NOTICE OF REQUEST FOR PROPOSALS: Building Inspector Services
Notice Subject(s)
Building Codes
, Business
Notice Type(s)
Notice
Event Start Date & Time
April 17, 2024 09:00 AM
Event End Date & Time
May 1, 2024 03:00 PM
Description/Agenda
REQUEST FOR PROPOSAL
FOR
BUILDING INSPECTOR
Issued April 17, 2024
REQUEST FOR PROPOSAL
Notice is hereby given that Town of Apple Valley (Town) is seeking proposals from firms and individuals qualified to provide contract professional services for Building Inspector services.
This Request for Proposal will assist the Town in selecting an experienced Building Inspector.
This RFP is part of a competitive procurement process that helps to serve the best interests of the Town and its citizens. It also provides each Respondent with a fair opportunity for its services to be considered. Throughout the remainder of this document said Respondent will be referred to as 'Inspector'.
All proposals must be submitted in a sealed envelope marked 'Building Inspector Proposal' and submitted to:
Jenna Vizcardo, Town Clerk
Town of Apple Valley
1777 N. Meadowlark Dr
Apple Valley, UT 84737
Questions or requests for clarification may be directed to the Mayor, Michael Farrar, email mayor@applevalleyut.gov.
SCOPE OF SERVICE
The Inspector will:
- Report to the Mayor.
- Provide liability insurance as an additional insured up to the amounts required by the Town's insurance.
- Provide all building inspection services for buildings within the jurisdiction of the Town, including but not limited to:
1. Review building plans and conduct all necessary and required building, electrical, plumbing, and HVAC inspections on residential and commercial construction within the Town. These include footings, foundations, basement floors, site erosion control and final occupancies.
2. Maintain all required certifications in the disciplines of residential and commercial construction, plumbing, electrical, energy conservation and heating, ventilating, and air conditioning.
3. Conduct all necessary inspections on permitted activities such as, but not limited to, decks, swimming pools, accessory buildings, solar, and residential and commercial alterations, and additions.
4. Provide Inspection Reports to the Town for all inspections within one (1) week of inspection completion (unless otherwise agreed upon).
5. Assist Town staff with inquiries.
6. Assist with the investigation of complaints related to the State building code and Town Ordinances, including but not limited to inspections for occupancy permits, structural property maintenance violations, etc.
7. Calculation of fees.
8. Issuance of building permits.
9. Issuance of Certificates of Occupancy upon completion of projects.
10. Schedule inspections as needed.
11. Perform all other services of a building inspector as needed.
12. Log into and effectively use the Town's building permit website-based program.
13. Attend Planning Commission and Town Council meetings as required.
Note: Items 7-10 may be done by the Town. But the fee schedule should reflect two schedules indicating services with and without the line items.
- Submit a quarterly invoice for services performed by the 15th of the following month after the quarter ends.
- Work on an as-needed basis.
REQUIRED QUALIFICATIONS
5 Years' Experience as a Building Inspector
ICC Certified Building Official
ICC Certified Residential Building Inspector
ICC Certified Commercial Building Inspector
State of Utah Certified Combination Building Inspector
Other related experiences taken into consideration.
PROPOSAL FORMAT
All proposals shall include an original and four (4) copies. Proposals must be organized to comply with and include the following:
1. Letter of Transmittal. The letter of transmittal should include an introduction of the Inspector as well as the name, address, telephone number, and email address of the contact person and other representatives dealing with the RFP.
2. Executive Summary. An executive summary shall briefly describe the Inspector's approach to the proposal, clearly outline any options or alternatives, and indicate if the Inspector cannot meet any major requirements. The summary must also highlight the major features of the proposal and identify any pertinent supporting information.
3. Statement of Qualifications. This section should provide information regarding the Inspector's qualifications and experience. It should include references of similar contracts or work experience that is relevant to this RFP; and appropriate references, including addresses and phone numbers of individuals, groups, or organizations with which the Inspector has worked during the past.
4. Additional Information. Any information deemed pertinent to the RFP, but not outlined in the RFP, may be included in this section.
5. Billing Methodology. Provide a methodology for how the Inspector will bill the Town for its services.
6. Protected Information. As a government entity, the Town is subject to the Government Records Access and Management Act, Title 63G, Chapter 2 of the Utah Code ('GRAMA') and cannot guarantee that information provided in a proposal will not be subject to disclosure under GRAMA.
PROPOSAL INSTRUCTIONS
1. The timeline of the proposal process is as follows:
Distribution: The RFP will be distributed on April 17, 2024.
Submissions Due Date: Proposals must be delivered to the Town Clerk no later than 3:00 p.m., May 1, 2024, at Town Hall 1777 N. Meadowlark Dr, Apple Valley, UT 84737.
Proposal Opening: Town Council will open and review all proposals at the regular meeting on May 22, 2024 at 6:00 p.m.
Award of Contract: It is anticipated the award will be given at the Town meeting on May 22, 2024. However, the Town Council reserves the right to award within two (2) weeks or at the next regular meeting of opening proposals, whichever is later. Written notification by letter or email regarding the outcome of the award will be sent after the award is announced. Every effort will be made to administer the proposal process in accordance with the terms and dates discussed in this RFP. However, the Town reserves the right to modify the proposal process and dates as deemed necessary.
2. Standard Procurement Process
Right to Reject Proposals and Negotiate Contract Terms: The contract may be awarded to the most responsible individual whose proposal will be, on an overall basis, the most advantageous to the Town. Qualifications, experience, performance, and cost factors will be considered as elements of a responsible proposal at the sole discretion of the Town. Cost alone shall not be the determining factor. The Town's decision shall be final and not subject to recourse by any firm, person, or corporation. The Town reserves the right to reject all proposals and/or waive non-substantive deficiencies. No contract shall be in effect until the Town executes a signed contract agreement.
The Town reserves the right to eliminate any individual service contained in the proposal, if the fees for providing the service are excessive, or if the service proposed can be performed in an alternative manner, or if the Inspector is not considered responsible.
Inspectors are required to separately list their exceptions to the RFP specifications or exceptions will otherwise be invalid.
Unauthorized changes to the specifications or terms may not be made. Otherwise, the response will be considered invalid.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the Town at 435-877-1190 at least three business days in advance.
Notice of Electronic or Telephone Participation
In accordance with state statute, one or more council members may be connected via speakerphone.