General Information

Government Type

Interlocal

Entity

Utah Performing Arts Center Agency

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

Meeting of the UPACA BOARD OF DIRECTORS approval of minutes

Notice Tags

Arts

Notice Type(s)

Meeting

Event Start Date & Time

September 1, 2022 09:00 AM

Event End Date & Time

September 1, 2022 10:00 AM

Description/Agenda

Meeting of the UPACA BOARD OF DIRECTORS Thursday September 1, 2022, 9:00am O.C. Tanner Lounge- Eccles Theater w/Cisco WebEx option Attendees: Matt Castillo, Darrin Casper, Robin Chalhoub, Katie Hansen, Dee-Dee Darby-Duffin, Angela Vanderwell, Thomas Steffey, Diane Stewart, Thomas Steffey, Diane Stewart, David Norton, Cami Munk, Jennifer Brown, Danny Walz, Jenn Niedfeldt, Kaitlyn Killian Roll call and Introductions: Darrin Casper, called meeting to order, asked everyone to introduce themselves. Review public comments: No public comments Approval of minutes: July 13,2022. Ms. Brown moved request to approve the minutes. Ms. Stewart moved to second. Unanimously approved. ACTION: Review proposed 2023 Eccles Theater Operating Budget (Matt Castillo, Thomas Steffey, Angela Vanderwell) Matt advised that the building budget approval goes through the county's budget process, we always bring to the board first for advise and review. Budget does get approved by this board. Great momentum reopening from the pandemic, following the cycle from Broadway where next year will be a bit lighter. Still meeting all of our minimum and you'll see that reflected in the budget. Tom explained we are projecting full performances throughout the year, we also do the conservative approach and take into account the variances, with that there's a modest increase in revenue. We're anticipating a lot of ticket revenue at the end of the year 2023 based upon event that are happening in the first quarter of 2024. We also have our inflationary or increases for event revenues, concessions, etc. We have a decrease of $73K in expenses. We are showing we'll be reducing our wages by a total of $26K this includes our analyzation and FTE request. We're also recognizing the under spend that we normally carry through each year, this was to make sure we are meeting those minimums for a requirement from the operating agreement. Also decreasing some cleaning maintenance, utilities, credit card fees, other contract, labor and equipment. Matt clarified the 2 FTE positions request; these positions are shared with Arts & Culture venues. The EMT supervisor is actually a net neutral cost because it's covered by reimbursements that we build back to the client for that time spent in the venue. The venue standard requires or strongly recommends we have EMT's at all events that are over 450 individuals. Because we are having a hard time staffing these positions due to market conditions, we hope by bringing on a full-time supervisor it will cover a lot of those shifts and help with recruitment. Won't pass on cost increase to clients. The IS manager has a small impact on net income, this is really become necessary as we rely more on wireless. Events at Eccles tend to be the most sophisticated and complex. If these are not approved on the County side for Arts & Culture then they would be taken out of this site as well. We are ramping up our revitalization to the site activity, the registry black box and McCarthy is positive. We want to bring in more artist performers to work in those areas. The hiring of the event manager will help with this. Also decreasing the cleaning maintenance, utilities, credit card fees, other contract, labor and equipment. Tom presented a slide presentation showing all the numbers, being very transparent. We are proposing to bring on a full-time Arts for all program coordinator, which would replace the temporary arts for all coordinator. A full-time coordinator will help us maximize the impact of this program. We have sufficient fee revenue annually to cover this program. Ms. Brown moved request to approve this budget. Ms. Darby-Duffin moved to second. Unanimously approved. ACTION: Approve Utah Classical Guitar Resident Renewal: Resident Presentation and sub-committee recommendation to UPACA Board (David Norton, Diane Stewart). Diane Stewart recommend that the board renew the residency with Utah Classical Guitar. Andrew and Diane met with David Norton, who is the president, and they were very impressed with their programming and quality of the artists. Doing a great job with outreach, doing programs in underserved communities. They need help with fundraising, hopefully with live performances back their fundraising will continue to grow. David gave insight to his experience in the black box. Ms. Stewart moved request to approve renewal, Ms. Brown moved to second. Unanimously approved. ACTION: Approve Arts for All policies and procedures. (Cami Munk, Kaitlyn Killian) Cami presented a slide presentation on the Arts for all program. Arts for All (AFA) is the Eccles Theater Community outreach program. AFA tickets free to income qualified SL County residents. We distribute 1% of available seats to events in Delta hall- average 25 free tickets per event. AFA funded by a $0.50 fee on all tickets sold at the Eccles. All funds collected are spent on program administration and purchasing tickets. Who's eligible: SL County residents, SNAP recipients, Families eligible for free or reduced lunch, Medicaid recipients. How are tickets distributes: School partnerships, Social service providers, Community organizations, direct request. AFA timeline. 2017-2018 Tickets for Broadway shows & 3 family events 2019- added live Eccles events 220- no tickets distributed from March 2020- July 2021 2022- Refining the Live ticket distribution process Matt gave highlights of program. Designed to provide 1% of available seats to income qualified individuals. We have a ticket purchase procedure, Kaitlyn and the County work with the ticket office to hold those tickets and have them set aside so they can then distribute them to the partners. Ms. Brown moved request to approve the change, Ms. Darby-Duffin moved to second. Unanimously approved. Eccles Theater Budget and Activity Reports (Thomas Steffey, Angela Vanderwell) Tom said we went through those with the budget reports. Tom gave a recap. Director updates Matt turned over to Angela Angela said we have To kill a Mockingbird coming in for a week, and 4 weeks of Lion King. Partnering with Broadway across America to do some outreach efforts with Lion King. Primary Children's Hospital is going to hold their 100th Anniversary celebration at Eccles. Next regularly scheduled board meeting is on October 20, 2022. Adjournment. Mr. Casper adjourn this meeting.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Angela Vanderwell at avanderwell@slco.org.

Notice of Electronic or Telephone Participation

Electronic telephonic participation is available for this Body upon request.

Meeting Information

Meeting Location

131 S Main Street
Salt Lake City, UT 84101
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Contact Name

Angela Vanderwell

Contact Email

avanderwell@slco.org

Contact Phone

(385)468-2524

Notice Posting Details

Notice Posted On

October 20, 2022 10:24 AM

Notice Last Edited On

October 20, 2022 10:24 AM

Audio File Address

Audio File Location

https://slco.webex.com/slco/ldr.php?RCID=4ab2b5df22c749dc5537fddb98229eaa

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