CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
June 22, 2021 - POLICY SESSION
City Council Chambers
55 South State Street
Third Floor
Clearfield, Utah
7:00 P.M. POLICY SESSION
CALL TO ORDER: Mayor Shepherd
OPENING CEREMONY: Councilmember Peterson
APPROVAL OF MINUTES: June 8, 2021 - Policy Session
PUBLIC HEARING:
1. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON AMENDMENTS TO THE FISCAL YEAR 2021 BUDGET
BACKGROUND: Staff has identified expenditures necessary for City operations which were not included in its current budget. Rich Knapp, Finance Manager, has prepared the proposed amendments for the Fiscal Year 2021 budget. State law requires a public hearing before the City Council approves amendments to the City budget.
RECOMMENDATION: Receive public comment.
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A REQUEST TO AMEND THE CITY'S GENERAL PLAN FUTURE LAND USE MAP DESIGNATING THE PROPERTIES LOCATED AT APPROXIMATELY 1455, 1525, 1527, 1543, 1550 SOUTH 1000 WEST AND 942, 922 WEST 1600 SOUTH (TINS: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, AND 12-391-0023) FROM COMMERCIAL TO RESIDENTIAL
BACKGROUND: The applicant is requesting the proposed general plan amendment and the following zoning map amendment for the subject properties to be combined for the purpose of single-family residential development. The vision for the development is to provide a unique single-family development that would be the first of its kind in Davis County and only has been constructed in the Daybreak community in South Jordan. The developer is requesting approval of the general plan and zoning map amendments subject to a development agreement that outlines the future development of the subject properties consistent with the proposed concept. Previously the developer requested a general plan amendment and zoning map amendment for the purpose of developing the subject properties with townhomes. The requests were withdrawn prior to the City Council taking action. The Planning Commission heard the request on June 2, 2021 and recommended approval.
RECOMMENDATION: Receive public comment.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A REQUEST TO REZONE PROPERTIES LOCATED AT APPROXIMATELY 1455, 1525, 1527, 1543, 1550 SOUTH 1000 WEST AND 942, 922 WEST 1600 SOUTH (TINS: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, AND 12-391-0023) FROM A-1 (AGRICULTURAL) AND C-2 (COMMERCIAL) TO R-3 (RESIDENTIAL)
BACKGROUND: The applicant is requesting the proposed preceding general plan amendment and this zoning map amendment for the subject properties to be combined for the purpose of single-family residential development. The vision for the development is to provide a unique single-family development that would be the first of its kind in Davis County and only has been constructed in the Daybreak community in South Jordan. The developer is requesting approval of the general plan and zoning map amendments subject to a development agreement that outlines the future development of the subject properties consistent with the proposed concept. Previously the developer requested a general plan amendment and zoning map amendment for the purpose of developing the subject properties with townhomes. The requests were withdrawn prior to the City Council taking action. The Planning Commission heard the request on June 2, 2021 and recommended approval with the condition that a development agreement be executed with the City ensuring the development is in accordance with the proposed conceptual plan.
RECOMMENDATION: Receive public comment.
4. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A ZONING TEXT AMENDMENT FOR TITLE 11, CHAPTER 3, SECTION 3 - DEFINITIONS AND TITLE 11, CHAPTER 11, ARTICLE A, SECTION 3 - COMMERCIAL ZONE C-1 CONDITIONAL USES AS IT RELATES TO ASSISTED LIVING FACILITIES
BACKGROUND: The applicant is requesting approval for a zoning text amendment to change the definition for 'Assisted Living Facility' and allow this type of facility as a conditional use in the C-1 (Commercial) Zone. As stated in the application materials, 'the current definition (for assisted living facility) under the city ordinance could potentially by misconstrued to allow for 'Independent Living Facilities.' An independent living facility would be an apartment building for seniors that does not require state licensure. Alternatively, an assisted living facility or nursing home are licensed facilities with the Utah State Department of Facility Licensing. Clearfield City Code only differentiates between assisted living facilities and nursing or rest home facilities in how occupants are able to respond to an emergency situation.
RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
5. OPEN COMMENT PERIOD
The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org.
The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
6. CONSIDER APPROVAL OF RESOLUTION 2021R-12 AUTHORIZING AMENDMENTS TO THE FISCAL YEAR 2021 BUDGET
RECOMMENDATION: Approve Resolution 2021R-12 authorizing amendments to the fiscal year 2021 budget and authorize the Mayor's signature to any necessary documents.
7. CONSIDER APPROVAL OF ORDINANCE 2021-01 AMENDING THE CITY'S GENERAL PLAN FUTURE LAND USE MAP DESIGNATION FOR THE PROPERTY LOCATED AT APPROXIMATELY 1455, 1525, 1527, 1543, 1550 SOUTH 1000 WEST AND 942, 922 WEST 1600 SOUTH (TINS: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, AND 12-391-0023) FROM COMMERCIAL TO RESIDENTIAL
RECOMMENDATION: Approve Ordinance 2021-01 Amending the City's General Plan Future Land Use Map Designation for the properties located at approximately 1455, 1525, 1527, 1543, 1550 South 1000 West and 942, 922 West 1600 South (TINs: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, and 12-391-0023) from Commercial to Residential and authorize the Mayor's signature to any necessary documents.
8. CONSIDER APPROVAL OF ORDINANCE 2021-02 REZONING PROPERTIES LOCATED AT APPROXIMATELY 1455, 1525, 1527, 1543, 1550 SOUTH 1000 WEST AND 942, 922 WEST 1600 SOUTH (TINS: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, AND 12-391-0023) FROM A-1 (AGRICULTURAL) AND C-2 (COMMERCIAL) TO R-3 (RESIDENTIAL)
RECOMMENDATION: Approve Ordinance 2021-02 Amending the City's General Plan Future Land Use Map Designation for the properties located at approximately 1455, 1525, 1527, 1543, 1550 South 1000 West and 942, 922 West 1600 South (TINs: 12-065-0005, 12-065-0086, 12-065-0091, 12-065-0096, 12-065-0104, 12-065-0186, 12-391-0011, 12-391-0012, 12-391-0022, and 12-391-0023) from A-1 (Agricultural) and C-2 (Commercial) to R-3 (Residential) and authorize the Mayor's signature to any necessary documents.
9. CONSIDER APPROVAL OF ORDINANCE 2021-09 AMENDING TITLE 11, CHAPTER 3, SECTION 3 - DEFINITIONS AND TITLE 11, CHAPTER 11, ARTICLE A - COMMERCIAL ZONE C-1 CONDITIONAL USES AS IT RELATES TO ASSISTED LIVING FACILITIES
RECOMMENDATION: Approve Ordinance 2021-09 amending Title 11, Chapter 3, Section 3 - Definitions and Title 11, Chapter 11, Article A - Commercial Zone C-1 Conditional Uses as it relates to Assisted Living Facilities and authorize the Mayor's signature to any necessary documents.
10. CONSIDER APPROVAL OF RESOLUTION 2021R-13 ESTABLISHING AN AUDIT COMMITTEE
BACKGROUND: The Office of the State Auditor has developed a risk assessment model entitled 'Fraud Risk Assessment' that provides a basic evaluation of an entity's fraud risk based on the required separation of duties and recommended measures. The Fraud Risk Assessment includes a recommendation that governmental entities create an Audit Committee to assist the governing body in its financial oversight responsibilities; and
RECOMMENDATION: Approve Resolution 2021R-13 establishing an Audit Committee and authorize the Mayor's signature to any necessary documents.
11. CONSIDER APPROVAL OF THE FINAL SUBDIVISION PLAT FOR WOODS COURT SUBDIVISION LOCATED AT APPROXIMATELY 245 NORTH 1000 WEST
BACKGROUND: The applicant is requesting final subdivision plat approval to subdivide the subject properties for a 14-lot single-family subdivision. The proposed subdivision will have a public residential cul-de-sac street that will connect to 1000 West. The Planning Commission heard the request on May 5, 2021 and recommends approval with conditions.
RECOMMENDATION: Approve the Final Subdivision Plat for Woods Court Subdivision located at approximately 245 North 1000 West with the conditions set by the Planning Commission and authorize the Mayor's signature to any necessary documents.
12. CONSIDER APPROVAL OF THE FINAL SUBDIVISION PLAT FOR PINES SUBDIVISION LOCATED AT APPROXIMATELY 1345 SOUTH STATE STREET
BACKGROUND: The applicant is requesting final subdivision plat approval to combine and subdivide subject properties into a 2-lot commercial subdivision. The proposed subdivision does not include new roads or access points for the 2 lots but is simply to combine properties and provide separation for the different business uses. The Planning Commission heard the request on May 5, 2021 and recommends approval with conditions.
RECOMMENDATION: Approve the Final Subdivision Plat for Pines Subdivision located at approximately 1345 South State Street with the conditions set by the Planning Commission and authorize the Mayor's signature to any necessary documents.
13. CONSIDER THE AWARD OF BID FOR THE 500 WEST WATER AND SEWER LINE CONSTRUCTION PROJECT
BACKGROUND: Clearfield City is working with Syracuse City to extend 500 West near Antelope Drive. Phase One of the project includes the installation of the utilities for the 500 West roadway. The scope of the project includes extending the current 10' water main on Antelope Dr. south to the existing 8' water main currently paralleling Barlow Park on 500 West. The project will also include extending the water mains into Jenny Lane and 1900 South. The new water main will be dividing two pressure zones. The contractor will be constructing and installing a new Pressure Reducing Valve Station (PRV Station) to accommodate the two pressure zones. The sewer utilities will be extended from the north end of Barlow Park to about 1850 South allowing for future service connections. Bids were solicited and SkyView Excavation and Grading Inc. was the lowest responsible bidder.
RECOMMENDATION: Approve the award of bid for the 500 West Water and Sewer Line Construction Project to SkyView Excavation and Grading Inc. for the bid amount of $399,600 with a contingency of $80,674, for a total project cost of $480,274; and authorize the Mayor's signature to any necessary documents.
COMMUNICATION ITEMS:
Mayor's Report
City Councils' Reports
City Manager's Report
Staffs' Reports
**ADJOURN AS THE CITY COUNCIL AND RECONVENE AS THE COMMUNITY DEVELOPMENT AND RENEWAL AGENCY (CDRA)**
COMMUNITY DEVELOPMENT AND RENEWAL AGENCY (CDRA) AGENDA
1. CONSIDER APPROVAL OF THE MINUTES FROM THE JUNE 8, 2021 POLICY SESSION AND JUNE 15, 2021 WORK SESSION
PUBLIC HEARING:
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON AMENDMENTS TO THE FISCAL YEAR 2021 BUDGET
BACKGROUND: Staff has identified expenditures necessary for CDRA operations which were not included in its current budget. Rich Knapp, Finance Manager, has prepared some proposed amendments for the 2021 fiscal year budget. State law requires a public hearing before the Board approves amendments to the CDRA budget.
RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
3. CONSIDER APPROVAL OF RESOLUTION 2021R-03 AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2021 BUDGET
RECOMMENDATION: Approve Resolution 2021R-03 authorizing an amendment to the fiscal year 2021 budget and authorize the Chair's signature to any necessary documents.
**ADJOURN AS THE CDRA**
Dated this 17th day of June, 2021.
/s/Nancy R. Dean, City Recorder
Notice of Special Accommodations (ADA)
The City of Clearfield, in accordance with the 'Americans with Disabilities Act' provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.