General Information

Government Type

Charter School

Entity

Mountain View Montessori

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

Board Meeting

Notice Subject(s)

Charter Schools

Notice Type(s)

Meeting

Event Start Date & Time

March 7, 2024 05:36 PM

Description/Agenda

Board of Directors Meeting Minutes Mar. 7, 2024 1160 N. 645 West, Washington, Utah 5:30PM - Board Meeting Google Meet link: https://meet.google.com/tqw-ahso-trd Agenda Item Presenter Questions to answer Time Board Meeting Call to Order Chair Connolly Board Members in Attendance: Linsey Connolly (Chair) | RaLynne Parry (Secretary) | Marisa Granado |Jamee Adams | Rachel Edwards (6:08 arrival)| Elizabeth Chesley (5:43 arrival) Others in Attendance: 15 faculty and staff members Reading of School Vision and Mission Statement by Marisa Granado 5:36PM Approve Minutes from Previous Meeting Chair Connolly Motion: RaLynne Parry motions to approve the minutes from the last meeting. Marisa Granado seconds. Ayes: Linsey Connolly, Jamee Adams, Marisa Granado, RaLynne Parry Nays: None Abstain: None Minutes are approved on 03/07/2024 5:38PM Public Comment Chair Connolly Jaclyn Pace: Question regarding proposal for Montessori Director position and that the faculty should not go directly to the Board with hiring plans. Linsey responds with clarification that The Board only has hiring purview over the Director position. Any other new staff positions created are under the purview of the Director. Ms. Pace responds with a request to make it a more collaborative process and asks if the Board can review and recommend to the Director. Jamee Adams responds with clarification that the biggest issue with this proposal is timing. The Board has to get the new Director hired and in place so the new Director can take action on creating new positions and the Board can consider budgetary restraints. As a Board we encourage creativity and new ideas being shared. We can work through these ideas under the proper chain of command. Mariah Heaton : concern about how information is being shared in Board Meetings and about public meetings.Expresses deep concern about faculty adn staff feeling safe to bring sensitive issues to the Board. Recommends amending February minutes to remove specific comments about what was discussed in the Closed Session meeting. No names being used. Suggestion to have Ivan remove February Minutes from the MVM website until they can be amended and removed. Board acknowledges mistake of adding names of people who were discussed in closed session to the public meeting minutes. Will look into correcting this in the proper way. Mrs. Brown expresses concern about the future here at MVM. looks like moving forward. The faculty and staff are worried about job security. Elizabeth Chesley comments on the desire of the Board and Hiring Committee to create an environment of openness and collaboration and respect for next year. We all need to trust and put positive energy into the process of hiring a new director. Nobody knows what it's going to be like next year, we just need to trust that we all have the same goal and good intentions. Mrs. Brown asks if it is policy to not have the Director sit in on the hiring committee and why Ms. Bergeron is not on the hiring committee. Linsey responds that due to Ms. Bergeron writing a letter of recommendation for one of the candidates disqualified her from being on the committee due to a conflict of interest. The candidate supported by Ms. Bergeron was subsequently removed from the candidate list and Ms. Bergeron could now participate in the hiring process moving forward. Heather King - asks if the candidate(s) will be flown in for further interviews funded by the school? Ms. King is concerned about the cut budget due to the low enrollment circumstances within the school. The Board will address this later in the meeting. Kasidi Havens: Question regarding Faculty/Staff and Board of Directors Collaboration & Direction of school plan for 2024/2025 school year document referenced in Jan Minutes. Is this an official document and now considered school policy? Linsey responds that it is not an official document, it is a collaborative brainstorm to create a framework from which we are working off to help us all stay focused until a new director is hired. Adjournment set for 8PM Administrative Report Director Bergeron Director's Report March 2024 Academics - MOY assessments completed and Data shared with the Board All K-3rd graders are being progress monitored based on Tier. Tier III - once a week, Tier II every other week, Tier I once a month Final LETRS training March 8th School report card scores from RISE can be found here. 3rd - 7th grade We are in the System of Support for our Acadiance EOY scores K- 3rd WIDA (English as a second language) testing is completed and shipped. RISE testing schedule is made and Teachers have been trained on Testing Ethics. Testing week will be the last week of April. Compliance/Culture - Cactus updated All grants and reporting is up-to-date School Land Trust Assurances will be completed after Board training Staffing/Operations I will need to wait until after the legislative session has concluded to make contracts. (Funding is based on enrollment and we are very low right now. This will determine how many full-time employees we can have on our fiscal budget) We are fully staffed for this SY 23-24 Contracts will be written and signed in May for all returning/new staff for the 24-25 SY. Financial Training & Report Nate Adams Nate was unable to attend the meeting tonight. Discussion / Action Items Chair Connolly Recruitment of new Director : Report from Elizabeth Chesley representing Hiring Committee. One great candidate is still in the que and awaiting a followup interview, possibly bringing him here. Elizabeth has run quick numbers on how much it would cost to bring him here for a second interview. Approx $400 hotel, $700 roundtrip flight. No decision has been made as to whether we will do this or not. Board wishes to discuss with Nate before making a decision. Hiring Committee has decided to repost position to acquire more applicants - job posting has been posted to SCSB, Utah Assoc of Public Charters and K12 Jobspot. Hiring committee is working with Chelsea Bergeron to get her involvement and input as much as possible moving forward. There are 2 new candidates recently submitted. Need to talk to Nate Adams about budgetary options for interviewing and final in person interviews. Spring School safety review : Heather King presents information regarding the Safety protocols and schedules in which they are implemented. States that the safety protocols are being implemented properly and according to State requirements. Cameras are up and functioning. Meeting with Gateway Academy: Meeting with Gateway Prep Academy Board complaints: Linsey displays and reads the complaint letters. Concern of not following Roberts Rules of Order, Linsey addresses that it is not required to use RRO, but that it is generally accepted. Our board is doing our best and will continue to learn and do better. Regarding complaint of Closed Session - we have followed protocol and will be clear but not to specific with details. Regarding complaint of interviewing Board candidates outside the bounds of compliance. Policy manual regarding Board Vacancies states that Board vacancies may be filled at any time to fill a vacancy. Regarding complaint of poor communication and insufficient transparency during hiring process of new Director - the Board maintains that professionalism and transparent communication is being adhered to during this process and will continue to improve in the future. Regarding complaint that the Board is new and untrained. The Board acknowledges the difficulty of this situation. The Board is working with the State Charter Board for as much training as possible, but this is a volunteer position and we refer to our resources often and will continue to learn and collaborate to do the best job possible under the circumstances.Regarding complaint that private conversations are happening between Board members and faculty, the Board is reminded that it is essential that no private conversations regarding school issues happen outside of Board meeting. Jamee Adams comments on Linsey's response to these issues as professional and non-defensive and it is appreciated to be able to address concerns professionally. Linsey responds that it is important to keep the doors open to discussion on concerns. School Land Trust Training: Linsey demonstrates to the Board how to find the training videos and requests that they be watched by tomorrow (March 8, 2024) and reported to her. She shows trust land training video. https://schools.utah.gov/schoollandtrust/training https://youtu.be/FHEZp6mQGw0?feature=shared Closed Session under Utah Code 52-4-205-1 - Rachel Edwards motions to move into closed session. Jamee Adams seconds. Roll call: Jamee Adams, aye, Marissa Granado, aye; Rachel Edwards, aye; Elizabeth Chesley, aye; RaLynne Parry, aye. Motion passes. We move into Closed Session at 6:35pm. Return to Open Meeting at 7:46pm. Action Item: Jamee Adams motions to vote to accept Dennis Sinisterra as a member of the Board of DIrectors. Elizabeth Chesley seconds. Vote:Maris Granado, nay; Jamee Adams, nay; Elizabeth Chesley, nay; Rachel Edwards, nay; RaLynne Parry, nay; Linsey Connolly, nay. Motion Fails. Action Items: *Have Ivan remove Feb Minutes from public website. Remove closed session comments from Feb. Minutes. Adjournment Chair Connolly Motion: Rachel Edwards motions to adjourn the meeting. Elizabeth Chesley seconds. Ayes: Linsey Connolly, Jamee Adams, Elizabeth Chesley, Marisa Granado, RaLynne Parry, Rachel Edwards Nays: None Abstains: None The motion is passed the meeting is adjourned 7:49pm Next Meeting Apr 11, 2024 5:30pm

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)

Notice of Electronic or Telephone Participation

Google Meet link: https://meet.google.com/tqw-ahso-trd

Meeting Information

Meeting Location

1160 N. 645 W.
Washington, UT 84780
Show in Apple Maps Show in Google Maps

Contact Name

Nancy Glover

Contact Email

nancy.glover@mvmutah.org

Contact Phone

(435)000-0000

Notice Posting Details

Notice Posted On

March 12, 2024 05:22 PM

Notice Last Edited On

March 12, 2024 05:22 PM

Audio File Address

Audio File Location

https://drive.google.com/file/d/1ZtqHc9GsCmZ_tSINm5pXp35S84-4owET/view?usp=sharing

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.