General Information

Government Type

Special Service District

Entity

Wasatch Behavioral Health Services Special Service District

Public Body

Wasatch Mental Health Services Special Service District Board

Notice Information

Add Notice to Calendar

Notice Title

Wasatch Behavioral Health Authority Board Meeting Minutes October 17, 2023

Notice Tags

Mental Health, Substance Abuse

Notice Type(s)

Meeting

Event Start Date & Time

October 17, 2023 09:00 AM

Event End Date & Time

October 17, 2023 09:48 AM

Event Deadline Date & Time

10/17/23 09:48 AM

Description/Agenda

PUBLIC NOTICE IS HEREBY GIVEN THAT THE GOVERNING BODY OF THE WASATCH BEHAVIORAL HEALTH SPECIAL SERVICE DISTRICT WILL HOLD A REGULAR PUBLIC MEETING SCHEDULED FOR TUESDAY, OCTOBER 17, 2023 AT 9:00 A.M. AS AN ELECTRONIC MEETING WITH THE ANCHOR LOCATION FOR SAID MEETING TO BE IN THE BOARD ROOM OF THE: WASATCH BEHAVIORAL HEALTH WESTPARK BUILDING 750 NORTH FREEDOM BLVD. PROVO, UTAH 84601 GOVERNING AUTHORITY Commissioner Thomas Sakievich (Chair) BOARD PRESENT: Commissioner Amelia Powers Gardner Commissioner Brandon Gordon WASATCH BEHAVIORAL Juergen Korbanka, Executive Director HEALTH STAFF PRESENT: Doran Williams, Associate Director Doralia Serrano, Chief Financial Officer (Virtual) Randy Huntington, Division Director Scott Taylor, Division Director Brian Butler, Division Director Bret Linton, Division Director Jennie Reese, Authority Board Secretary Amy Hickman, Financial Services Manager (Virtual) ALSO PRESENT: Zachary Zundel, Deputy County Attorney Brent Litz, Litz and Company (Virtual) David Meadows, Utah Medicaid (Virtual) ABSENT: Evan Morris, Human Resource Director Note: At the beginning of the meeting Commissioner Sakievich suspended the rules as he and Commissioner Gordon were the only two commissioners present. CONSENT AGENDA Approve the Minutes of the September 26, 2023, Governing Authority Board Meeting. The minutes were approved upon consent. The motion passed 2-0. REGULAR AGENDA 1. Opening of the FY2023 Audit by Litz and Company. a. Doralia introduced Litz and Company as the financial auditors and introductions were made for each person in attendance. b. Brent asked the following questions of those in attendance: i. Do any of you have any areas of concern about the financial statement? 1. There was a lack of response, which indicated 'no'. ii. Are you aware of any fraud within the organization? 1. There was a lack of response, which indicated 'no'. iii. Were there any regulatory agencies or findings made by Utah Medicaid in the previous fiscal period? 1. David indicated that his office did not have any findings that had not been responded to. iv. Are there any unusual transactions that anyone is aware of? 1. Doralia indicated that there were none she knew of. v. Are your allowances for doubtful accounts properly accounted for? Do any of you feel like there is growing concern, meaning you will drop funding for the next fiscal period to such a point that it will be challenging for the organization to meet its financial obligation? 1. Brent responded that he did not think that was the case. vi. Do any of you have knowledge about related 3rd party transactions? 1. The Commissioners responded that they have no such relationships. To our knowledge, there is only one relationship where the parent of an employee takes photographs for the annual calendar, and he charges what appears to be fair market value for his services. vii. The Board members were asked to complete the survey that will be sent to them and return it to Litz and Company. 2. Approve the Financial Report for August 2023. a. Doralia reported a loss of $180k for this reporting period. Our cash increased by $500k, which is common this time of year. We will see our assets switch a little in the next couple of months due to construction that is happening. The construction account should increase once we are reimbursed by Mountainlands. Doralia explained that the jump in Total Accounts Receivable (below line 1298) was due to the state PRISM systems being shut down; however, we anticipate that to level out in the next couple of months when we can bill again. Account 1192 is money we were waiting to get back from the Trust related to the Forgivable Loan Program. We billed the program in June and received the funds, so the line dropped out of the updated report. Note: 9:15 Commissioner Powers Gardner arrived. 3. Approve the Expenditure Report for August 2023. MOTION: Motion to approve regular agenda items #2 and 3 was made by Commissioner Gordon and seconded by Commissioner Sakievich. The motion passed 3-0. 4. Approve and authorize the signing of an agreement with Navigating Family, LLC. 5. Approve and authorize the signing of an agreement with Abby Bocanegra dba Character Wellness. 6. Approve and authorize the signing of an agreement with Todd Phillips. 7. Approve and authorize the signing of an agreement with Estefanya Jenson dba Bilingual Family Services LLC. 8. Approve and authorize the signing of an agreement with Alejandra Lara dba Park City Horse Experience LLC. MOTION: Motion to approve regular agenda items #4-8 was made by Commissioner Gordon and seconded by Commissioner Powers Gardner. The motion passed 3-0. 9. Director's Briefing/ QUAPI Report. a. General Agency: Juergen highlighted a couple of stories from School Based Services on pages 9-11 of the briefing report which show the benefits of having an on-site therapist for the students and schools. The first story tells of a therapist who worked with a young student for a year to stay in the classroom. That student is now in the classroom 98% of the time and is participating and socializing well. The second story describes a process over several years where a student on the spectrum had difficulties communicating, being outside, and not participating. Eventually, the student was able to communicate with the teacher by using cards and was mainstreamed. This is only possible through collaboration between the therapist and teachers in the schools. b. Substance Use Disorder Division: Randy highlighted a new community treatment program, similar to a halfway house, that will be operational in Orem next month. This is the first halfway house south of Salt Lake City. The residents will primarily have substance use disorders and sex offenses. They will be opening with 33 beds, but have the capacity the serve 83 individuals. We recently had the opportunity to present to 50 probation officers because we will be partnering with Adult Probation and Parole to coordinate treatment for the residents. Many of the residents will start supported employment and be able to integrate into the community. Secondly, our Drug Court numbers continue to increase and are now up to 70 people participating. We are trying to add more support and staffing around this program. Randy explained that the UCAP program is for individuals in trouble with the law, usually their first offense. We are now up to 60 participants in that program and anticipate that number to grow to 100 soon. The County helps to fund this program specifically. Lastly, Parole Access to Recovery is a program run in prison where an individual with a substance use disorder receives up to $3200 in their lifetime to help with transportation, gasoline, tools, or for gaining employment with the goal of integrating them into the community while participating in treatment. c. Corporate Compliance Division: Bret explained the process we are using to increase outcomes for our clients by using software that analyzes therapy sessions and gives feedback to the clinician, which is called LYSSN. We now have 120 clinicians trained in using the software but are having difficulty getting them to use it because they are uncomfortable recording their sessions. We recently launched a dashboard reporting tool to show statistics, which reinforces the benefits of using the tool. Our next step is to review the outcome variables that are important to us. In a future meeting, we may demonstrate a mock session to show the Board what the software does and the type of feedback it provides. d. Crisis and Intensive Services Division: Scott highlighted the Grandfamilies program that provides support to relatives raising kids that are not their own. There is a large number of children not being raised by their parents. We meet with the families on a weekly basis to provide training to the adults and kids on different topics. We recently applied for, and received, $34,000 in funding from the Department of Health and Human Services to help prevent abuse and neglect by purchasing 'concrete supports' for these families. We have been able to assist 34 different families, and 151 individuals with mortgage payments, rent, utilities, daycare, court fees, groceries, etc. It took a lot of coordination and effort to take care of the needs of these families in a way that helped them with their everyday needs. e. Clinical and Community Services Division: Brian highlighted an example of the continuum of care services we offer for individuals who suffer from serious mental illness. An individual who is being served through the South Provo Clinic was homeless for over a year. He was engaged by a case manager and the treatment team provided wrap-around services. He started on medication, was compliant with treatment, and was goal-oriented. Since then, he has stabilized psychiatrically, moved into an apartment, started a full-time job, bought a car, and is now living in the community. His quality of life has gone up tremendously. The second example is from Youth Behavioral Court, which we have been partnering with for 3 years. Judge Smith keeps the group small at 11-12 individuals so he can engage with each youth. There was a youth that had frequent conflicts with his parents and family. They engaged in required therapy, but he chose to remain in treatment even after it was no longer required. Eventually, his family unit stabilized, he graduated with his GED, and his charges were cleared. The probation officer said this was a perfect example of how relationships can change. These problem-solving courts become critical and are a great diversion from the regular judicial system. They have a huge impact and reduce the expenses on the back end later on. MOTION: Motion to strike regular agenda items #10-13 was made by Commissioner Gordon and seconded by Commissioner Powers Gardner. The motion passed 3-0. 10. Approve and Set a Date, Time, and Location for a Closed Meeting to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual or Individuals (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner). 11. Approve and Set a Date, Time, and Location for a Closed Meeting for a Strategy Session to Discuss Pending or Reasonably Imminent Litigation (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner). 12. Approve and Set a Date, Time, and Location for a Closed Meeting for a Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property, Water Rights, or Water Shares (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner). 13. Approve and Set a Date, Time, and Location for a Closed Meeting for a Strategy Session to Discuss the Sale of Real Property, Water Rights, or Water Shares, Previously Publicly Noticed for Sale (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner). WORK SESSION PUBLIC COMMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jennie Reese at the phone number (801) 852-4704 or via email at jreese@wasatch.org at least one day prior to the meeting. No public comment. MOTION: Motion to adjourn the meeting at 9:48 a.m. was made by Commissioner Powers Gardner and seconded by Commissioner Gordon. The motion passed 3-0.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jennie Reese at the phone number (801) 852-4704 or via email at jreese@wasatch.org at least one day prior to the meeting.

Notice of Electronic or Telephone Participation

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jennie Reese at the phone number (801) 852-4704 or via email at jreese@wasatch.org at least one day prior to the meeting.

Meeting Information

Meeting Location

750 North Freedom Blvd
Suite 300
Provo, UT 84601
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Contact Name

Jennie Reese

Contact Email

jreese@wasatch.org

Notice Posting Details

Notice Posted On

December 05, 2023 01:35 PM

Notice Last Edited On

December 05, 2023 01:35 PM

Deadline Date

October 17, 2023 09:48 AM

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