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February 2024 Travel Meeting Minutes

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General Information

Government Type
County
Entity
Emery County
Public Body
Emery County Travel Bureau

Notice Information

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Notice Title
February 2024 Travel Meeting Minutes
Notice Tags
Tourism
Notice Type(s)
Meeting
Event Start Date & Time
February 13, 2024 03:30 PM
Event End Date & Time
February 13, 2024 05:30 PM
Event Deadline Date & Time
02/13/24 06:00 PM
Description/Agenda
Meeting Minutes Emery County Travel Bureau February 13, 2024 3:30 PM Castle Dale, Utah Attendance: Danny VanWagoner, Amanda Leonard, Terri Bennett, AnnDee Mead, Belinda Peacock, Keven Jensen, Larry Johansen, Camie Bell, Lacy Hardman, Janet Smoak, Travis Bacon, Nathan Martinez. Excused: Brad Walker, Ren Hatt. Conducting and Welcome: Chairman Keven Jensen 1. Approval of Minutes: January 2024 Motion made to approve by Danny, seconded by Larry. Motion passed. 2. Discuss/Approve/Deny: Taste of Utah Road Tour. This was approved last year and never came about with the turnover of staff. The company will come and film promotional material for restaurants. We can have them come and record for 1 2, 1, or 2 days split between Green River and/or the rest of Emery County. Prices and details can found in the agenda packet attachments. Discussion on the product and air time. We'll have the material to use anyway we see fit, as well as being available to the restaurants. There will be multiple airings on KUTV throughout the year and the footage will also be shown in certain hotel/motel room channels. The amount of restaurants featured/filmed will be determined by how many days we're able to set aside. Discussion on how to select which restaurants will be featured/filmed first. This should be an excellent resource both for the restaurant owners and the targeted public. Motion made by Larry to plan for 2 full days of filming, seconded by Danny. Motion passed. 3. Discuss/Approve/Deny: Attending 2024 Trails Forum. The forum for this year is going to be the mountain west conference and will include other states. Looking for 4 people from the trails committee and travel bureau to go to the forum and stay in an Airbnb. Motion made by Danny to approve 2 people from each group to attend the conference. Seconded by Larry. Motion passed. 4. Discussion: RFP Marketing/Rebranding bids and special meeting. We have 5 companies interested in the rebranding job. The price range across the companies is large, and some companies haven't quite demonstrated that they can match our needs. We'd like to interview the three companies with the most reasonable bids that also have experience in tourism and are able to accomplish our goals. We will set up a meeting to interview these three companies with the travel board. Each company will have 10 min to present, and then 10 min to answer questions from the board. This meeting will take place on the 21 st from 3:30-5:30. Discussion comparing the companies and samples provided as well as how to navigate prices vs. quality. Discussion on the questions that will be asked. 5. Discuss Reports of the Following: a. Event Coordinator: The events calendars are updated for the year. There may be a small change in some fall events but they will be finalized soon. Discussion on 'tagging' on social media to reach a bigger audience. This year there will be between 40-50 events on the calendar, including golfing events. There are some new websites, nowplayingutah and mylocalutah that we should be able to add our events onto. Rings and Flyers have been designed and ordered for baseball tournaments. Battle Royal has been renamed to The Coal Country Clash, and we've added a gold and silver division so that the kids can play in a division that fits their level. The rings have our name and logo on them as well as some other Board Members: Ren Hatt, Maria Sykes, Travis Bacon, Larry Johansen, Terri Bennettt, Lacy Hardman, Brad Walker, Danny VanWagoner, Keven Jensen, David Sorenson. Staff/Partners: AnnDee Mead, Camie Bell, Belinda Peacock, Amanda Leonard, Robin Hunt, Janet Smoak. rings to be kept at the office to offer to youth that have done something to receive a souvenir/reward. Registration is open online for both baseball tournaments. The Bonnie and Clyde coyote hunting tournament is coming up on March 9 th , the first 50 registrants will receive a free hoody. Discussion on money being processed through events. We're trying to find solutions for the way money is handled during events, and we will be looking to create a partnership with Emery County Recreation to manage funds. This will create a separate checking account with immediate access, help boost PR for the rec, and there's no change in liability as insurance will still be carried over from the parks/location. The topic has been tabled for now on the Rec's end as there are still some kinks to work out, but it should be worked out soon. This should be a positive change for the future and mutually beneficial. The open RFQ for the position of event coordinator has now closed, Amanda was the only applicant so she's able to continue moving forward in her position for the next 5 years. The contract has been updated to better reflect her performance as well as some wording to address the financial adjustments mentioned above. For anyone who wants to attend the next Rec Board in support, they will be meeting March 11 at 6pm. The county fair planning is underway and looking for recommendations and thoughts to be considered. They are planning to incorporate more carnival-like rides, but they are still in the 'idea' part of planning and are open to ideas and suggestions. Discussion on repeating the fireworks from last year as well as the timing thereof and working with Castle Dale City. The planning meetings are public and volunteers are welcome. Also working on the BLM permit for The Swell Jamboree in April. Looking into bringing a two day corn hole tournament to the area as well as a WB, Motorcycle ride with fire station fundraisers. The Junior Entrepreneurs Academy schedule is up at emerycountychamber.com and registration is open. Discussion on sponsoring some jerseys/signage at Green River High School as their sports teams compete with teams from Colorado. This coming month in Green River there is an event almost every weekend in April to look forward to. b. Marketing: The billboards that we have been working on have been put up in Green River. The billboards are looking great, but upon discussion we've discovered that the sign for the museum is facing the wrong way. We'll need to get in touch with the company and figure out a solution. c. Museums: The JWP museum has been closed for a few weeks in which they were able to do some maintenance projects. The museum store has been modified in a way to make it a more functional accessory to the museum. Since reopening this year they are working on gathering more precise information on what is bringing visitors to the facility as well as where people are coming from. They were open for just one week in January and saw 57 visitors which is actually higher than last year. There is an event coming up March 9 th which will be a lecture, and a public event on the 11 th which is a closing event on the Glen Canyon exhibit with live music and storytelling. The Museum of the San Rafael had their January Pioneer Museum opening which went very well. Trying to implement a rotation system for the artifacts. During February kids can come in and do a scavenger hunt. Numbers are up a bit from last year and showing more local attendance. Board Members: Ren Hatt, Maria Sykes, Travis Bacon, Larry Johansen, Terri Bennettt, Lacy Hardman, Brad Walker, Danny VanWagoner, Keven Jensen, David Sorenson. Staff/Partners: AnnDee Mead, Camie Bell, Belinda Peacock, Amanda Leonard, Robin Hunt, Janet Smoak. d. State Parks: Green River state park golf course is open and picking up since it's the only course open at the time. Ray's Tavern Tournament on March 2 nd will be the first golf tournament coming up, as well as a disk golf tournament on April 27 th -28 th . They've got more carts so that they can get more people into the tournament. Discussion on monetary support from the county for the tournaments. Goblin Valley is expanding and requested a support letter for an outdoor recreation grant to aid with that effort. e. Trail's:The Forest Service is planning a new mountain bike trail system by Joe's Valley. The Trails Committee is excited for this development that will provide great mountain biking opportunities for the community. This is open for comment online and feedback is encouraged. Discussion on using this trail system for different events as well as the potential for a future Emery High Mountain Bike team. This is also a way to open up the possibility of multi-day trips for visitors which will encourage them to stay and boost spending in the area. The mini-x has been purchased, and we are currently working on a requisition for a trailer so that the trails committee can get out and start working on the trails. Please feel free to share the efforts and the work being done by the trails crews in response to any negativity or lack of information overheard about the work being done on Emery County trails. They are also putting together a working spreadsheet to keep track of any suggestions for work that needs done in the county. Anyone is welcome to contact AnnDee or Jim with requests or ideas for trail work and it will be added to the list to be considered. These can be emailed to travel@emery.utah.gov or passed along to AnnDee/Jim directly. Discussion on putting information out to the public from the Trails Committee and Travel Board to educate the public on what's being done and the benefits to the community. f. Grants: The trailer mentioned earlier is part of the same grant used for the mini x, the leased trucks aren't due till October but we're hoping to be able to close it out with a commitment to pay when due. We were able to close out the UOT grants other than one that isn't due till July and includes the upcoming rebranding costs. We'll be getting ready to apply for new UOT grants in July as well. Not planning on any OHV grants this year unless anyone has ideas or suggestions that would be applicable there. g. Financials: Discussion on state tax reports so far this year including collections for the county as well as individual towns, a comparison of past years to this year's numbers, and comparing month to month. As of this January we are just slightly below the numbers from last year at this time. h. Board Member Discussion/Questions: Adjourn - Thank you for coming! For more information about this and future Travel Board meetings please contact travel@emery.utah.gov Board Members: Ren Hatt, Maria Sykes, Travis Bacon, Larry Johansen, Terri Bennettt, Lacy Hardman, Brad Walker, Danny VanWagoner, Keven Jensen, David Sorenson. Staff/Partners: AnnDee Mead, Camie Bell, Belinda Peacock, Amanda Leonard, Robin Hunt, Janet Smoak.
Notice of Special Accommodations (ADA)
NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (435) 381-2600.
Notice of Electronic or Telephone Participation
Electronic participation is not currently available.

Meeting Information

Meeting Location
75 East Main Street
Castle Dale, Ut, UT 84513
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Contact Name
Tina Carter
Contact Email
travel@emery.utah.gov
Contact Phone
(435)381-2600

Notice Posting Details

Notice Posted On
March 15, 2024 11:18 AM
Notice Last Edited On
March 15, 2024 11:18 AM
Deadline Date
February 13, 2024 06:00 PM

Download Attachments

File Name Category Date Added
February Travel Minutes 2024.pdf Meeting Minutes 2024/03/15 11:16 AM


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