General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

Minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

March 21, 2024 07:30 AM

Description/Agenda

Minutes of Regular Town Board Meeting Held March 21, 2024 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. in the Conference Room. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Tom Nielson Council Member Jared Rawlinson Town Clerk Karen K. Lovell OTHERS Maria Peterson Traci Callister Mason Baker, UAMPS Jackie Coombs, UAMPS UAMPS=Utah Associated Municipal Power Systems Council Member Copeland Anderson was not in attendance. The following agenda items were considered: A. Invocation. The invocation was given by Dave. B. Adopt Agenda. Tom moved, seconded by Dave, to adopt the Agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Absent. C. Adopt Minutes of Town Board Regular Meeting held February 15, 2024. There were several corrections made to Dave Steele's Department Report. Dave moved, seconded by Tom, to adopt the Minutes as amended. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Absent. D. Presentation and Discussion of Current Electrical System Cost and Issues-Mason Baker, UAMPS CEO and Jackie Coombs, UAMPS Managing Director of Customer and Member Relations. Jackie Coombs passed out printed copies of the presentation. Mason covered the presentation. The major points of the presentation were: Long-Term Planning, Exploring New Resources, and Optimizing Existing Resources. There were years where the Town's power costs went way up at times, especially in 2023. Usually due to coal shortages, loss of coal-fired units, and gas pricing. The power industry is entering into a major transition period. Need to balance the system. UAMPS is trying to do this by balancing Low/no Carbon Resources, Transmission, Balancing Resources, and Energy Supply Chain. Domestically there are problems as many of the parts for projects comes from China which has put some projects back about 18 months. Need to hold on to existing resources as long as possible. New resources are the Fremont Solar and Storage coming on in about 2026, natural gas generation projects, and solar/natural gas. Trying to look at what happened in 2023 to make sure it doesn't happen again. New tools that UAMPS might or will be implementing: FY23 budget to actual dashboard, all-requirements pool project option, financial health checks, and member services surveys. Trying to put together information on each community's financial power resources so each municipality can see how the others are doing and if there is something that their own community could change, according to what others are doing, to make their financial situation better. Dave pointed out that the power industry is changing rapidly and the municipalities aren't able to keep up with the changes. The market is becoming very volatile. Jared wondered why geothermal isn't being looked at too much. Mason stated that it is being looked at but costs can be high. Tom wondered if the new surcharge is going to be on Oak City's power forever or should the Town raise the basic power rate? Jackie felt the new information UAMPS is coming up with on each community should allow the town to look at other town impact fees, power rates, and other areas to see where the town stands and what changes could be beneficial. The town of Monroe is considering putting in a small power unit. Dave pointed out that Oak City Town does not have the staff to run such a project. Dave stated that he hoped that future Town Council members, especially over power, would keep in mind how important it is to keep the current power projects in place, not sell to Rocky Mountain or something similar that could cause a problem. He suggested having some kind of management service over the power so the town could have some continuity and knowledge on the system. UAMPS will continue working with aggressive thermal plan development and acquisition, pursue competitive solar and batteries as well as wind project, preserve Nebo and Hunter 2, and identify and procure land site options. E. Update on the New Veterans Memorial Project at the Oak City Cemetery-Maria Peterson and Traci Callister. Maria has a new quote for the poles on the project. She passed out a paper showing the updated costs. However, it will be around another $12,000 for installation. The Town would get 25% off of the cement so will see how much of a discount that will be. Need to get several bids on the project if possible. At least a couple. The Town should be able to get volunteer help for the project. Have to spend the money from the grant soon. Have around $21,000 to spend right now. Traci wondered if they came up with the money for the cement, could the Town do about $14,000 to cover the poles? The Mayor thought the Town could do $10,000. Decided to get the flag poles with the money from the grant. Maria had Jared read the list of businesses or individuals that have contributed to the $21,000 in donations. Still need to come up with about $90,000. The Mayor will advertise for bids, in the paper, for the cement. F. Discuss Updates to Title V: Public Works (Previously VIII) Section of the Town Code with Utilities. Dave presented updated information on this. It hasn't changed a lot from the one that Dave presented at the February Town Board Meeting. He had presented a new Title 5 last month and hasn't changed it much but he felt he needed to update each section so he was doing sections one through four of Title 5 tonight. He went through this at this time. As he went through each section, he asked for input or changes from the Council Members. Dave recommended that when the entire Title is done, it goes to the Town Attorney. The Council Members had several suggestions as to changes to the wording or questions on the sections. In order to prepare to look at the water sections next month, Dave understood the Town needs to develop a new back-flow prevention resolution. The Mayor will ask Ben Nielson, Oak City Water Master, to prepare this. G. Public Comment. There was no public comment. H. Monthly Financial Report. The Financial report was Read and Approved by Board Action. The Mayor will get a hold of the delinquents that are going to be terminated if not paid. I. Departmental Reports. Jared Rawlinson. Jared needs to check on the fuel. Is it okay to top off all of the tanks at the beginning of the Summer? The Council was okay with that. Will try to get ethanol free or diesel. As far as the section of road by Jon Finlinson's, should it be bid now or wait? Will look at this and decide. Tom felt might be best to wait as don't want to put in the road and then have to tear it up to put in the water line. Depends on where the water lines will go. Could put a water pipe in under the road before the water line is actually put in. Will check where the water line will go and decide how to do this. Copeland Anderson. Not in attendance had no report. Dave Steele. Drafted a letter to Governor Cox about Senate Bill 161 and how it might affect the Town. Submitted a petition to Rocky Mountain Power to provide power, outside of town boundaries, for Rob Kelsey. They have approved the Petition. The Mayor and Karen signed the Agreement. Dixie Power connected Jeff Tiechert's power. On the 6th, got a call from Ben Nielson, Oak City Water Master, about what to do about the triplex cable on the Towns water tower which were blowing around with the wind. Dave went up with a hot stick and fixed the wires. Delivered the paperwork to Marion Ray Anderson for his power line extension agreement. Attended UAMPS meetings all week long including a preliminary meeting to prepare for the UAMPS presentation tonight and other board meetings. Planning to attend a UAMPS Municipal Tool Kit Workshop in St. George. The entire Council is invited to this. Tom Nielson. Went to a Rural Water Conference a couple of weeks ago. They had a source protection class he attended. Found that Source Protection is a pretty serious deal. Needs to be followed. In the Spring of 2029, the Town will need to review it Source Protection Plan. If the Town puts in a new well, will need to get a new source protection plan on it. Any property owners within the source protection zone would need to be notified and it will affect the property usage of any such property owners. Went to a finance class and found that the Town, for the most part, can't apply for grants because of the Town's Modified Adjusted Gross Income (MAGI) calculation. Due to the Town's MAGI, they said the Town should be charging about $62.00 a month for water. There are several other things Tom learned at the Conference. Fixed two leaks, one at J B Lovell's and one at Lincoln Finlinson's. Have another leak at the Tank outside the valve building. Ben is going to check to see if can get a gasket to fix the pipe. Checked on the drain line going into the wash across from Tom's pond. Sometimes it is a big leak and sometimes nothing. Still looking at this. Going to be working on some cement boxes for the valves up at the water tanks. Checked with Rhodes and they are going to come look at the Town's old Well next week. They will pull the Well and put a camera down there to see what is going on there. J. Miscellaneous. Shim Callister. Resubmitted the ECWAG Well grant application on Friday. The County Planning and Zoning Commission met again to discuss the Barry Anderson property located near the Oak City Town Well. They voted to recommend, to the County Commission, that the Barry Anderson property be granted a zone change. The Mayor will make sure the County knows all the Town's concerns associated with the property. The County Planning and Zoning felt the Health Department would need to address their concerns also. Shim asked Ben to get another bid on the automation system at the tanks. The ARPRA money should be enough to cover the cost of this. At his work, Shim has been moved to a new area. This might make it so he won't be able to attend a few of the Council Meetings. Shim asked Dave if he would be mayor pro temp if he was not able to attend meetings. Dave will do so. Waiting for Greg Greathouse, the Town's attorney, to get back to the Council on the O J Finlinson development agreement. The Oak City Planning and Zoning Commission voted to recommend changing the zone to .4 acre lots and O J would have to put in a road. One thing Greg mentioned is that the Town might be able to work out an arrangement. Where O J's road takes out part of Lover's lane the Town could look at acquiring the road and deed it over to O J as a trade for the road he will be putting in. Tom stated his concern with the .4 acre lots in there is not enough room for extra leach lines. Really need to go to .5 acre in the future or larger. K. Adjournment. The Mayor adjourned the meeting at 11:27 p.m. Respectfully Submitted, __________________________________ Karen K Lovell, Oak City Town Clerk Approved by: ____________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

April 20, 2024 01:51 PM

Notice Last Edited On

April 20, 2024 01:51 PM

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