General Information

Government Type

Charter School

Entity

Mana Academy Charter School

Public Body

Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

5.19.21 Mana Board Meeting MINS

Notice Tags

Education

Notice Type(s)

Meeting

Event Start Date & Time

May 19, 2021 06:30 PM

Description/Agenda

Mana Academy Charter School Board Conference Agenda Virtual meeting. Contact ehernandez@themanaacademy.org for access. Wednesday, May 19, 2021 6:30 p.m. - 8:30 p.m. Our Mission: To develop scholars who are rooted in their native cultures and are prepared to be the leaders of tomorrow Welcome Call to order and approval of previous board meeting minutes. Attendance: Kehaulani Vaughn, Nate, Betsy, Estela, Casey Holmes, Anapesi Kaili, Richard Wolfgram, Feleti Matagi Kehaulani Vaughn moves to approve the April Board minutes. Estela Hernandezseconds the motion. All board members approve and the April minutes are approved. Public Comment- N/A Board Items and Reports Announcements- N/A Director's Report - Anapesi Ka'ili - Key dates: Wed, 6/2: Kinder grad in the morning, 6th grade Grad in the afternoon 6/4: 10a-12p: HS Grad 6/3 Last day of school- Lagoon Day for older kids All students have been testing all month- in person should be able to share next month about k-8 results to see how this will affect plans- specifically summer school plans HS results won't be available until around 6/30 Mana will ask students to continue wearing masks through the end of the year. Special Education Report - Betsy Naeata SPED Policy and Procedure pre-approved by the state. Needs Board approval. Main changes: Added combination method to determine eligibility for SPED services (used to be a discrepancy model) Added new Fed gov't regulations to the policy The review can be done without having to hold a meeting- in the past all IEP team members had to be present for a review meeting Updated policies on intervention and data requirements to meet eligibility process Updated requirements- using different assessments to determine if a child has a disability or other accommodations are needed Updates ensure alignment with state and federal guidelines Annual SPED survey- met state goal on return rate. Working to increase that rate to 100%. Finance report Preparing for next year and preparing for the audit. Getting all federal grant documentation organized to request the funds-some have come in, others will be requested after documentation is gathered Lunch program: above and beyond the forecast due to more participation and free lunch for all. Will likely bring in more funds than expected. This will continue next year. Expenses: all expenses are trending with the time of year (about 83% of the year) Overall $111,000 bottom line forecast Next meeting Final FY21 and FY22 Budget approvals Discussion Fraud Risk Management-- Discussed results Need a statement of ethical behavior in writing for board members. Potentially establish an anonymous message system to submit tips on suspected fraud (google form, voicemail, etc) Need an Internal Audit Committee- 1 or more board member(s) and 1 school administrator that meets twice a year- treasurer and director meet as a committee? Policy Review and Proposal -n/a Board president - Action Items School Land Trust 2021-2022 Plan Anapesi reviewed goals and funding allocation--some plans were shifted due to the year we've had focus on reading, k-3 Provide technology devices for all k-3, para-educator, professional development for staff, and software, ongoing professional learning communities to analyze data and strategizing for improving literacy Kehaulani motions to approve the School Land Trust 21-22 Plan, Estela seconds the motion. All board members agree and the plan is approved. Special Education Policy and Procedure Manual for 21-22 Estela motions to approve the special education policy and procedure manual as presented during SPED Report. Kehaulani seconds the motion. All board members are in favor and the updates to the manual are approved. Approval of Amended Policies- N/A Approval of New Policies- N/A Closed/ Executive Session: The board will consider a motion to close the meeting to hold a strategy session to discuss pending or reasonably imminent litigation, and/ or to discuss the purchase, exchange, or lease of real property, and/ or the character, professional competence, or physical or mental health of an individual in conformance with §52-4-204 and 52-4-205 et. seq., Utah Code Ann. Action items from Closed/ Executive Session: Vote on items discussed in closed session. Training- n/a Adjourn Meeting Kehaulani motions to adjourn the meeting. Estela seconds to adjourn. All members are in favor and the meeting is ad JUNE MEETING: Final FY 21 budget and FY 22 budget Action item:June meeting: establish a formal audit committee- treasurer, administrator and add'l board member Action item- ethical behavior Action item- approve policy on fraud hotline discussion: fraud risk assessment Action approve new Title 1 amended policies ** USOE holds board members accountable by (1) documenting trainings attended; (2) examining financial and development records; (3) scrutinizing academic outcomes and student success; (4) and ensuring school improvement on its overall grade.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Richard Wolfgramm at 801-972-6262.

Notice of Electronic or Telephone Participation

held on zoom

Meeting Information

Meeting Location

Virtual
West Valley City, UT 84128
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Contact Name

Richard Wolfgramm

Contact Email

rwolfgramm@themanaacademy.org

Contact Phone

8019726262

Notice Posting Details

Notice Posted On

June 22, 2021 04:58 PM

Notice Last Edited On

June 22, 2021 04:58 PM

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