General Information

Government Type

Municipality

Entity

Laketown

Public Body

Town Council

Notice Information

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Notice Title

Town Council Meeting Approved Minutes March 06, 24

Notice Subject(s)

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

March 6, 2024 07:01 PM

Event End Date & Time

March 6, 2024 11:00 PM

Description/Agenda

Laketown Town Council Meeting Minutes March 06, 2024 Laketown City Office 10 North 200 East Laketown, Utah Mayor Burdette Weston welcomed those present and called the meeting to order at 6:05pm on Wednesday, March 06, 2024. Those present are as follows: Mayor Burdette Weston, Council Members Thad Willis, Brandon Willis, Kris Hodges, Delora Wight and Clerk Alice Jackson. Those present in the room: Planning and Zoning Chairman, Duane Robinson. Jordan Gomez with the activity committee arrived at 7:01pm. She left at 8:00pm OPENING CEREMONY: Kris conducted the opening ceremony and Delora led the pledge of allegiance. ACTION: Mayor called for the agenda to be approved. Motion made by Thad seconded by Brandon. The motion carried unanimously. ACTION: Meeting Minutes: Mayor asked for a motion to approve Town Council Meeting Minutes from February 7th, 2024. The motion was made by Kris and seconded by Delora. The motion carried unanimously. Per Brandon, RE: Safe Harbor: We need to have the engineer review. One issue outstanding is the roadway. Communications have gone back and forth between UDOT and Safe Harbor. Mayor and Brandon had a phone call with UDOT. This was sent to Safe Habor. Kris asked if they have reverted to 'original plan'. The current plans are close to the original, but not identical. MAYOR OPENED THE MEETING FOR QUESTIONS AND COMMENTS: None ITEMS OF BUSINESS: - Oldham Farms-Gary McKee was not ready to present the necessary information to the council. - Conditional Use Ordinance w/Application Adoption: ACTION: Mayor asked for a motion to adopt the ordinance on conditional use as written affirming that it was adopted. Motion made by Brandon seconded by Delora. Motion carried unanimously. - Laketown's Consolidate Fee Schedule Ordinance Adoption: Mayor asked if there are any problems with this document. o Kris brought up that some decisions are left up to the town clerk. She is not sure where that verbiage is. o Page 13 Delora has a question regarding Section 14 RE: failure to pay water bill results in water shut off, Delora wonders if this should stay as is. Per mayor stated that if the resident is called and arrangements made to pay, we work with them. The decision was made to not change current verbiage. o In section 15 Section D RE: activation of water issue was discussed. No changes were made to this section. o Transient Business license discussion took place regarding the length of time this license lasts. Members of the board asked that '10 consecutive days' be added to the text. Discussion was held regarding the Exhibit. Increasing specific fees will be discussed at our next meeting. ACTION: Thad made the motion to approve the Consolidted Fee Schedule with the Exhibit attached. Kris seconded. The motion carried unanimously. - Discussed Thad's replacement and the state statute for this process(20A-1-510). Per the mayor, Thad's replacement should be a 2 year seat then we are back on schedule for the next election. - Conex Containers: Draft Ordinance will be sent to Kendall. *Alice to work with Kendall to put in draft form for next meeting. - Express Bill Pay: Council determined not to do this. - Bear Lake Valley Chamber of Commerce: Kris is the council's representative. - Dogs in Laketown: Many council members are receiving calls from the community. When someone has a complaint, the Sherrif should be called, and they will give them a citation. This is our only way to solve this issue. - Early Settlers Monument: MJ Willis Trust will pay for this. Discussion was held on where this should be placed. - Camp Trailers: People are living in these that are in violation of our city ordinance. * Action Item. Alice should This place this on the next agenda - Brandon's Newly Purchased Property in Laketown: He has purchased new lots west of the rodeo arena. One of them, the east one, had a house on it and it burned down. The water meter is on the East property. The West property would have to pay all the town fees. The question is what fees are the East property subject to? Brandon suggests we edit our water impact fees. Any house that burns down, rebuilds it already had the water meter there, all fees were paid. $500 for water reconnection should be paid. Duane states that this needs to be done by the book. Delora suggests that the road maintenance fee should be paid too. The water meter is the determining factor. *Action Item Mayor suggests that P&Z research this and make a suggestion. Action Items From Previous Meeting: - Delora to call the county regarding getting a calling tree. Simm reported that Laketown is already on a calling tree. Garden City uses this a lot to communicate to the residents. Kathy Hislop would be willing to help us put this in place *Action Item-Delora to continue to work on this. - Cross Contamination Ordinance & Policy Jeff and Delora to check the state requirements and come back to the council. Delora sent to the council members for their review. The state requires the ordinance, we don't need the policy. The last paragraph may need some revision regarding the penalties. Brandon noted that 'water purveyor' is a different title than in our other ordinances * Action Item-Delora to work on this. - Alice to put a letter in all the homes in Last Chance that they need a pressure reducing valve. *Action Item-Brandon to draft this letter for Alice - Regarding the recent water violation letter and subsequent requirements, the mayor suggests the required letter go out in March bill. Delora to draft the letter to be sent in the spring to the residents. Notice must also be sent to the drinking water district. - Mayor to take pictures of the tank and send to take points off. *Action Item-Mayor - Alice to work with Jones and DeMille to rebid the codes we want updated. Per Alice, P&Z and the council have not yet responded to her email. - Duane to send Alice a list of the Codes that they would like updated. Duane reports that the commission is still working on this. - Mayor to speak to Scott Archibald about cost of a water share. Not done - Brandon-Justin to write a new ordinance and report back on writing a letter RE: a 5 year plan on presold water shares. Not done - Kris & Alice to contact IT contacts to see what we could do to digitize rodeo tickets. *Action Item Alice will contact Eventbrite and make an appointment - Thad to speak to Simm (TRT ) and Eric about bleachers: We can do the middle section and will increase our capacity. Eric is ready to order. Light polls will need to be moved. The wooden seats need to be unbolted. Thad is suggesting that We have a 'party' to help do this. Mayor agreed to have Eric order the supplies. Rocky mountain power will come and move the power lines. - Open the budget at the next meeting. There are several ledgers that need to be addressed.* Action Item-Alice and mayor to review prior to the next meeting. - Road Side Caf : Action Item-Mayor will try to call the owner. Jordan Gomez-Activity Committee Update - The Easter party is March 30th at Walmsley indoor arena 12 noon. - Summer concert-Gates open at 5pm. The concert will start @ 6:00 on June 22, 2024. Food is figured out. Ticket prices family up to 5 $40.00. $10.00 per ticket. No refunds. GC donated a portable stage. - Meeting with chamber of commerce for sponsors. Gold $500, Silver $250. She's asking if she can use banners from the rodeo. Sponsors should pay the town of Laketown for sponsorship and it should be deposited into the Activity Event Budget. Projection of attendees is about 1,000. Jordan will send Alice the jPEG and she will place on the website. COUNCIL BUSINESS: Planning & Zoning Commission- Chairman Duane Robinson Meeting was held last week; public hearing was held on the Conex ordinance. He recommends the council approves as written. *Alice needs to put into CivicLinq. Brandon suggests that once this is adopted there is communication to the community along with the conditional use ordinance. P&Z need to do more work on the 1,000 square feet for a permanent building. They think the 1,000 square feet does not apply to commercial. An Issue coming our way is that the Craig Price property wants to build onto current home using current property line that is not correct. Wants to build on the line that is there now. P&Z does not have an issue with this. The potential plan that will include a straight wall. Once snow melts, they can find his markers. Jared Bradshaw wants to restart his building process again. He asked if he must bring a water share. Mayor indicated that this will be discussed at a later time. His meter was discussed, and Duane indicated that his property line goes right down the middle of the road. Duane will recommend that this home is set back from the road at least 30 feet to keep him away from the dust. He will be coming back to planning and zoning next month. New member of P&Z- Their wish is that Ruby stay on for several months. Delora wanted to discuss the Conex ordinance and asked if P&Z is OK with these being temporary. Duane stated that they can only have for a maximum for one year. Brandon read from rough draft of ordinance. Delora asked if the use was for construction only. OK to use while doing remodeling-see ordinance. Duane asks that when the adoption of the Conex use the word 'modified'. Water Updates - Delora Wight Jeff attended the water conference. Meter heads need lids and sensors might get run over. There are sensors on the market to provide notice when there is a leak. Roads & Streets Updates - Brandon Willis Chipping the roads was discussed. State requirements for bidding was discussed. *Action Item-advertisement out for April meeting. Need a road map from UDOT. It needs to be updated. Park & Recreation Updates - Thad No updates. Rodeo & Arena Updates - Thad & Kris Kris said things are moving along. * Action Item-Alice needs to get the sponsor letters out and it needs to include dates that their money is received. MAYOR REPORTS: Bear Lake Regional Commission Report- Mayor did not attend. UPDATES FROM CLERK'S OFFICE New Policies: * Alice to bring to next meeting so they can be signed Brag Association-pay Logan Extermination-pay Clerk's Time Away was discussed BUDGET REVIEW Mayor suggested that the council take the provided budgets home for review and bring comments back for the next meeting. APPROVAL OF BILLS EXECUTIVE SESSION Mayor asked for a motion to go into a closed session to discuss land purchase issues. ACTION: Brandon made the motion, Delora seconded. Motion carried unanimously. This portion of the meeting ended at 9:40pm then we went into executive session. Back into regular session at 10:07 pm. Roll Call: Mayor Burdette Weston, Council Members Thad Willis, Brandon Willis, Kris Hodges, Delora Wight and Clerk Alice Jackson. Those present in the room: Planning and Zoning Chairman, Duane Robinson and Richard Droesbeke. Richard joined regarding planning the park. He has reviewed the park management plan. There is a well there that produces artesian water. In this plan it talks about turning this system over to a local jurisdiction. Laketown does not have a second source of water. Conducting a pump test was discussed. Mayor noted that we can't make a decision until we know what the flow is. Discussion was held regarding Where does Laketown hook up to this system and the possibility that it may be through private property. The purpose of Richard's attendance tonight to ask if the town is interested and if so, he will take it back to the Parks division and we can have more discussion on the pump test. The board requested a flow test and the history of the power bill to run the pump and maintenance on the well. 125,000 gallons is the size of the tank. If Laketown annexed in the park what would our responsibilities be? We would need to do some research and what our liability would be. We need to know what the quality standard are for the well water. Richard noted that there is a small chlorinator that is part of the system and that the well is about 40 years old. Brandon asks if they can calculate the tax income, TRT monies and give us some leverage. Richard will discuss with his superiors and come back to the council with more information. Richard left at 10:44pm. The discussion continued. Approve the Bills: Motion to approve the bills was made by Thad. Kris seconded the motion passed unanimously. Next meeting will be a work meeting on March 18th at 2pm. ADJOURN Kris made a motion to adjourn. Delora seconded. The motion passed unanimousl

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the town clerk three days before the meeting, so arrangements can be made.

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

10 North 200 East
P.O. Box 118
Laketown, UT 84038
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Contact Name

Amber Droesbeke

Contact Email

clerk@laketownutah.com

Contact Phone

(435)946-9000

Notice Posting Details

Notice Posted On

April 09, 2024 09:55 AM

Notice Last Edited On

April 09, 2024 09:55 AM

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