General Information

Government Type

Municipality

Entity

Mona

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

MINUTES

Notice Tags

Business, Bonds

Notice Type(s)

Meeting, Hearing, Bond

Event Start Date & Time

December 14, 2021 07:30 PM

Event End Date & Time

December 14, 2021 08:35 PM

Description/Agenda

MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS MEETING CALLED TO ORDER BY MAYOR WILLIAM MILLS AT 7:30 P.M. PRESENT: William M. Mills - Mayor Randy Christensen - Councilmember Jay Mecham - Councilmember Frank Riding - Councilmember Amy Stanley - Councilmember - Absent Excused Micheal Stringer - Councilmember GUEST: Jay Christensen, T.J. Pace, Bryan Matheson, Vern Christensen ALSO PRESENT: Times News Reporter-Myrna Trauntvein Melinda Matheson Recreation Director, Lyla Spencer -City Recorder, Sara Samuelson Director of Finance OPENING PRAYER: Mayor William Mills APPROVAL OF NOVEMBER 23, 2021 MINUTES: Councilmember Micheal Stringer moved to make a motion to accept the minutes of November 23, 2021 as written. Councilmember Randy Christensen made a second to that motion. All voted in favor, motion carried. Councilmember Amy Stanley was not present for the vote. (1st Motion) RESOLUTION NO 2021-6 Mayor William M. Mills presented and read the following: A Resolution Authorizing not more than $160,000 Water Revenue Bonds, in one or more series, to Finance Water System Improvements, and Related Improvements: Providing for the publication of a notice of public hearing and bonds to be issued fixing the maximum aggregate principal amount, maturity, interest rate and discount of the bonds; providing for the running of a contest period; and related matters. NOTE: The Final Bond Resolution was in front of the city council when Parameters Resolution #2021-6 was considered for adoption. A copy of resolution #2021-6 is attached to the minutes for public viewing. Mills than asked for a motion to approve Resolution #2021-6 as presented. MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS Councilmember Jay Mecham moved to make a motion to approve Resolution #2021-6 as presented with a second by Councilmember Micheal Stringer. All present voted in favor, motion carried. Councilmember Amy Stanley was not present for the vote. (2nd Motion) ANNUAL FINANCIAL AUDIT REPORT: Mona City's Financial Audit Report was presented by Independent CPA Greg Ogden, Springville, Utah on December 6, 2021. Report on the Financial Statements: I have audited the accompanying financial statements of the governmental activities, the business type activities, each major funds, and the aggregate remaining fund information of Mona City, Utah as of and for the year ended June 30, 2021, and the related notes to the financial statements, which collectively comprise the City's basic financial statements that are free from material misstatement whether due to fraud or error. From the Report on Compliance Greg Stated: 'I have audited Mona City, Utah's (City) compliance with the applicable state compliance requirements described in the Stat Compliance Audit Guide, issued by the office or the Utah State Auditor for the year ended June 30, 2021. State compliance requirements were tested for the year ended June 30, 2021 in the following areas: Budgetary Compliance, Fund Balance, Restricted Taxes and related Revenues, Fraud Risk Assessment, Government Fees & Enterprise Fund Transfers, Reimbursement, loans, and Services. Management is responsible for compliance with the state requirements referred to above. Greg noted that Mona City's Fraud Score and Risk Management Controls are inline with state compliance and is much better for the year 2021. Ogden also brought to the council attention the city has put into place new policies that have helped. Greg brought out a few of the highlights from the Management Discussion and Analysis as follows: The total net position for the city as a whole increased by $45,160, the total unrestricted net position for the city as a whole increased by $103,083, the total net position for governmental activities decreased by $46,111 and the total net position for business-type activities increased by $91, 271. He said that the city's assets for cash and cash equivalents were $436,286 for governmental activities and $589,478 for business-type activities for a total of $1.025, 764. Accounts receivable were $108, 292 for government activities and $67,779 for business type activities. 'There are three main types of business activities: operating, investing, and financing, in a business audit this would be the balance sheet.' Ogden reported. Ogden continued, 'The deferred inflows of resources are property taxes of $67.581 and pensions which are $26, 583.' 'Restricted cash and cash equivalents amount to $544,985, Proprietary funds are those that are most like funds in the private sector.' MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS Proprietary funds are used to account for activities that receive significant support from fees and charges. 'There are healthy amounts in the water and natural gas funds,' Said Ogden. The two are bringing in the proper amount of revenue. 'The sewer system is a $20 million asset but so much is lost in depreciation each year that it comes up short,' said Ogden 'That depreciation will continue for another 40 years,' Ogden said. Ogden ended by telling the council he appreciated working with the city's new Finance Director Sara Samuelson along with the help of Treasurer Michelle Dalton. And added Everd Squire former Finance Director had set the tone and had done a lot for the city. The Annual Financial Report is attached for public viewing. Mayor Mills presented Ordinance #2021-14 (Major Subdivision Open Space) to be approved and adopted by the council. Mills then asked for a motion to adopt and approve the above ordinance #2021-14 as read. Councilmember Randy Christensen moved to make a motion to approve the above ordinance as read with a second by Councilmember Micheal Stringer. All present voted in favor, motion carried. Councilmember Amy Stanley was not present for the vote. (3rd Motion) PLANNING AND ZONING: Planning and Zoning Chair Lynn Ingram presented two building permits to the council for consideration & approval. Colton Cobbley came in for an accessory building permit to build a shed located at 557 S 100 W. They had everything in place and Lynn recommended the council consider and approve the permit as described above. Mayor Mills called for a motion to approve a building permit located for Colton Cobbley at 557 S 100 West for a shed. Councilmember Frank Riding moved to make a motion to approve a building permit for Colton Cobbley located at 557 S 100 West for a shed, with a second by Councilmember Jay Mecham. Motion carried. Councilmember Amy Stanley was not present for the vote. (4th Motion) Kelly Lind Construction came in for a building permit. Ingram told the council Lind is building for the Cooks. The setbacks are okay and everything else is in place, Ingram recommended the council consider Kelly Lind for a building permit located at 52 West, 850 South. Mayor Mills called for a motion to approve a building permit as described above. Councilmember Jay Mecham moved to make a motion to approve a building permit to Kelly Lind with a second by Councilmember Frank Riding. All present voted in favor of the motion. Motion carried. Councilmember Amy Stanley was not present for the vote. (5th Motion) Also on their agenda: Mike Keith-MK Estates submitted an application for a Minor Subdivision. Public Hearing: Cliff Hales Subdivision Preliminary Application approval request. Ingram said they have scheduled a meeting on January 12, with the Hales and his attorney to discuss issue and possible settle some of their concerns. MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS A public hearing was held to update Title 11 Subdivision Ordinance, this includes an update to Ordinance #11-4 Subdivisions, to include Subdivision Open Space. The Ordinance will then be presented to City Council for approval and adoption on December 14, 2021. DELEGATIONS: Recreation Director Melinda Matheson presented her monthly report as follows; Matheson told the council as usual the tumbling classes fill quickly; winter tumbling registration launched November 30th with 94 open spots only 9 spots remain open, the next class will begin on January 11, 2022. Matheson continued her report as follows: 1/2nd grade, and 3rd/4th grade basketball will be taking a holiday break and resuming on January 3rd 2022. A winter photography class will start in February. Spring registration will also begin in February. PreK/Kindergarten basketball will start on January 6, 2022, and run for 6 weeks. Four teams are signed up. DIRECTOR OF FINANCES, SECRETARY/TREASURER AND RECORDERS REPORT: Director of Finance Sara Samuelson presented the Mona City Disbursement Listing for checking dated 11/23/2021 to 12/14/2021; Sara asked if there were questions on the disbursement list. There were eight checks (8) checks over the allotted amount of $2,000; there were no questions on the checks. The disbursement Report is attached to the minutes for public viewing. Sara reported someone was able to use Melinda Matheson's (Recreation Director) city card number. They used the number for several questionable purchases. Fortunately the money was returned by the bank. How the scammer got the number is unknown. The city will be receiving new credit cards for the Good 2 Go Convenience Store. The city had an arrangement with the former owner to charge fuel to the city and pay the bill later. The city will now have fleet cards, they should arrive soon. City Recorder Lyla Spencer informed the council the annual mandatory Open Meeting Law presentation will be presented during the council's January 25th city council meeting. It will be a part of the regular meeting. There was no report from the Secretary/Treasurer. COUNCIL BUSINESS: There were no fence permits or business licenses presented to the council. Chad Phillips Gas/Water Operator has solved the issues with the state concerning the gas delivery system, Mayor Mills reported. He received a letter saying that Mona City had met all MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS the requirements and 'it is a good thing, because the state can charge $1 million per violation'. Mills said. The base for the new million gallon water tank has been poured and the crew is tying in the metal. Mayor Mills said Councilmember Amy Stanley spoke with Nephi City's Administrator Seth Atkinson in regard to their recycling program. 'Recycling is good, but we are small.' Mills told the council and those present. There will be an update meeting tomorrow (December 15th) at 10:00 on the progress of the new water tank. Councilmember Jay Mecham said he has experience with the company and is willing to help with the process if needed. Mills said they should wait until Councilmember Amy Stanley is present to hear what she has found out. The city is still working to purchase a flow meter for the sewer plant, Said Mills. Councilmember Randy Christensen reported the 200 E road redo will not happen this funding cycle with the CDBG (Community Development Block Grant), not all the needed documentation could be submitted by the deadline; however the city will be able to submit an application on the next funding cycle. Councilmember Christensen had taken Jay Christensen with him to Salt Lake City to request a funding adjustment on the new chlorinator building which was approved. Congressman Burgess Owens and three of his aids visited the tomato plant. Christensen said he was able to discuss some city issues with Owens. Councilmember Jay Mecham had a problem with the snow removal schedule and would like to be assigned over the roads in January. 'During the most recent storm, if the snow plow had been out at 9 p.m., the work would have been done by morning.' FYI: There were six (6) motions voted upon and passed, a motion to approve the November 23, 2021 minutes, a motion to approve Parameters Resolution #2021-6, a motion to approve a building permit for Colton Cobbley location, 557 S, 100 W, a motion to approve a building permit for Kelly Lind Consturction, a motion, approve Ordinance #2021-14, and a motion to adjourn this meeting of December 14, 2021. PAY FINANCES ADJOURNMENT: Councilmember Jay Mecham moved to make a motion to pay the finances and adjourn with a second by Councilmember Frank Riding, all present voted in favor, Councilmember Amy Stanley was not present for the vote. Motion carried. (10th Motion) The city council meeting was then adjourned at 8:36 p.m., with no further comments. AN EXECUTIVE SESSION IF NECESSARY: An executive session was not necessary. MONA CITY COUNCIL MEETING DECEMBER 14, 2021 COUNCIL CHAMBERS _________________________________ William M. Mills - Mayor ___________________________ Lyla R. Spencer - CMC, City Recorder

Notice of Special Accommodations (ADA)

In Compliance with the Americans with Disabilities Act,individuals needing special accommodations (including auxiliary communicative aids and services) during the meeting should notify the City recorder (435-623-4913),at least 48 hours before the hearing.

Notice of Electronic or Telephone Participation

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Meeting Information

Meeting Location

20 WEST CENTER STREET
P.O. BOX 69
Mona, UT 84645
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Contact Name

Alicia Hills

Contact Email

alicia.hills@monacity.org

Contact Phone

(435)623-4913

Notice Posting Details

Notice Posted On

January 13, 2022 11:40 AM

Notice Last Edited On

January 13, 2022 11:40 AM

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