Ogden Preparatory Academy Board of Directors Meeting
Notice Tags
Schools
Notice Type(s)
Meeting
Event Start Date & Time
May 19, 2022 04:30 PM
Event End Date & Time
May 19, 2022 06:30 PM
Description/Agenda
Ogden Preparatory Academy
OPA Board of Directors Meeting
Date and Time
Thursday May 19, 2022 at 4:30 PM MDT
Location
1435 Lincoln Avenue
Ogden UT 84404
VISION: Ogden Preparatory Academy's vision is to create a positive, nurturing environment for students to grow and learn as they develop the skills necessary to become tomorrow's leaders. Through high academic expectations and experiences, bilingual exposure, leadership roles and commitment to community, OPA students will gain confidence and a sense of self worth that will prepare them to face the challenges in a competitive world.
Agenda
Purpose Presenter Time
I. Opening Items 4:30 PM
A.Record Attendance
Stefanie Zwygart 1 m
B.Call the Meeting to Order
Stefanie Zwygart 1 m
C.Approve Minutes
Approve Minutes Stefanie Zwygart 1 m
Minutes for OPA Board of Directors Meeting on April 14, 2022
D.Opportunity for Public Input
Discuss Stefanie Zwygart 5 m
E.Consent Calendar
Vote Stefanie Zwygart 5 m
Calendar modification.
Moved registration to August 2, so the principals may attend the Gang conference and be here to support families at registration.
Summer PD Expenses
AVID Conference
Registration: 7 people at $875 for $6,125
Hotel: $8,828.24
Airfare: $2,401.20
Safe and Civil Schools Conference:
Registration: 10 people at $1,200 each for $12,000
Hotel: $8,200
Airfare: $3,259.80
Per Diem (all): $5,772
FY23 OPA School Calendar.pdf
II. Finance 4:43 PM
A.Financial Review
Discuss Spencer Adams 5 m
B.FY22 Final Budget Approval
Vote Debbie Deem 5 m
C.FY23 Initial Budget Approval
Vote Stefanie Zwygart 5 m
D.Curriculum Discussion
Vote Debbie Deem 10 m
Wonders supplement materials: each year grade level teams request Wonders consumable materials. The total amount is typically around $8,000; however, we won't have an exact quote until the requests are finalized.
History Curriculum, 7-9: the history textbooks are have are outdated. We are researching options for updating the curriculum. We are finalizing the selection and quantity, and then we can get a final quote for the purchase. The purchase will not exceed $20,000.
Request that he Board approves the Admin team to make these purchase decisions, and the exact amounts be ratified in a later Board meeting.
E.Kitchen Equipment
Vote Debbie Deem 5 m
Ogden_Prep_Academy.pdf
F.Teacher Device Purchase
Vote Debbie Deem 5 m
36 i-pads at $299 each
36 i-pad keyboards at $149 each
$16,128 total
10 Macbook Airs @ $799
$7,990 Total
G.Employee Retention Tax Credit RFP
Vote Debbie Deem 5 m
B10 ERC Narrative Proposal for Ogden Preparatory Academy.pdf
B10 ERC Cost Proposal for Ogden Preparatory Academy.pdf
H.Medicaid Support System
Vote Debbie Deem 5 m
Medicaid services and billing provides payment for specific Special Education related services as outlined in Individualized Education Plans.
Documentation Review October 2021.ppt
October 2021 Annual Training.ppt
Medicaid service provider comparison form.pdf
I.Maintenance Purchases
Vote Debbie Deem 15 m
Painting: up to $22,000 (hallways, stairwells, 7 classrooms)
Paint: up to $7,000
Carpet; up to $25,000 (7 classrooms)
Lighting: up to $37,000 (Elementary)
III. Executive Session 5:43 PM
A.Enter Closed Session
Vote Stefanie Zwygart 5 m
To protect the privacy of an individual.
B.Exit Closed Session
Vote Stefanie Zwygart 5 m
C.Construction Approvals
Vote Debbie Deem 10 m
Construction decision.
Delegate authority to act and ratify.
Underwriter RFP.
IV. Administrative Report 6:03 PM
A.Administrative Board Report
Discuss Administrative Team 15 m
OPA Libraries Annual Report: https://sites.google.com/ogdenprep.org/opalibrariesannualreport2021-2/home
68-Ogden Prep.pdf
Administrative Board Report 05.19.2022.pdf
B.Speech Therapy Agreement
Vote Debbie Deem 5 m
FY23_OPA_and_Something_to_Talk_About_Contract_(1).pdf
V. Policies 6:23 PM
A.Policy Updates
Vote Stephanie Mathers 5 m
Archive the following; content from these policies is being addressed in other policies such as Data Governance, and Social Media:
2.04 Student Education Records Management
6.04 Electronic Resources Policy
6.15 Social Networking Policy
Revise the following:
3.09.POL Audit Policy
3.09.POL_Audit_Policy_-_Google_Docs.pdf
2.04.POL Student Education Records Management.pdf
6.04.POL Electronic Resources Policy.pdf
6.15.POL Social Networking Policy.pdf
VI. Other Business 6:28 PM
A.Required Trainings
FYI
Annual Trainings for Board Members:
Open Meetings Act - Annually (completed: Bill, Sara, Molly, Jessica)
School Land Trust - Annually (completed: Stefanie, Bill, Jessica, Sara, Molly)
State Auditor Trainings - only once per term. (Completed: Tyler, Sara, Molly, Jessica)
USBE Internal Audit Trainings - only once (completed: Stefanie, Bill, Tyler, Molly, Sara)
B.Housekeeping
Discuss Stefanie Zwygart 5 m
Proposed Meeting Schedule:
June - if we need a quick electronic meeting, when would be a good day?
July 21
August 18
September 8
October 13
November 10
January 12
February 9
March 9
April 13
May 18
VII. Closing Items 6:33 PM
A.Adjourn Meeting
FYI Stefanie Zwygart
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Freddy at aperez@ogdenprep.org, giving at least three hours notice.
Notice of Electronic or Telephone Participation
Electronic Participation may be available at some meetings. Persons wanting to participate electronically should contact Freddy at aperez@ogdenprep.org, giving at least three hours notice.