General Information

Government Type

Municipality

Entity

Marriott-Slaterville

Public Body

Grants

Notice Information

Add Notice to Calendar

Notice Title

Request for Proposals

Notice Tags

Grant Proposals

Notice Type(s)

Notice

Event Start Date & Time

November 29, 2023 03:00 PM

Event End Date & Time

December 7, 2023 04:00 PM

Description/Agenda

REQUEST FOR PROPOSAL (RFP) FOR ARCHITECT/ENGINEER (CDBG Projects) REQUEST FOR PROPOSAL 1. Purpose. Marriott-Slaterville City (City) is soliciting competitive sealed proposals from qualified firms to provide the architectural and/or engineering services outlined in the 'Scope of Services' section of this request. 2. Objective and Background. The City intends to retain engineering services for various future CDBG Projects and specifically including the '1700 South/1200 West Sewer and Secondary Water Project' consisting of approximately 3,240 linear feet of 10' sewer and secondary line with standard associated facilities and lateral stubs to existing residential units and businesses in the project area on 1700 South from the Ogden City border to 1200 West connecting into to existing infrastructure. 3. Scope of Services. The City is requesting full professional services for the programming, design, cost estimating, preparation of construction documents, reproduction costs, bidding, bid evaluation, construction, administration, final inspection, and project acceptance for this Project. In summary the City is desirous that the successful Firm provide a full range of professional services, exclusive of soils test and special inspections, to assist it in the successful completion of the project. Unless noted by the firm, the sponsor will assume that all costs to accomplish these goals are included in the RFP. 4. Compensation for Services (Fees). The City intends to enter into a Professional Services Agreement (Agreement) with the successful Firm. Compensation for the services rendered, is to be based upon a time-expended basis with an agreed maximum not to exceed value. NOTE: The selection of the successful firm will not be based solely on the fee. 5. Evaluation Criteria and Selection Procedures. A. Evaluation Criteria. Selection of the successful Firm will be based upon a matrix giving a predetermined value to each of the submission required in this Section. The Firm is requested to provide responses to the following: 1. The name of the Firm, and the managing principal if applicable. 2. The Firm address of principal place of business. 3. The size of the Firm's staff and current workload. 4. A record of previous relevant experience, including similar construction that is related to the development of this Project. 5. A list of references including names, addresses, and phone numbers of no more than eight (8) individuals or organizations familiar with the Firm's team and/or its consultants. 6. Identification and role of key individuals in the Firm or its consultants. 7. A brief response to each of the other aspects of the Project as outlined herein. 8. An approximate schedule for completion of requested services. 9. An approximation of the number of hours, the related costs to perform the services required by this RFP, and the applicable hourly rates or multiplier for the base rates of individuals employed on the Project. B. Selection Procedures: 1. The City's selection committee will consist of the mayor, administrative staff, project manager, and legal counsel. 2. The City will review all Firm submissions and utilizing a matrix of pre-determined, weighted values for each of the required items, select the (3) Firms receiving the highest scores in the evaluation process. 3. The three (3) Firms receiving the highest score will be invited to participate in an interview with the selection committee. The Firms are requested to limit the number of participants in the interview to the proposed architect and/or engineer of the Project and one principal of the Firm. The date, time, and location of the interview are yet to be determined. 4. Following the interviews, the selection committee will, again utilizing a matrix of pre-determined values, designate the two Firms receiving the highest scores as the primary and secondary Firms. 5. The City will then enter into negotiations with the primary Firm to establish the value of compensation and other relevant issues. 6. In the event the City is not able to negotiate a mutually acceptable contract with the Firm, it reserves the right to terminate negotiations and then undertake negotiations with the secondary Firm. 6. General Conditions for Proposals. a. Failure to read the RFP and comply with its instructions is at the Firm's own risk. b. All prices and notations must be printed in ink or typewritten. Errors may be crossed out and corrections printed in ink or typewritten, adjacent to the corrected error. Person signing the proposal must initial all corrections in ink. c. Corrections or modifications received after the closing time in this RFP will not be accepted. d. Any Proposal in response the RFP (Proposal or Proposals) must be signed by a designated firm representative or office who is authorized to bind the Firm contractually. Submission of a signed proposal to the City will be interpreted to indicate the Firm's willingness to comply with all terms and conditions set forth herein. 7. Proposal Submission. a. Each Proposal must be delivered to the Office of the City Recorder at: Marriott-Slaterville City, 1570 West 400 North, Marriott-Slaterville City, Utah 84404, on or before 4:00 PM on December 7, 2023. ANY PROPOSAL RECEIVED AFTER SAID TIME WILL BE PLACED IN THE FILE UNOPENED AND WILL NOT BE CONSIDERED. THERE WILL BE NO EXCEPTIONS. b. Each Proposal must be submitted in a sealed envelope clearly bearing the name of the Firm, address, and title of the Project. c. The applicant must submit three (3) complete copies of the RFP. 8. Award. The City reserves the right to reject any or all Proposals. The City also reserves the right to waive any irregularity, informality, or technicality in any Proposal in City's best interest, and is not obligated to award the Agreement based upon the lowest priced submission. If terms cannot be mutually agreed upon, the City will enter into negotiations with the secondary Firm. 9. Written Agreement. The successful Firm will be required to enter into a written Agreement with the City in a form acceptable to the City. 10. Omissions. Should the RFP not contain sufficient information for the applicant to obtain a clear understanding of the services required by the City, or should it appear that the instructions outlined in the RFP are not clear or contradictory, then the Firm may obtain written clarification from the Project Manager at least 24 hours prior to the required time and date for Proposal submission. The Firm shall include a copy of the written clarification with its submission. 11. Equal Opportunity and Affirmative Action Program. The successful Firm must covenant and agree to abide by the federal and state regulations pertaining to Equal Employment as set forth in EXECUTIVE ORDERS 11246, 11375, 11625, and 41 CFR Part 60-4, Section III of the Housing and Urban Development act of 1968 (12 USC 170u), as amended and HUD Regulations at 24 CFR Part 135. In addition, the successful Firm must comply with the provisions of Federal Labor Standards. In summary, these regulations require project participants not to discriminate against any employee or applicant for employment because of race, color, religion, sex, age, disability, or national origin and project participants will take appropriate measures to employ minority owned businesses. A copy of all noted regulations can be obtained from the sponsor. Also, the sponsor will make every effort to ensure that all offers are treated fairly and equally throughout the entire advertisement, review, and selection process. The procedures established herein are designed to provide all parties reasonable access to the same basic information. The successful Firm must comply with all applicable Community Development Block Grant (CDBG) and related regulatory requirements in the performance of services outlined in this RFP. 12. Additional Information. For additional information regarding the services specified in this request for proposal, contact the Project Manager, Bill Morris, 1570 West 400 North, Marriott-Slaterville City, Utah 84404, phone: 801-627-1919 ext 205 or email: bill@mscityut.org. 13. Cost of Developing Proposals. All costs related to the preparation of any Proposal, and any related activities, are the sole responsibility of the applicant Firm. The City assumes no liability for any costs incurred throughout the entire selection process. 14. Proposal Ownership. All proposals, including attachments, supplementary materials, rendering, sketches addenda, etc. shall become upon submission, the property of the City, and will not be returned to the applicant Firm. 15. Non-Collusion. The Firm guarantees that the proposal submitted is not a product of collusion with any other offer and no effort has been made to fix the proposal price of any offer or to fix any overhead, profit, or cost estimate of any proposal or its price. 16. CDBG Specific. The selected Engineer (Supplier) will be required to comply with the requirements of the CDBG funding source and the Terms and Conditions (Attachment A) in the event that the City adds stipulations. These requirements will be made part of any Contract that will be entered into following Supplier selection. The CDBG requirements include but are not limited to compliance with HUD 4010 Federal Labor Standards (Attachment B), Section 3 of the Housing and Development Act of 1968 (Attachment C), Build America, Buy America (BABA) (Attachment D), and Department of Labor Davis-Bacon Wage Rates (Attachment E), referenced in applicable attachments.

Notice of Special Accommodations (ADA)

ADA Required

Notice of Electronic or Telephone Participation

None

Meeting Information

Meeting Location

1570 W 400 N
Marriott-Slaterville, UT 84404
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Contact Name

Bill Morris

Contact Email

mscity@webpipe.net

Contact Phone

(801)627-1919

Notice Posting Details

Notice Posted On

November 29, 2023 03:59 PM

Notice Last Edited On

December 07, 2023 11:45 AM

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