General Information

Government Type

Charter School

Entity

Mountain View Montessori

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

Board Meeting

Notice Subject(s)

Charter Schools

Notice Type(s)

Meeting

Event Start Date & Time

April 11, 2024 05:35 PM

Event End Date & Time

April 11, 2024 06:52 PM

Description/Agenda

Board of Directors Meeting Minutes April. 11, 2024 1160 N. 645 West, Washington, Utah 5:30PM - Board Meeting Google Meet link: https://meet.google.com/tqw-ahso-trd Agenda Item Presenter Questions to answer Time Board Meeting Call to Order Chair Connolly Board Members in Attendance: Linsey Connolly (Chair) | RaLynne Parry (Secretary) | Marisa Granado |Jamee Adams | Elizabeth Chesley (arrived at 5:38pm) Rachel Edwards (arrived via google meet at 5:45pm) Others in Attendance: Heather King, Sarah Chlarson, Nate Adams, Chiara Beozzo, Katy Carter, Abbie Isaac, Jeneal Christian, Mariah Heaton, Chelsea Bergerson, Elena Hooper Reading of School Vision and Mission Statement by Marisa Granado 5:35PM Approve Minutes from Previous Meetings Chair Connolly Motion: RaLynne Parry motions to accept the amended February Board Meeting Minutes as noted in email received by the Board. Jamee Adams seconds. Ayes: Linsey Connolly, Jamee Adams, Elizabeth Chesley, Marisa Granado, RaLynne Parry Nays: None Abstains: None The motion is passed Motion: Elizabeth Chesley motions to approve the Minutes from March 7, 2024. Jamee Adams seconds. Ayes: Linsey Connolly, Jamee Adams, Elizabeth Chesley, Marisa Granado, RaLynne Parry Nays: None Abstains: None The motion is passed Motion: Elizabeth Chesley motions to approve the Minutes from April 3, 2024. Jamee Adams seconds. Ayes: Linsey Connolly, Jamee Adams, Elizabeth Chesley, Marisa Granado, RaLynne Parry Nays: None Abstains: None The motion is passed Public Comment Chair Connolly No public comment Adjournment set for 7:30PM Administrative Report Director Bergeron Director's Report April 2024 Academics - MOY assessments completed and Data shared with the Board EOY Acadiance will begin next week and RISE testing will begin the last week in April. LETRS training- Completed School report card scores from RISE can be found here. 3rd - 7th grade CKLA would be my recommendation for ELA curriculum because there are many free downloadable resources and the budget is trending to be in a deficit next year. WIDA testing is completed and shipped. Compliance/Culture - Cactus updated All grants and reporting is up-to-date School Land Trust Assurances completed and final plan approved Staffing/Operations Right now the budget for next year is looking like it will be in a deficit. If I were staying as the Director I would make cuts to fit the budget; it is not best practice to operate with a negative bottom line in our working budget. Final budget needs to be approved by the Board by the end of June. Board will need to look over the budget and adjust as needed before June. Nate suggests developing a plan A, B, C based on variable enrollment options. Contracts will be written and signed in May (before teachers leave for summer break) for all returning/new staff for the 24-25 SY. The plan is to separate the grades into individual grade levels. Without opening the savings(ERC), we do not have the funds to recruit or hire credentialed Montessori trained teachers. The charter will be adhered to by having a Multi-age Montessori specials class. (This is acceptable to USCB) Financial Training & Report Nate Adams Budget based on 232 students for this year. A couple of bright spots are 1) we have cash in an investment fund that is performing well. Interest rates are up. Those projections are updated in the budget worksheet. 2. Lunch program is performing well. State revenues have been received, 70-80% of Fed funds have been received. Fed has increased the rate of reimbursement since January.Participation is up. 3. Expenses: compensations are right on track and updated. 4.There is a need to spend down the lunch income funds. Those monies must be spent on lunch program expenses and improvements. 5. State forecasts for next year's budget will be received next week and Nate will adjust those accordingly. Discussion / Action Items Chair Connolly Hiring Committee Update: By Elizabeth Chesley - An offer has been made to Kelsey Bailey. She has indicated interest, but needs to figure out some logistics on her end. There is a deadline of April 16, 2024 for her to accept/decline. Elizabeth has talked to Shannon Greer - Shannon had a great suggestion to hold a meeting with the new director and invite all students and parents (even past students, possibly) to attend and meet the new director and hear the new vision for the school next year. Also discussed having an introduction of the new director at the Montessori Festival on May 18, 2024. This can greatly encourage an increase in enrollment. Policy Committee Update : Jamee Adams and Marisa Granado. Jamee Adams reports there are binders containing the original Mountain View Montessori Charter documents and the Board Policy Manual. Point of clarification : Jamee would like to have access to the website to facilitate changes within school and board policy and updating the website. Ivan Amargo runs website and can be consulted to add Jamee to have access to the website. There is a need to establish a system that flows and carries forward within the Board as Board members fluctuate. Jamee asks Linsey to add to the Board Meeting agenda an Action Item to add to or amend Policies every month. The binders should be in every meeting to be referenced to as policy issues arise. Linsey clarifies that Exhibit A needs to be included with the Charter documents and that Exhibit A supercedes the original charter documents if there is a discrepancy between charter and exhibit A. Marisa suggests a calendar of training for Board Members. Suggests having a revolving system of training on and changing/updating policy monthly to create a system of regular discussion/training/updating. Board Member Recruitment - have Heather send out a school wide email to all students/parents. Ivan will update the Board Application. RaLynne will make up a flyer and get it to Heather ASAP. Also get the flyer posted to school social media sites (Heather and Ivan can post). If Board could provide a flyer/letter to the faculty/staff, they will personally distribute to involved/recommended Parents to join the Board. Legislative Update - Meeting will be held on April 24 at George Washington Academy - Marisa, Jamee, Elizabeth, Linsey and RaLynne will be attending. Training Update - Marisa and Linsey attended a training by UAPCS called Maximizing Impact: Harnessing the power of committees for school board effectiveness. Linsey has dates of statewide trainings that she will forward to all Board Members to encourage all Board members to attend as many as possible. *Action Items: Elizabeth will create a letter of introduction to the parents of MVM to introduce the new director to the school - create an opportunity for parents and students to meet the new director, possibly at the Festival on May 18. Linsey add an Action Item each month moving forward for the Policy Cmte to add to or amend policy. Policy Cmte create a systematic schedule for training on Policy Linsey will forward last years Board Recruitment flyer to RaLynne RaLynne will make up a flyer regarding Board Member Recruitment to be distributed by Heather to all parents ASAP and also to be posted on any social media resources to get the word out to the community that there is a need for Board Members. A detailed flyer/writeup of Board Member responsibilities could also be given to faculty/staff for distribution to parents they think would be a good fit. RaLynne plan to post on public notice website on April 23 for April 24 legislative training. Linsey will forward all State-wide training dates to Board members so we can plan to attend future trainings. Adjournment Chair Connolly Motion: Marisa Granado motions to adjourn the meeting. Elizabeth Chesley seconds. Ayes: Linsey Connolly, Jamee Adams, Elizabeth Chesley, Marisa Granado, RaLynne Parry, Rachel Edwards Nays: None Abstains: The motion is passed. The meeting is adjourned. 6:52PM Next Meeting May 9, 2024 5:30pm

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Notice of Electronic or Telephone Participation

Google Meet link: https://meet.google.com/tqw-ahso-trd

Meeting Information

Meeting Location

1160 N. 645 W.
Washington, UT 84780
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Contact Name

Nancy Glover

Contact Email

nancy.glover@mvmutah.org

Contact Phone

(435)000-0000

Notice Posting Details

Notice Posted On

April 15, 2024 10:03 PM

Notice Last Edited On

April 15, 2024 10:03 PM

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