Board of Directors Meeting Minutes
October 5th, 2021, 5:00pm - 1160 N 645 West, Washington, Utah
Agenda Item
Presenter
Questions to answer
Time
Board Meeting Call to Order
Chair Haendiges
Board Members in Attendance: Jim Haendiges,, Nancy Glover, Ana Eldredge, Jessi Cox, Emily Reed
Others in attendance: Shannon Greer, Director Bergeron (phone call)
Others in Attendance on Zoom: Mariah Phares, Heather King, Nate Adams
5:10
Approve Minutes
Jessi Cox
Motion: Jessi Cox motions to approve the previous month's minutes.
Emily Reed Seconds.
Aye: Emily Reed, Jessi Cox, Ana Eldredge, Nancy Glover
Nay: None
Abstain: None
Minutes are approved
Public Comment
Chair Haendiges
No Public Comment
Agenda has been switched to accommodate to unforeseen circumstances
Financial Report
Nate Adams
(Red Apple)
Nate Adams of Red Apple presented the current budget to the Board.
The audit is continuing through the month of October.
October 1st enrollment count is at 236 which surpassed the goal for the budget. Auditors were at the school to check attendance and enrollment records. Thank you to the admin team for getting everything ready for the audit.
SR III grant application was turned in on time and fully approved by the state.
25% of the budget has been used for the 2021-2022 school year and the budget is trending appropriately with expenses.
Overall the budget is at a healthy bottomline at 3% and in the black at $81, 371. This is a good start to the year especially with enrollment goals being met.
Administrative Report given by Chair Haendiges due to unforeseen circumstances.
Chair Haendiges
Chair Heandiges presented to the board Director Bergeron's report.
Academics:
Beginning of Year (BOY) testing completed.
All Tier II and Tier III interventions are underway for Math & Reading.
All Classroom teachers have had a formal evaluation based on the Utah Observation Framework.
Culture/Calendar:
PTVO is up and running and doing great.
PTVO's 1st fundraiser raised over $400 from Zupas. This exceeded last year's amount.
PTVO has plans for teacher appreciation in November and December.
Fall Break is October 11th-15th.
The MultiCultural Market will be October 29th, all families will be invited to attend.
Compliance:
All Grants are applied for in Utah Grants. There will be more grants being released in the coming weeks to apply for.
All State reports have been submitted on time.
Continually, working with SPEDCO to stay compliant on all IEPs and 504s. The school has a high percentage of SPED students to serve.
All teachers were inputted into CACTUS. Teachers' licenses and experiences get inputted into this database and the school receives funding when done on time.
Oct. 1st Count audit was completed.
Discussion Items
Chair Haendiges
Director Bergeron presented over the phone to the board the TSSA Plan and SPED Policies and Procedures Manual..
The TSSA Plan is similar to last year's plan, minus items that were removed due to being funded by Landtrust.
Team meetings with the Director will be held every week.
When the Director is unavailable to attend IEP and 504 meetings as the LEA, Jennifer Slade and Scarlett Vail will fill in as LEA's.
The state has updated their SPED Policies and Procedure Manual for 2021 and requires each school to adapt the manual to their school. MVM's SPED Policies and Procedures Manual is an exact duplicate of the states with the exception of the school name being added and noting the Combination SLD Eligibility Method.
Action Items
Chair Heandiges
Motion: Jessi Cox motions to approve SPED Policies and Procedures Manual.
Emily Reed Seconds
Aye: Emily Reed, Jessi Cox, Ana Eldredge, Nancy Glover
Nay: None
Abstain: None
Motion is passed
Motion: Jessi Cox motions to approve TSSA Plan.
Emily Reed Seconds
Aye: Emily Reed, Jessi Cox, Ana Eldredge, Nancy Glover
Nay: None
Abstain: None
Closed Session
Chair Heandiges
Motion: Jessi Cox motions to enter Closed Session to discuss Character & Competence of an Individual.
Ana Eldredge Seconds
Voting by Roll Call: Jessi Cox Aye, Ana Eldredge Aye, Nancy Glover Aye, Emily Reed Aye
Nay: None
Abstain: None
Motion is passed Board meeting moves to Closed Session
6:00
Action Items from Closed Session
There are no action items from Closed Session
7:00
Adjournment
Chair Haendiges
Motion: Jessi Cox motions to adjourn the meeting.
Emily Reed Seconds
Ayes: Emily Reed, Jessi Cox, Ana Eldredge, Nancy Glover
Nay: None
Abstain: None
The motion is passed and the meeting is adjourned.
7:00
Next Board Meeting
Chair Haendiges
November
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)