Item 1
Start Recording: State Date, Time, Place of Meeting, and Members Present
Pledge of Allegiance & Welcome
Item 2
Consent Calendar Approval
A. Minutes
Minutes from the June 26, 2023, Board meeting are available online for review and subsequent approval.
ACTION: Recommend approval of the Consent Calendar items.
Item 3
Oath of Office
Chad Campbell, President
Tiffiny Jensen, HR Manager & Notary
The Utah System of Higher Education (USHE) recommends the college's Board of Trustees take the Oath of Office, which will be conducted at the meeting. The State of Utah Oath of Office reads, 'I, [name], having been elected or appointed to the office of Member of the Board of Trustees of Bridgerland Technical College do solemnly swear (or affirm) that I will support, obey, and defend the Constitution of the United States and the Constitution of the State of Utah, and that I will discharge the duties of my office with fidelity. This oath is retroactive to my first day of service in this office.'
The state constitution requires all 'officers' of the state to take the oath administered by a notary public. Once the oath is administered, and the accompanying paperwork is signed, a copy will be sent to the state archives. Please note: all work done by current and prior boards is still valid, with or without the oath of office.
ACTION: Conduct the Oath of Office.
Item 4
Board of Trustees' Responsibilities
Geoffrey Landward, Deputy Commissioner of Higher Education
The deputy commissioner will be in attendance to review the Board of Trustees' responsibilities.
Action: Information item/pleasure of the board.
Item 5
FY 2022-2023 Student Enrollment & Outcomes
Renee Milne, Associate Vice President for Student Services
The institutional data stewards have been asked to submit the annual student enrollment and outcome information to USHE by predetermined dates each year. The data stewards are instructed to follow internal institutional processes and USHE will accept the data as submitted. While the college is not required to have the enrollment data approved by the Board of Trustees, there is value in making sure the data is available for the trustees' information and review.
An administrator will be in the meeting to provide the board with a brief overview of the year-end data submission. A report showing the FY 2022-2023 compared to FY 2021-2022 results is available for review as a link.
ACTION: Information item/pleasure of the board.
Item 6
FY 2023-2024 Key Performance Indicators
Chad Campbell, President
According to USHE Policy R208 and R209, the commissioner has tasked the president with identifying key performance indicators (KPIs) on which to focus during the coming year. The KPIs are indicators of progress toward the college's and the Utah Board of Higher Education's (UBHE's) strategic plans. Statute calls for presidents to be evaluated based on college performance and progress toward systemwide priorities. President Campbell met with the Board of Trustee's Executive Board Leadership on August 7 to develop the following KPIs:
a. Increase the number of graduates for certificate-seeking and high school students by 3-5%.
b. Implement the credit initiative for 100% of certificate-seeking programs.
c. Implement program alignment (for approved programs).
d. Complete new Health Sciences building and move in.
e. Start remodel/renovation of vacated space in existing building.
i. InTech Collegiate (remodel costs are the responsibility of InTech)
ii. Fashion
f. Initiate capital improvement remodel/renovation of the Business & Innovation Hub.
g. Develop data reporting tools and identify implementation strategies for access, timely- completion, and workforce development based on actual data.
The Executive Board Leadership team requests approval of the KPIs to be submitted to USHE by October 31, 2023. The UBHE institutional liaisons and the commissioner will review the proposed KPIs and may direct the president to reconsider any of them. The commissioner will notify the college upon final approval. President Campbell will be responsible for filing a report outlining progress on the approved KPIs by July 31, 2025, along with the new proposed KPIs for FY 2024-2025.
ACTION: Recommend approval of the FY 2023-2024 Key Performance Indicators.
Item 7
Budget Request - Capital Improvement Request
Paul James, Director of Facilities
Capital improvement requests are designed to make major alterations, repairs, or improvements to existing state buildings. Included for information and review is a copy of the college's proposed capital improvement request for FY 2024-2025. The spreadsheet represents a summary listing of the respective projects. The projects listed have been identified by a combination of processes that include a Facility Condition Assessment conducted by the State of Utah's Division of Facilities, Construction, and Management (DFCM) and the strategic planning process internal to the college. Additional details will be provided during the meeting.
ACTION: Recommend approval of the FY 2024-2025 Capital Improvement Request.
Item 8
Budget Request - Operating Budget
Chad Campbell, President
Brandi Gittins, AVP for Finance & Facilities
Wendy Carter, Executive Vice President & Provost
The budget request process for all eight technical colleges has changed for fiscal year 2024-2025. Previously, the college could submit a detailed request for the expansion of existing programs or the creation of very new ones. Now, there are three new mechanisms for generating legislative funding. The first and primary method is performance measure funding. In addition to the performance funding, the commissioner's office is developing a new 'growth funding' formula. The third method is Talent Ready Utah (TRU) grants designed to help meet the workforce needs in targeted industries. The targeted industries are statewide and chosen by TRU.
BTECH doesn't believe it will qualify for any performance measure funding or growth funding during the 2024 General Session of the Legislature. However, following guidance from the commissioner's office, submitting a budget request designed to identify how formula funds would be utilized should we receive any funding is still an important part of the process. It should be noted that unearned performance funds remain in a restricted account and will become available as soon as the metrics are met. Accordingly, the college recommends these operating budget request items, including Custom Fit and equipment, be approved so they are considered by the Utah Board of Higher Education and potentially the legislature.
The budget request is based on input from the strategic planning process, departmental advisory committees, instructional departments, and administrative analysis. Adjustments to this request may occur as the college responds to the board's direction and any additional guidance or direction that might come from the legislature and/or the commissioner. Still, it represents the best analysis of business and industry demand concerning the college's ability to implement the request during the coming months. If approved by the UBHE, this request will be forwarded to the Governor's Office of Planning and Budget and the Office of the Legislative Fiscal Analyst on its way to consideration during the next General Session of the Utah State Legislature.
ACTION: Recommend approval of the FY 2024-2025 budget request, including permission to update the request when guidance from the commissioner and/or the UBHE is available.
Item 9
Policy Updates
Jean Dunn, Chief Compliance Officer
Changes in laws and accreditation requirements prompt the majority of updates to policies and plans. Policies with updates have been identified below. Proposed changes are indicated with red (new) and strikethrough (omission). Administration will be present at the meeting to address any questions or comments from the board.
- Policy 732 Withdrawal and the Return of Title IV Funds
- Policy 740 Professional Judgment
- NEW Policy 741 Provisional Independent Student Status, Homeless Youth Determination
- NEW Policy 770 Cost of Attendance
ACTION: Recommend approval of the policy updates and new policies as outlined above.
Item 10
FY 2022-2023 Strategic Planning Evaluation Results (Bi-Annual)
Emily Hobbs, Administrative Chief of Staff
To provide a timely evaluation of progress toward achieving the objectives in the Strategic Plan, Administration created the Strategic Planning Evaluation Results document. This evaluation provides an opportunity for the college to celebrate successes and achievements primarily from December 2022 to July 2023.
ACTION: Information item/pleasure of the board.
Item 11
Information Items
A. Custom Fit Training Department - Year to Date
Fiscal Year Trainees Training Hours Total Companies New Companies in Region (Moved in within the last 3 yrs)
21-22 Qtr 4 5,493 100,194 223 N/A
22-23 Qtr 4 4,537 80,262 215 14
B. Management of College Investments
Bridgerland Technical College's associate VP for finance & facilities, under the direction of the college president and the college Board of Trustees, invests the college funds in the Utah Public Treasurers' Investment Funds (UPTIF) and follows the rules of the Utah System of Higher Education, the State Money Management Act, and the rules of the State Money Management Council. Quarterly investment reports are provided to the college president and the board. This file is available as a link.
C. Calendar/Happenings
o Calendar available at btech.edu/event-calendars
o September 7: Automation Technology Open House, West Building #3000, 6 p.m.
o September 21: Brigham City Campus Family and Friends Night (Open House), 4 p.m.
o October 9-13: Closed for Fall Break
o October 18-19: Fall Fashion Show, Cache County Event Center, 7:30 p.m.
o November 22-24: Closed for Holiday
o December 1: North Pole Extravaganza, 4 p.m.
o December 7: General Graduation, 6 p.m.
o December 21-January 2: Closed for Holiday
o Board Meeting Dates
o December 4, 2023
o March 18, 2024
o June 24, 2024
Item 12
Adjournment
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Emily Hobbs at 435-750-3167.