General Information

Government Type

Municipality

Entity

Holden

Public Body

Holden Town Council

Notice Information

Add Notice to Calendar

Notice Title

June 28, 2023 Holden Town Council meeting minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting, Bond

Event Start Date & Time

June 28, 2023 07:00 PM

Event End Date & Time

June 28, 2023 09:12 PM

Description/Agenda

Holden Town Council Meeting June 28, 2023 The following are minutes from the Town Council Meeting held on June 28,2023 Started: 7:00 pm Present: Council Members: Mayor Darren Fox, Jim Blodgett, Josalyn Stevens, David Wood, and Phil Whatcott Staff; Caralee Wood, Rod Dastrup Visitors: Mark & Laree Stephenson, Thane Hillestad, Molly Stevens, Barry & Linda Nixon 1. Pledge: Jim Blodgett Prayer: Phil Whatcott 2. Approval of May 10,2023 Town Council Meeting Minutes a. The council discussed the minutes. No comments or corrections were made. David Wood motioned to accept the minutes for Holden Town Council Meeting for May 10, 2023. Jim Blodgett seconded; roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. 3. Payment of payroll/reimbursements and bills a. The bills/payroll/reimbursement invoices dated May 8, 2023 were given to the council before the meeting. No comments or changes were needed. Phil Whatcott motioned to pay bills & payroll invoices dated May 20, 2023- June 9, 2023.Jim Blodgett seconded. Roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. 4. Planning and Land Use- Ted Bennet not in attendance Next month in town council we will discuss the town general plan. 5. Report of Officers a. Phil Whatcott - Water/Fire Department New batteries need to be purchased for backup power on the sirens, in the case of a power outage. Town will pay half of the $720.00 and the fire department will pay the other half. There is no ban in place on fireworks this year per Millard County decision. Water- Rod and Danny flushed some of the town fire hydrants, some were found to be plugged or not draining properly. Two hydrants need to be replaced, Ted Bennets, Woodhill as they are leaking. The valves in town need to be exercised and cleaned out so water can be shut off quickly in an emergency. Some have been lost due to being covered over with dirt or road paving. Rod has been working on uncovering them and getting them in working order. K. Gillins from Sunrise had helped the town put all the valves in a GIS system, or at least the ones that could be located. As Rod uncovers the valves, he is adding their location to the GIS system. At the fire conference they had a tool that helped in the exercising of the valves. Phil Whatcott feels this will aid in maintain the valves in working order. Mayor asked Phil to look into renting the tool instead of buying one. Kevin Cox had an unknown leak on his property. Council approved to have him pay 1/3 of the total cost. The tanks are running at 235 but we still need to be mindful of our water usage. We have had a cooler than normal June but forecast is for temperature to rise in July. A small increase is needed to the water rates, due to the increase of costs and inflation. A discussion was had on the need for a better tier system for those that use more water. Water rates and usage have not increased as of June 2023, from the increase last year 2022. b. David Wood - Electric The fuse had gone out in the speed sign at the North end of town, Dixie power has replaced the fuse and the sign is working again. APPA Conference- Holden Town is not alone in our concern about the power rates, unfortunately there is no relief in sight. Government is putting restrictions on carbon power plants. We are not, as yet, receiving any power from the hydro plants or Hunter power plant. UAMPS has been a great benefit in forecasting power rates to get us as low a power cost as possible. Net Metering- Holden Town has not put policies in place yet, we haven't gathered enough information or researched net metering to feel comfortable putting a policy in place. Town will continue to work toward putting a policy in place. c. Jim Blodgett- Roads *Pay paving company- Transfer funds from B&C road funds from the state. Utah Asphalt will return in the fall to finish the South West end of town. They ran out of materials. *County garbage fees- The County wants all businesses including home businesses to pay the class 1 rate of 14.50. We have eight businesses they want us to charge the class 1 rate. These businesses are home based and don't generate extra trash. Mayor Fox will call and talk to the county about the classifications. d. Josalyn Stevens- Parks, Recreation and CERT The park is ready for the 24th of July celebrations. e. Mayor Darren Fox Received a proposal from the Utah correctional industries. They have a service available for the precision scanning of documents. The cost is $7.00 an hour. Documents would be scanned and put on hard drives and then the documents would be returned to the town. Ex. 5000 images to a PDF the cost would be $750.00. Letting the council know that this is a service available to the town. Town is still without a clerk, Alissa Wood has put in an application. Mayor will contact her to see if she is still interested. 6. New Business - Certified tax rates- They will remain as they have been and not increase. Darren Fox motioned to accept current certified tax rate. Phi Whatcott seconded, roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. - Water Project update. A draft agreement has been given to Jeff Dobson for the well site on his property. He is looking it over, no agreement has been made yet. The water project is on hold until we secure a well site. The design for the tank and lines that go with it is continuing, as well as researching where the new tank will be placed. 7. Thane Hillestad wanted a report on solar and net metering. How long before a policy is put in place. There are years of data available from other towns why hasn't Holden gotten a policy in place yet? Town- It is taking time to do the research necessary for the policy so that no one is injured and the town is kept safe. The policy needs to be written and reviewed by an attorney. As we don't have a paid administrators, council members are volunteers with jobs, it will take time to get a policy in place. Town Logo Proposal- Thane would like to paint the town logo on the old town hall, now the shop, west side of the North wall. They would prep the wall surface by power washing and then painting it all white and fix the crack in the wall. Then the town logo would be painted on. The cost to the town would be $384.00 for 10 gal of exterior paint, $325.00 for 8 1 gal each paint, $25.00 for brushes, totaling $734.00. Labor would be done by volunteers. Town board liked the idea and there is money in the budget to fund the project this coming fiscal year, no definite decision was made. 8. Budget Phil Whatcott motioned to open 2022-2023 fire department budget Josalyn Stevens seconded, Roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. Fire department budget was re-opened to increase their 22-23 fiscal year budget from 20 thousand to 40 thousand. To make up for the increase of necessary spending. $25000.00 will be taken out of the fire department PTIF. $20,000.00 will go into the general fund to make up for the overage, 5000.00 will be added to the following year. Fire department has the revenue to make up the difference. Phil Whatcott motioned to close the 2022-2023 fire department budget Jim Blodgett seconded, roll was called; Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. Phil Whatcott motioned to take 25,000.00 from fire department PTIF to put in the general fund to adjust the budget. Josalyn Stevens seconded; roll was called; Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. Budget - Each department went through the numbers on their department budgets for the new fiscal year 2023-2024. It will be finalized in the July board meeting. Darren Fox motioned to open 2022-2023 fiscal year budget to public comment. Josalyn Stevens seconded, Roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes Phil Whatcott motioned to close budget, Jim Blodgett seconded, roll was called, Jim Blodgett- yes; Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. 9. Public comments Audience member suggested that the reports being discussed be put up on a screen so audience members can view what is being talked about. Also can the town minutes be posted in a more timely fashion such as on a town website. Town- The town does have a website but no one to maintain it. Thane Hillestad volunteered to work on a town website. Linda Nixon brought up the Town bill to the Church of Jesus Christ of Latter Day Saints to help with the maintenance toward the town park area. She believes it is due in July. Caralee is aware of and has sent the invoice. 10. Adjournment: Phil Whatcott_motioned to adjourn the meeting at 8:50p.m, Jim Blodgett seconded, roll was called, Jim Blodgett- yes, Josalyn Stevens - yes; Phil Whatcott - yes; David Wood - yes; Mayor Fox-yes. Caralee Wood Holden Town Treasurer June 28, 2023 Holden Town

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Caralee Wood, town clerk, at 435-795-2213.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

185 S. Main Street
Holden, UT 84636
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Contact Name

Caralee Wood

Contact Email

clerk@holdenutah.us

Notice Posting Details

Notice Posted On

September 12, 2023 04:36 PM

Notice Last Edited On

September 12, 2023 04:36 PM

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