Board of Directors Meeting Minutes
May 12th, 2022, 6:30 pm - 1160 N 645 West, Washington, Utah
Agenda Item
Presenter
Questions to answer
Time
Board Meeting Call to Order
(Nancy Glover the Board Secretary will be leading this meeting)
Nancy Glover Secretary
Board Members in Attendance: Jessi Cox, Nancy Glover, Ana Eldredge, Emily Reed
Others in Attendance on Zoom: Chair Jim Haendiges, Director Chelsea Bergeron, Nate Adams (Red Apple)
6:35
Approve Minutes from Previous Meeting
Nancy Glover Secretary
Motion: Jess Cox motions to approve the minutes from the last meeting April 7th.
Emily Reed Seconds
Voting by roll call: Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye, Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstain: None
Minutes are approved
Public Comment
Nancy Glover Secretary
No Public Comment
Administrative Report
Director Bergeron
Academics:
End of Year testing (RISE, Acadiance, and Keep) will be finished by next week.
Community/ Culture:
Montessori Festival is Saturday.
Spirit Week will be held the last week of school.
Finance/Planning/Staffing:
Finalizing working budget for the school year 2022- 2023 and current budget.
In need of hiring a Lower Elementary and Kindergarten teacher for next school year. Director Bergeron will not be teaching in the classroom next year.
Applying for an LEA Specific license for Vanessa Munford to be the new librarian. This will be presented to the board next month.
The summer program will be funded with Covid ESSER funds for student learning loss that happened because of Covid.
It will be proposed that the School Land Trust will be funding the librarian position that will include reading groups for ESL, and Title I interventions for Tier III students to improve reading scores in Acadiance and RISE.
Financial Report
Nate Adams
(Red Apple)
Budget Update:
Finalizing forecasted budget for the school year 2022 -2023 that will be voted on in June.
Revenues have been trued up from the state minus the mental health grant that will be reimbursed in the coming weeks.
Expenses have been low as we approach the end of the fiscal year.
The current bottom line is healthy.
Discussion Items:
Nancy Glover Secretary
Fraud Risk Assessment:
Board Member Jessi Cox presented to the board the results of the fraud risk assessment and concluded that the school improved greatly from last year.
RFP for ERC (Employee Retention Credit)
Received one bid from B10 Capitol. This credit requires a high level of analytics and this company specializes in this. They will work with Nate Adams of Red Apple to get analytics and Director Bergeron will write the narrative for how the school was affected by the loss of revenue from Coivd.
School Land Trust:
It has been proposed to use these funds for covid learning loss dealing with reading.
It will fund a full-time librarian who will also work with ESL reading groups, and Title I reading Interventions for Tier III (students reading 2 grades or more below grade level).
Director Evaluation:
The evaluation of the director will be postponed until the next meeting in June.
Action Items:
Nancy Glover
Secretary
Motion: Jessi Cox motions to approve B10 Capitom's proposal and their response to the RFP for the ERC.
Ana Eldredge Seconds
Voting by Roll Call:
Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstains: None
The motion is passed
Motion: Jessi Cox motions to approve the School Land Trust Proposal utilizing approximately 44,200 to hire a full-time librarian.
Ana Eldredge Seconds
Ana Eldredge Seconds
Voting by Roll Call:
Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstains: None
The motion is passed
Closed Session
Nancy Glover Secretary
Enter into closed session under Utah Open and Public Meetings Act 52-4-205 to discuss collective bargaining.
Motion: Emily Reed motions to move into closed session.
Jessi Cox Seconds
Voting by Roll Call:
Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstains: None
The motion is passed
7:10
Action Items from Closed Session
Nancy Glover
Secretary
Motion: Jessi Cox motions to invite Jamee Adams, RayLnne Parry, and Linsey Connolly onto our Board of Directors.
Emily Reed Seconds
Voting by Roll Call:
Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstains: None
The motion is passed
7:30
Adjournment
Nancy Glover Secretary
Motion: Emily Reed motions to adjourn the meeting.
Jessi Cox Seconds
Voting by Roll Call:
Jessi Cox Aye, Ana Eldredge Aye, Emily Reed Aye Nancy Glover Aye, Jim Haendiges Aye
Nays: None
Abstains: None
The motion is passed the meeting is adjourned
7:35
Next Board Meeting
TBA
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)