion rental- Resident; $35.00 cleaning deposit, 0-3 Hours $30.00, 3-5 hours $60.00, 6 hours- all day $125.00 Non- Resident; $35.00 cleaning deposit, 0-3 hours $40.00, 3-5 hours $70.00, 6 hours -all day $150.00 The rate increase has been posted and no comments or complaints were made. The reason for the increase is for maintaining the property, with the increase in rental usage. LaRee Stephenson motioned to accept the increased rental fees for the Town hall and pavilion. Phil Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes 2-Difribullator update- Batteries arrived, now just waiting on the case. Once all components have arrived a training can be set up. C..David Wood - Electric 1- USF rate study- They are working on it and would like to meet with the council to go over the budgets and areas that funds are going into and how to better serve the town and properly allocate the funds the town receives. In regards to the USF rate study. The town does not show any assets or values for the equipment at the fire station or the town equipment. We need to get USF the values for these items. **Councilman Whatcott said that some of the equipment the fire department has does not belong to the fire station, it is on loan for the fire department to use. These trucks cannot be sold when the fire department no longer has a use for them, they have to be given back to the government. 2- In July look at the electrical rate to see if it has balanced over the year and can be reduced. 3- Net metering is still in the research phase. d.Phil Whatcott -Fire Department 1- The fire department voted to purchase candy for the upcoming parades from the Millard Teen Council for $193.00 2- Fire Chief Christensen applied for and received a grant to receive a new wildland truck. They will need the room to park the new truck and would like the town to move the equipment (4 wheel trailer, tractor and mower..) parked behind the fire station. Water- 1- Jesse Ralphs from Sunrise was in attendance to go over the status on the water project with the town. *Design - 60% of the design review held May 2023 with town design committee; after which it was put on hold pending well site determination. This design includes, plans and construction drawings; specifications, where each part will go with it's own design; piping, etc. These designs will be given to each company for bidding so that they all get the same designs. *Funding update- The drinking water board has given the town a year extension to prove that the project is moving forward. That extension will expire February 29, 2025 MAGI has increased significantly with the past years update. USDA-RD has been regularly checking to confirm that the Town is moving forward. The ECWAG grant funding will expire in October of 2025. *To move forward- a)Amend the environmental assessment for the well site and transmission alignment and easements, cultural survey & amended reports, 30 day comment period with cross-cutting agencies. b) Boundary survey and easement prep for new well parcel. c) Finalize well drilling bid documents & specifications and submit to DDW and USDA-RD for plan approval. d) Advertise for well drilling bids. e) complete the project design. e) Submit water project design and contract documents to DDW for plan approval. g) Advertise for project bids. *The components to the project are not set as of yet. The design will be finalized to the towns desires before it is sent out for bids, along with any bid alternatives. e. Mayor Darren Fox *Appoint Mayor Pro Tempore- In the event the Mayor is unable to attend the town council meeting, a Mayor Pro Tempore is appointed. Councilman David Wood was asked to fill this responsibility and accepted. Darren Fox motioned to have David Wood fill position as Mayor Pro Tempore Phil Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes *Well site land owner agreement- At the town council meeting in March of 2024 Jeff Dobson attended and presented his chronological events to do with his property that the Town is looking into for a well site. Upon town agreement to Mr. Dobson's terms, Mr. Dobson would allow the town to drill a test well to see if the property is viable for a well site. Mr. Dobson is asking $50 thousand, to lease the property with lease amount increasing each year, and connections to the well. The town has offered Mr. Dobson two options as leasing the property and connections can't be done. 1- The town can purchase the land for a one time fee of $50 thousand or 2- go to court with imminent domain. Mr Dobson has agreed to sale the property for $50 thousand. The town will drill a test well and if viable will purchase an acre of the property. If the test well is not viable the rights to well site will be Mr. Dobsons. Daren Fox motioned to the agreement proposal for the sale of property between the Town of Holden and Jeff & Jenese Dobson. Phil Whatcott seconded. Roll was called, LaRee Stephenson- yes, Tamara Dallin-yes, David Wood - yes, Phil Whatcott- yes, Mayor Fox-yes 7. New Business *Permanent flag at the post office.- When the post office addition was built the flag pole was temporarily moved, and has remained in that spot the past two years. The postal clerks would like to have it put in a permanent location closer to the building. Mayor Fox will get with the town maintenance worker to see about getting it relocated. 8. Outstanding Business *General plan review- * see planning and land use 5 9. Adjournment: Phil Whatcott motioned to adjourn the public meeting at 8:16pm, Tamara Dallin seconded. Caralee Wood Holden Town Clerk April 10, 2024 Holden Town

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Caralee Wood, town clerk, at 435-795-2213.

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

185 S. Main Street
Holden, UT 84636
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Contact Name

Caralee Wood

Contact Email

clerk@holdenutah.us

Notice Posting Details

Notice Posted On

May 10, 2024 12:32 PM

Notice Last Edited On

May 10, 2024 12:32 PM

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