General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

February 15, 2024 07:30 PM

Description/Agenda

Minutes of Regular Town Board Meeting Held February 15, 2024 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. in the Conference Room. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Tom Nielson Council Member Jared Rawlinson Council Member Copeland Anderson Town Clerk Karen K. Lovell OTHERS Maria Peterson Jake Nielson Traci Callister The following agenda items were considered: A. Invocation. The invocation was given by Jared. B. Adopt Agenda. Tom moved, seconded by Dave, to adopt the Agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Aye. C. Adopt Minutes of Town Board Special Meeting held December 6, 2023. Copeland moved, seconded by Jared, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Aye. D. Adopt Minutes of Town Board Regular Meeting held January 18, 2024. Dave moved, seconded by Tom, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Tom-Aye. Jared-Aye. Copeland-Aye. E. Update on Veterans Memorial. Maria passed out a picture of the proposed Memorial and explained the dimensions. She got a quote, from Ralph Christensen, of about $24,000 depending on the lighting and other issues. The Committee has some money but not enough to do any part of the project. They have about $14,000. Traci asked Tom if he had talked to Larry Dutson to see if they would give a discount on the concrete. Tom will talk to Larry. Right now, they need to spend $6,000, from a Grant received from the State Historic Preservation Office, by June. Materion donated some money, which is part of the $14,000. Can apply for the Grant again next year. Tom suggested spending the $6,000 on the flag poles. The Mayor stated that there could be some money in the Cemetery account that could be spent on the Memorial. The quote includes installing the flag poles but probably could get volunteers to put them in. The Council recommended getting at least one or two other quotes. Maria stated that the entire Project would be around $110,000. Jared will check on an American Legion Grant. Traci reported that there are a few more headstones to buy but getting about done. F. Discussion on Tiny Library-Michaela Dutson. Michaela was not in attendance so the Mayor reported on this. Americorps, which is subcontracted through Millard County School District, has set up small libraries throughout the County and Michaela would like to set one up in Oak City. Others have tried this before but it has never come to fruition. If she sets up the stand, how does the Town guarantee it will have appropriate books and the kiosk will be protected? The Mayor stated that she and her team would choose the books and keep track of the stand with Copeland being the contact person. Would have to decide where to put the building, preferably a highly visible area. Copeland will get with her and give her the go head and work out placement. G. Discuss Allowing a Conditional RV Use Within Town Limits During Times of High Construction Housing Needs in the Area-Jake Nielson. The Mayor reported that the Planning and Zoning commission was okay with the idea just had several issues they wanted in the Conditional Use Permit. The Mayor went over the list of items included in their proposal. The items will be included in the new Code if it is adopted. Jake felt that local people might want to rent an RV spot in town instead of having to go out to the Intermountain Power Plant (IPP) to rent one of their spots. Tom was concerned about opening up RV rental spots as there is the chance that could get some undesirables. How long would you want to let the parties rent? Basically, just while construction was happening, correct? Dave stated that the conditions would need to be ironclad as parties will push it as much as they can. The Mayor felt he would only be interested in making it available for construction workers. Right now, the IPP has plenty of lots to rent so don't really need construction lots. Dave read through several parts of the County's temporary RV Conditional Use Code. It is only allowed for workers during time of construction. Jared felt it wouldn't be fair to only allow a conditional use for construction projects like IPP. What about other smaller projects or individuals needing temporary places for other reasons? The Mayor was concerned about how to make sure these types of properties are not used for years and years. Could go with the County's language pretty much. Tom does not see this as an asset to the community and who would police it? Dave mentioned that as part of the process to develop the Town's General Plan, there was a survey taken of citizens and they basically did not want trailers throughout town. A Conditional Use would be going against that. Tom felt that if Conditional RV Uses were put in the Code, it would be hard to remove them. They would be very difficult to police also. Jared felt if it was decided to allow a conditional use for RVs, there needs to be a fee set of about $400 or so to make it worth the time and work that Town officials will spend enforcing compliance. Tom felt there really wasn't a need for an RV Conditional Use and it would be detrimental to the Town. He felt to abandon the issue. Copeland agreed. Tom moved, seconded by Copeland, to abandon the issue. Roll Call Vote: Mayor Callister-Aye. Copeland-Aye. Tom-Aye. Jared-Aye. Dave-Aye. Throughout the discussion, Jake had asked several questions about why the Council was concerned with allowing an RV conditional use. He thanked the Council for their input as it made it easier for him to understand their concerns. H. Discuss Fees for Conditional Use Permits. The Mayor wanted to look into this further before discussing. I. Discuss Progress on Updates to Title V: Public Works Section of the Town of Oak City Code with Utilities. Dave went through the Title as he has prepared it. He asked the Council to go through his proposal, comparing it to the old one, and then next month be go through the first section, Utilities. Could do Water the next month and then Power the next month. Then would need a public hearing. J. Discuss the Draft that Adds New Definitions of Habitable Accessory Structure and Manufactured Home in the Town Code and Replaces Current Definitions of Habitable Accessory Structure and Mobile Home in the Town Code. The Mayor talked to Jess Peterson, Six County Association, about this and they have just developed an Ordinance on this. Jess sent it to the Mayor who will email this to the Council Members. The Mayor went through the Ordinance quickly. The Planning and Zoning recommended just one unattached building per lot and needed parking area. K. Discuss the Site for New Culinary Well and the Status of the Emergency Community Water Assistance Grant Application (ECWAG). The Mayor, Ben, and Tom met with two representatives from the USDA along with Daniel Hawley of Jones and DeMille and they needed more documentation on the purchase of the property for the proposed well site. Therefore; they pulled the application for the Grant until this information is presented. The Mayor is getting the financial information needed. They think the Town has a pretty good chance of getting the Grant. Still could be a year away from getting in a well. Barry Anderson is meeting with the County trying to get his property rezoned that is near the Town's current Well. This might end up affecting the Town. The Mayor showed a map of the current well site and the new proposed well site. The Map also showed the Town's tank sites and its source protection zones. Trying to look at what can be done for the current property owners in the source protection zones for the current well. They are looking to try for a zone change to give them the opportunity to build on smaller lots. L. Public Comment. There was no public comment. M. Monthly Financial Report. The Financial report was Read and Approved by Board Action. The Mayor will call the four parties on the cut off list. N. Departmental Reports. Jared Rawlinson. Talked to someone about ideas to get buckled sidewalks repaired but he didn't have any viable solution. Maybe could cut the roots on a couple of trees that are buckling a couple of the sidewalks East of Ken Christensen's home. Copeland Anderson. Been looking at grant options. They can be complicated. Has the Town ever considered hiring a grant writer? Copeland will look at what other cities do. Tom Nielson. Put in a new water meter for the Roberts and fixed a water line. Trying to put in a radio system at the tanks that will meter the tanks and other types of information including chlorine. Could add aquifer recharge if that ever came into play. The company Tom is working with on this is in Fillmore. Ben Nielson, Oak City Water Master, is doing a great job of staying on top of everything. Tom and Ben will be attending a Rural Water meeting at the end of the month. Tom wondered if it would be wise for the Town to encourage citizens to invest in solar power by paying a small amount for the excess solar power they generate. Dave Steele. Went to the County Planning and Zoning meeting and attended a Utah Associated Municipal Power (UAMPS) Governing Board Workshop. UAMPS wants to meet with the Council next month on budgeting power costs and other issues. Rob Kelsey contacted Dave about power but his power request has to go through Rocky Mountain. On the 5th of March, there was an outage on a Rocky Mountain Power line at 9:58 a.m. Power was restored by 12:22 p.m. On the 6th, there were two short outages due to wet snow on Oak City Town's power lines between about 12:00-12:24 p.m. Later, Park Whiseant called Dave about 2:57 p.m. and said his power was out. Dixie Power came and replaced his fuse about 4:40 p.m. Right after they left, Carolann Christensen called Dave and reported her power was out about 4.49 p.m. Dixie Power came back and replaced her fuse about 5:10 p.m. There was another outage that day on a Rocky Mountain Power line from about 5:20 to 5:30 and one last one at 5:34 p.m. which was restored by 7:50 p.m. Entered into a forward market agreement with UAMPS on power. Will run from April of this year till March of next year. It tries to add stability to power costs. Curtis Jones owns some property and said he didn't think there was power there anymore. Dave checked into this and found Curtis had tripped a ground fault. Dixie Power came yesterday and fixed a line to Trevor Finlinson's shed. O. Miscellaneous. Shim Callister. Still working on O J Finlinson's request for a zone change. Will be discussing this at Planning and Zoning Meeting on Wednesday. P. Adjournment. The Mayor adjourned the meeting at 11:17 p.m. Respectfully Submitted, __________________________________ Karen K Lovell, Oak City Town Clerk Approved by: ____________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 West Center
Oak City, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

March 22, 2024 03:05 PM

Notice Last Edited On

March 22, 2024 03:05 PM

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