General Information

Government Type

Municipality

Entity

Wales

Public Body

Town Council

Notice Information

Add Notice to Calendar

Notice Title

Notice to bid

Notice Tags

Water and Irrigation

Notice Type(s)

Notice

Event Start Date & Time

November 22, 2023 01:00 PM

Event End Date & Time

November 30, 2023 05:00 PM

Event Deadline Date & Time

11/30/23 05:00 PM

Description/Agenda

PUBLIC NOTICE Wales Town Request For Proposals/Qualifications - Wales Town is soliciting statements of qualifications and proposals from qualified General Contractors/Engineering Firms for Wales Town Water Loop Improvement Project in Wales Town. This Request for a Statement of Qualification and Proposals ('RFQ') is being issued as a bidding process to select a qualified contractor/firm to provide construction services for the aforementioned project. Project rating criteria can be found in the full RFP. Please review the full RFP for details and submittal instruction. The full RFP can be found attached to the RFP notice online at the Utah Public Notice website at https://www.utah.gov/pmn/. You can also pick up a copy of the full RFP at 150 State St, Wales, UT 84667. Proposals must be received before 5:00 PM on November 30th, 2023. No proposals will be accepted after the closing date and time. Published on the Utah Public Notice Website on November 22, 2023. Published on the Wales Town website: wales@cut.net on November 22, 2023 Wales Town 150 State St, Wales, UT 84667 INVITATION TO BID - COMPETITIVE SEALED PROPOSALS (CSP) FOR A PROCUREMENT OF UPGRADES AND IMPROVEMENTS TO Wales Town Water Loop Improvement Project DOCUMENT SUMMARY: The Wales Town is seeking Competitive Sealed Proposals (CSP) for a procurement of Wales Town Water Loop Improvement Project. The project is funded through a Community Development Block Grant (CDBG). The Town will select one (1) Supplier to provide equipment, materials and labor for the project as outlined in this request. SCOPE OF WORK: This project will include: - Furnish and install approximately 3,700 liner feet of 8' class 200 PVC pipeline. - Furnish and install approximately 3,700 liner feet of tracer wire. - Furnish and install 6ea 8' gate valves. - Furnish and install 3ea fire hydrants and isolation valves. Additional items that may be out for bid that are not included in this scope of work are NOT considered part of this CSP, but rather may be noted for information purposes. Wales Town requires suppliers to provide a complete and finished project that meets or exceeds all current federal standards and ADA requirements. The CSP shall include all costs associated with the proposed project. QUESTIONS CONCERNING THE CSP SHOULD BE DIRECTED TO: Mayor Byron L. Davis (435)436-8716, (435)262-9623 DESIGN ELEMENT GUIDELINES & PROJECT SPECIFICATIONS: The total dollar amount allocated to complete the full project has a target amount of $350,000.00. Please provide proposals that fit within this budget amount. Any proposal exceeding $17,500.00 beyond the budgeted amount will automatically be rejected. DISCLAIMER: Wales Town shall be exempt from any liability for costs incurred by unsuccessful suppliers in the preparation of a CSP. CIVIL RIGHTS STATEMENT: Wales Town is an Equal Employment Opportunity Entity. Qualified women, veterans, minority and handicapped individuals are strongly encouraged to submit proposals. PROPOSAL SUBMITTAL DATE & TIME: All CSP must be submitted to Mayor Davis at Wales Town Clerk's Office by 5:00 PM MST on November 30th, 2023. The Wales Town Clerk's Office is located at 150 State St, Wales, UT 84667 All submitted CSP must be addressed as follows: Proposal for Wales Town Water Loop Improvement Project Attn: Wales Town MAYOR DAVIS Wales Town 150 State St Wales, UT 84667 PROPOSAL FORMAT: Proposals shall be submitted in the following format: Project Name Supplier Name Statement that CSP meets CDBG Guidelines The project's proposed description, photos, plans, etc. Designs showing all safety precautions necessary for this project Warrantee and insurance capabilities Statement of understanding of Davis-Bacon and non-discrimination requirement Project Cost Proposal & Timeline Any additional information relating to scoring criteria as listed below References Proposals must include complete drawings for the full design of the project. Proposals must include a bid price for each design presented. Bids must list the cost of all major components of the project. Prices shall include delivery f.o.b., freight paid by the bidder to the jobsite. The municipality reserves the right to reject any and all proposals with or without cause, and to accept proposals which it considers most favorable. Proposals should include a minimum of two references of projects similar to that proposed. References shall include name of project, location, contact information including phone number and general cost of installation. All delivery, assembly, installation and supervision costs must be included in the proposal. Payment for the project will be sent within sixty (60) days after completion and approval of the project. All proposal amounts shall be guaranteed for not less than sixty (60) days after the proposal submission deadline date. No proposal may be withdrawn within a period of sixty (60) days after the bid opening date. Each proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond payable to Wales Town in an amount not less than ten percent (10%) of the total bid amount. The successful Supplier shall furnish approved Performance and Payment Bonds, each in the amount of one hundred percent (100%) of the bid amount. Workmen's Compensation, Comprehensive General Liability, and Transportation insurance and insurance certificates shall be provided by the successful Supplier. Successful Suppliers are required to comply with Wales Town Business Licensing requirements. Following execution of proposal receipt, proposals will be available to the public upon specific request. The Supplier must submit two (2) hard copies of the proposal to the address listed above. All Proposals must comply with the specifications and guidelines provided in this document. This solicitation is being offered in accordance with state statutes governing procurement. Accordingly, Wales Town reserves the right to negotiate an agreement based on fair and reasonable compensation for the scope of work and services proposed, as well as the right to reject any and all responses deemed unqualified, unsatisfactory or inappropriate at the sole discretion of Wales Town. EVALUATION AND SELECTION PROCESS: Proposals will be evaluated by a selection committee based on the following criteria: Criteria & Points: 1. CSP Proposed Cost & Timeline (20 Points) 2. CSP addresses design guidelines and specifications (20 Points) 3. CSP Statement to meet CDBG guidelines (20 Points) 4. CSP Safety precautions, warrantee and insurance capabilities (20 Points) 5. Overall Quality of CSP and references (20 Points) Maximum Points: 100 Following the submission of all CSP submittals, a Selection Meeting, made up of the Council and the Mayor will be held at This meeting will be open to the public. All sealed bids shall be opened by the Mayor or designated representative in the above listed open public meeting, before one or more witnesses, at the time and place indicated in this bid packet. The name of the bidder and the amount of each bid shall be recorded and made available to the public. Bids shall not be accepted after the time for submission of a bid has expired. The Council shall award the bid/contract to the lowest qualified bidder or the bidder who best satisfies the objective criteria described in the invitation for bids which may include experience, performance ratings, inspection of workmanship, suitability, quality, likely compatibility with existing assets or practices, availability, warrantee, references, licensure, proximity or other criteria reasonably specified in the invitation to bid. Tied bids may be resolved using any reasonable criteria and at the sole discretion of the Council. Please refer to State Code Title 63G - Chapter 6a for the procurement policy followed.

Notice of Special Accommodations (ADA)

Note: This facility is wheelchair accessible and a handicap parking space is available. Request for accommodations and interpretive services must be made three (3) working days prior to the meeting. Please contact the town office at 436-9345 for information or assistance.

Notice of Electronic or Telephone Participation

Electronic or Telephone participation is not available for this meeting.

Meeting Information

Meeting Location

150 N State St
Wales, UT, UT 84667
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Contact Name

Doug McMullin

Contact Email

office@walesutah.gov

Contact Phone

801 427-3694

Notice Posting Details

Notice Posted On

November 22, 2023 12:38 PM

Notice Last Edited On

November 22, 2023 12:38 PM

Deadline Date

November 30, 2023 05:00 PM

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