General Information

Government Type

County

Entity

Washington County

Public Body

County Commission

Notice Information

Add Notice to Calendar

Notice Title

Public Notice

Notice Subject(s)

Elections

Notice Type(s)

Notice

Event Start Date & Time

January 30, 2023 08:59 AM

Event Deadline Date & Time

02/28/23 05:00 PM

Description/Agenda

PUBLIC NOTICE Washington County Clerk/Auditor is seeking bid proposals for Election Ballot Processing, Signature Capture Automation, Equipment and Servicing. The purpose of this request for proposal is to enter into a contract with a qualified firm to provide equipment, software, service and support to fully automate the receipt and processing of vote by mail ballots. This automation must include processing vote history, and signature capture and comparisons. The system must sort the ballots into workable batches based upon criteria such as precincts, cities, legislative districts, whether a ballot can be counted, needs review, needs ID, or is rejected. System must be able to exchange files and data with our current voter registration database (VISTA). Responses to this RFP must be able to fully automate our process outlined and if feasible, automate the removal of a privacy tab or other method to expose the voter signature for processing. And, specifically state in a separate line item the cost of this feature for County consideration. It is anticipated that this RFP may result in a contract award to a single contractor. Project must be fully implemented and tested by June 1, 2023 in time for the Municipal Primary Election in the middle of August, 2023. Bid documents can be picked up at the Washington County Clerk's Office starting Monday January 30 through February 28, 2023. CONTACT PERSON: Melanie Abplanalp, Election Administrator 197 E Tabernacle St George UT 84770 (435) 652-5891 PROPOSAL DUE: February 28, 2023 Proposal must be marked 'SEALED BIDS ELECTION BALLOT PROCESSING' and are due not later than 4:30 pm on February 28, 2023. Facsimile or emailed proposals will not be accepted. A public opening of the proposals will be held the following day, Wednesday, March 1, 2023 at 8:30am in the upstairs conference room located at: Washington County Administration Bldg. 197 E Tabernacle St St George UT 84770

Notice of Special Accommodations (ADA)

Washington County will make efforts to provide reasonable accommodations to disabled members of the public in accessing county programs. Please contact the Washington County Commission Office at 435.634.5700 in advance if you have special needs.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

197 East Tabernacle
St George, UT 84770
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Contact Name

Nicholle Felshaw

Contact Email

nicholle.felshaw@washco.utah.gov

Contact Phone

(435)634-5700

Notice Posting Details

Notice Posted On

January 26, 2023 04:06 PM

Notice Last Edited On

January 26, 2023 04:06 PM

Deadline Date

February 28, 2023 05:00 PM

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