The Ranches Academy
School Board Meeting Minutes
Date
4/08/24
Attendees
Stephanie Colson, Amanda Cox, Haydn Stender, Reed Ryan, Josh Marsh, Michelle Bennett, Preston Griffin, Rachel Dabel, David Robins, Carina Moss
Guests
Shyler Bischof, Chris Zegarra
Start time
6:41 PM
End time
09:00 PM
Location
The Ranches Academy
Agenda Topic
Discussion
Motions/Actions
Roll Call & Pledge of Allegiance
Agenda and Previous Meeting Minutes
The Board approved the Agenda for 4/08/2024 and the minutes from 02/29/2024.
MOTION: A motion by Rachel Dabel and a second by Michelle Bennett to approve the agenda with our Sonatix item to be moved up and previous meeting minutes. The motion passed unanimously.
FOR:
Reed Ryan
Josh Marsh
Michelle Bennett
Preston Griffin
Rachel Dabel
David Robins
Carina Moss
AGAINST:
None
ABSENT:
Kedrick Morris
Public Comment
None
Sonatix Update
The Sonatix team updated The Board with Actions in Brief, Deliverables, and Upcoming Roadmap.
Sonatix suggested having more regular parent meetings as it was well received.
The Board asked that we consider programs or support for the students over the summer. Sonatix will come back with ideas of what we could do over the summer.
The Board asked that we see the proposal for next year a little bit earlier this year to give us time to run through the process.
Review Budget
Haydn Stender reviewed the budget with The Board.
Finance Committee Report
The information presented in the budget review consisted of what the committee met about this month. There are no additional items to report from the committee.
Review Financial Policy
Stephanie Colson will take a look at the document with Haydn and present it back to The Board during the next meeting.
ACTION: Preston will add this item to the agenda for the next board meeting.
Report SLT Prior Year Implementation
Stephanie Colson gave an overview of what the SLT is and why it is important to our school. She also reported on how our school used the funds.
Review Stakeholder Survey Results
The Board reviewed the survey that parents completed earlier in the school year. There was a theme about the condition of the school and needing some updates. There were no alarming results or areas of concern.
Review Salary Schedule, Benefits, and 401k
There are still some unknowns with state increases this year and Stephanie Colson and Amanda Cox are working on a salary schedule.
Renewals came in higher for insurance and are looking at ways to handle the increased insurance expense. They will be meeting with Haydn tomorrow to discuss this.
Review Emergency Preparedness and Electronic Use Policies
The Board reviewed the Emergency Preparedness and Electronic Use Policies.
ACTION: The Directors will put together a process for the Student/Parent Reunification process. The Board will revisit in August.
Review Truancy and Attendance Data
Beginning May 1st truancy data will be enforced. It was never enforceable since COVID but that will change in May. There are only a few students that have chronic attendance issues (over 50%).
Lottery Statistics Update
The Board reviewed the number of applicants that the school had for each school grade level.
Fraud Risk Assessment
The Board reviewed the Fraud Risk Assessment
Motion to Enter Into Closed Session for the Purchase, Exchange, or Lease of Property; Pending or Reasonably Imminent Litigation; the Character, Professional Competence, or the Physical or Mental Health of an Individual; or the Deployment of Security or Security Personnel, Devices, or Systems
New Business
Reed Ryan informed The Board of his resignation as he has served on the board for 6 years.
Next Meeting: 04/20/2024 at 6:30PM
ACTION: Preston Griffin will add an agenda item to appoint new board governance.
Adjourn
Meeting was adjourned at 09:00 PM
MOTION: A motion by Rachel Daybel and a second by Josh Marsh to adjourn. The motion passed unanimously.
FOR:
Reed Ryan
Josh Marsh
Michelle Bennett
Preston Griffin
Rachel Dabel
David Robins
Carina Moss
AGAINST:
None
ABSENT:
Kedrick Morris
Notice of Special Accommodations (ADA)
NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kammi Pyles at 801-400-3932.