Date: January 26th, 2023
Time and Place: 7:00pm Mendon Library
Agenda
1. Welcome to new and old Board members: Millie
2. Director and Budget Report: Jessie
a. Review RAPZ (due in March) and CLEF (need to be signed through email by the
director, the mayor, the treasurer, and the board chair).
b. Update on upstairs shelving
c. Update website with current Board members
3. Board Member Reports: Millie
a. Secretary position (doing the minutes) has been filled-Michelle Woodbrey
b. City Surplus Sale: Mike
4. Future Business/Any Concerns for next month's Agenda: Millie
a. Review and update Three Year Strategic plan. This helps the director prepare the
budget based on the Board goals.
Notes:
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the Heidi Taylor at (435)774-2200.
Notice of Electronic or Telephone Participation
Not Available at this time
Other Information
Library Board Meeting Minutes
Date: January 26, 2023
Time: 7pm
Place: Mendon City Library
Conducted: Millie Smith (Chair)
Also In Attendance
Janelle Simmons (ViceChair)
Michelle Woodbrey (Secretary)
Ruth Morgan (Treasurer)
Lisa Puga (Board Member)
Ron Campbell (Board Member)
Sharla Watkins (Board Member)
Mike Morgan (City Liaison)
Jessie Eiman (Library Director)
Agenda
Timestamp: 0:00 Welcome to new board member
Timestamp: 0:05 Director and Budget Report (Jessie)
Grants- RAPZ Grant $14,000 3 years of receipts due March
CLEF Grant every year, $4,455 -Paperwork sept, received in Jan (used for anything)
Trying for Library of excellence, more money next year 2024
Readers support grants postage for interlibrary loans ~$600 per year
$1000 for a makers cart, craft time, 4 libraries in Utah got it
Frugal- $4800 in checking acct, Friends $6-7000 by the end of the fiscal year for programs, etc.
(buy prizes, tickets, bookmarks, etc)
Telephone and IT is the biggest expense.
Card Reader- Library Fines or Friends of the Library, set up a new acct? Not worth it
SQUARE- keep track of fines separately,
Shelving- wood purchased, cutting over the weekend, attached to the studs,
wire shelving resting on 2x4s,
Update Website new pic (Janel will get to Jessie)
Timestamp: 0:17
Board Member Report Millie
Interim Secretary-Michelle Woodbrey
City Surplus Sale: Mike=call Daphne (Millie will call)
March food for fines, book donations for fines, reading minutes for fines, premium card for no fines?
Timestamp: 0:22
Sharla survey, what does the community want from their library
(Jim Cannon can get it in the water bill, Traci Hillyerd, city secretary. can get it online)
Feedback (google form with qr code) work with Friends with their own social media page
New chairs
Ron-project North Logan Ordinance on how to initiate a state tax levy for library,
Heidi Fendrick at the state library, campaign within the city,
*send an email to the whole board on what the state provisions are
Public hearing with the city council to educate, prepare ahead of time
Find a pattern to follow to present it
Ruth comes in and checks 2x month
Timestamp 0:29 Future Business
Update three year strategic plan in February, share ideas and thoughts next month
Coming up: Literacy night in March 27th 6-8th
Timestamp 0:33 Adjourn meeting