LIBRARY BOARD MEETING - OCT 2022 BUDGET
Virtual Meeting | https://meet.google.com/feo-nmed-chq?hs=224
October 20, 2022 at 5:30 PM
MINUTES
CALL TO ORDER: 5:32 PM
ROLL CALL:
Present: Ramona Chamberlain (Board Chair), Tim Schulte, Genevieve Ford, Marjorie Haun-Storland, Lucille Cody (joined later); Nicole Perkins (Library Director), Mikaela Ramsay (Assistant Library Director), Mack McDonald (County Representative)
APPROVAL OF MINUTES
1. September 15, 2022 - Meeting Minutes. No changes needed. Schulte moved to approve, Haun-Storland seconded, motion passed unanimously.
2. October 6, 2022 - Special Meeting Minutes. Some changes noted. Schulte moved to approve, Ford seconded, motion passed unanimously.
PUBLIC COMMENT
Ramsay said patrons visit library and give positive comments.
BUSINESS/ACTION
3. Library Board 2023 Schedule - The board decided to accept the schedule of meeting every 4th Thursday of every other month for the year, with budget meeting in October. Haun-Storland moved to approve schedule, Schulte seconded, motion passed unanimously.
4. Hotspot Grant 2022-2023 - State will cover 66% of cost and county will cover 34% to continue use of 14 hotspots. Montezuma Creek utilizes the hotspots the most due to lack of wifi in homes. Surplus devices will be used as replacement parts or sent to county auction. Emery Telcom has run fiber to the southern areas but patrons can't afford to hook up. Schulte moved to ratify the grant, seconded by Ford, approved unanimously.
5. 2023 Proposed Budget for Approval - County property taxes estimated at $435,000 to be collected. PTIF Fund rests at $201,997 for the year in comparison to $90,000 from the previous year (Noted later in meeting that numbers were $382,336 for last year and $385,287 from this year with liability and expenses subtracted). We were under budget from the previous year and some grants rolled over to the next year. McDonald and Perkins discussed repair and cost for parking lots. County plans to receive an additional $4 million to help boost needed costs. Vehicle status discussed. Perkins went over line items and what numbers seemed appropriate, especially for rising costs. Individual libraries and satellite cost breakdowns given of what each library and branch costs to run and compared to population. There is a downward trend in the Library Fund. Chamberlain noted board budget might be too low if all nine board positions were filled. Ford wants to eliminate $50 board volunteer monies. Schulte expressed frustration about donating books. Schulte moved to accept 2023 proposed budget, seconded by Haun-Storland, passed unanimously.
LIBRARY DIRECTOR REPORT
Director report given in previous meeting packet. PBS grant for read-a-thon in motion. Kalvina Hanley is in charge of special events, recent Hispanic event at Blanding library with Native American event in future. Perkins gave shout out to Mikaela for all her extra efforts and Brenda Freestone for her diligence to jail/inmate book delivery.
REPORTS FOR BLANDING, MONTICELLO AND SATELLITES
LIBRARY CHAIR REPORT
Reminder there will be board elections in January for Chair, Vice-Chair, and Secretary positions. Trustee training also planned for January 26th meeting. Open meetings to be done individually. Binders discussed. Grand County was in agreement with proposed contract. McDonald reported that the $4 million acquisition is still being discussed depending on priorities.
ADJOURN: 7:31 PM
Haun-Storland moved to adjourn, Ford seconded, voting unanimous in the affirmative.
**In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aids and services for this meeting should contact the San Juan County Clerk's Office: 117 South Main, Monticello or telephone 435-587-3223, giving reasonable notice**
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Pat Smith at 435-587-2281.