General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Notice

Event Start Date & Time

March 18, 2021 06:30 PM

Description/Agenda

Minutes of Oak City Town Board Regular Meeting held March 18, 2021 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council Member Dave Steele Council Member Dallin Christensen Council Member Monica Niles Council Member Stewart Rowley Town Clerk Karen K. Lovell OTHERS Nathan Nielson Marva Jean Anderson (YCC Leader) Lafe Finlinson (YCC) Mckensie Finlinson (YCC) Heather Turner (YCC) Patrick Finlinson Oak City Days Chair Spencer Nielson Traci Callister April Anderson Melanie Finlinson The following agenda items were considered: A. Invocation. The invocation was given by Stewart. B. Adopt Agenda. Stewart moved, seconded by Dave, to adopt the agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Stewart-Aye. Monica Niles arrived at this time. C. Adopt Minutes of Town Board Public Hearing and Regular Meeting held February 18, 2021. Dallin moved, seconded by Dave, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Stewart-Aye. Monica-Aye. D. Adopt Minutes of Town Board Special Meeting held March 9, 2021. Dave moved, seconded by Stewart, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. Stewart-Aye. E. Discuss the Idea of Building a Museum at the Oak City Town Park/Tom Nielson. Tom was not able to attend but had discussed his ideas with the Mayor. He would like to build a replica of the pioneer house at the Park and he has parties that are willing to donate. He will get an idea of size and get back with the Mayor. Will discuss this again next month. Marva Jean said that the Daughters of Utah Pioneers (DUP) had considered this and found too many regulations. F. Discuss Memorial Day Program. People have been wanting to know if the Town will have a Program. The Mayor explained that the Veterans of Foreign Wars will be coming and he will have someone give some thoughts. He will check with the Vets on this. G. Discuss Oak City Days Plans. Oak City Days will be held this year. Patrick Finlinson will be the Chair Person. Patrick explained that they will try to make the celebration as normal as possible. Will be looking into if it will be possible to hold the Oak City Day Dinner. It might not be possible to get enough meat due to Covid related meat shortages. It will be at least April or May before this is decided. In the meantime, Shim will check with Doug Nielson, whose family is in charge of cooking and cutting the meat, to see if he thinks there will be any problem with getting the meat. Will discuss Oak City Days further next month. H. Discuss and Adopt Resolution 2021-02 THE CONSOLIDATED FEE SCHEDULE. Dave had prepared this Resolution by making the appropriate updates. The Mayor went through this quickly and explained some of the fee changes and some of the reasoning behind them. Stewart moved, seconded by Monica, to adopt Resolution 2021-02. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. Stewart-Aye. I. Discuss and Adopt Resolution 2021-03 THE OAK CITY TOWN EVACUATION PLAN. The Mayor explained that he checked and found that the changes being made to the Evacuation Plan were updates and therefore did not need to be done as a Resolution. He quickly went through the updates. J. Discuss and Adopt Resolution 2021-04 THE OAK CITY CULINARY WATER EMERGENCY RESPONSE PLAN. The Mayor found out that the changes made to the Culinary Water Emergency Plan were also updates and did not need to be done as a Resolution. He quickly went through the updates. K. Swear in Oak City Town Youth City Council (YCC) Members/Karen K. Lovell. The YCC members were not in attendance yet so continued to Item L. The YCC members arrived at 8:30 p-.m. so the Council returned to Agenda Item K. Karen Lovell swore in the following Youth City Council Members: Lafe Finlinson as Mayor, Mckensie Finlinson as a YCC Member, and Heather Turner as a YCC Member. L. Discuss the Idea of Marki Rowley, Millard County Clerk, Run the Oak City Town 2021 Elections(s) at the Approximate Cost of $1,000. Karen explained that it has been mandated that all Utah municipal elections will be done by mail. She went through the approximate costs of each part of the election if the County were to run it and explained that the County is looking at charging only $1,000 including printing the ballots, which Car Printing charged over $700 for last time. This seemed like a reasonable cost and a more effect way of running the elections this year. Monica moved, seconded by Stewart, to hire Marki Rowley, Millard County Clerk, to run the Oak City Town Election this year. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. Stewart-Aye. M. Public Comments. Marva Jean Anderson stated that some of the headstones at the Oak City Cemetery are in very bad shape. She wondered who would be responsible for repairing and replacing these. The Mayor stated that it would be the families of the departed. N. Continue Discussion and Possibly Approve an Allowance Towards the Purchase of an Electronic Device for Each Council Member and Karen K. Lovell, Oak City Town Clerk. Dave had researched the costs of devices and explained why he thought it would be helpful for the Council Members to have devices. He checked into what other communities are doing and presented a list of those he had researched. Dave explained that if a stipend were to be given, it should be done as part of a Policy of some kind eventually and should be adopted through the Compensation Ordinance. Spencer Nielson wondered if it would be better for Council Members to have an App on their phones instead of lap tops or devices as they can become outdated so quickly. Dallin checked with Microsoft to see if the Town could get some kind of discount, Microsoft said that they don't have any discount like that set up for small municipalities but were willing to see if they could work something out. Dallin was referred to the local branch rep but hasn't heard anything back.. The idea of a stipend should probably be brought up with the Town's attorney also. Will discuss further next month. The YCC Members arrived at this time. 0. Financial Report. The Financial Report was Read and Approved by Board Action. The delinquent accounts amount is little higher. P. Departmental Reports. Monica Niles. Got bid on the costs of wood and labor to upgrade the Bell Tower, it was about $4,500. Will look to see if there is anything cheaper. Going to try to oil the shingles on the Bell Tower. Still working on getting the painting done at the Pavilion and the lights up. Dave noticed that the shingles on the Pavilion are in pretty bad shape and some of the soffit and fascia is bent. He wondered if the entire Pavilion ought to be revamped. Monica felt that a good paint job and the new lights ought to be enough. The Mayor mentioned that he looked at prices for putting a metal roof on the Pavilion and it seems like it was around $3,000. There are some monies budgeted for Pavilion upgrades. Will look into this. The Mayor mentioned that the Hall furnaces need to be replaced. Kids are climbing up on the Hall roof so he will check to see if there is something that can be done to prevent this. Stewart Rowley. It looks like the State will not give the Town a grant for the monies needed for the water study. They will do a 0% interest five-year loan. There will be a letter coming back from the Division of Drinking Water with details on this. Decided to go ahead and pay for the Study but the Town can wait to do the water project. Daniel Hawley, of Jones and DeMille, is willing to meet with the Council again if desired on this. Stewart will inform Daniel of the Town's decision. Will see if paying now, for the Study, will affect trying to get a grant latter for the Project. Stewart pointed out that the Governor of Utah just declared a State of Emergency for Utah, due to the ongoing drought conditions. This might help the Town in obtaining grant monies for water system upgrades. Will continue looking into grants. Nathan Nielson, Oak City Public Works Specialist, attended a Rural Water Conference. The Mayor asked him if he wanted to report on that. Nathan mentioned that where he noticed the Agenda for the meeting was lengthy, he didn't prepare his report. He planned on reporting next month. He did mention a couple of issues but will plan on making a full report next month. Dallin Christensen. Went around Town and made a list of road signs that need to be replaced. Extended the culvert on 200 North Main Street to make the shoulder of the road wider. Also widened the culvert at the west end of that street 200 North 100 West. Been looking at the bridges throughout Town. There are three that need to be widened. Will start working on them one at a time. The tree committee met last night and earlier in the month and did some tree clean up and ripped out a bunch of worthless trees. Looking at buying some trees and making them available for purchase to residents. Nathan mentioned that the tree committee and others, should keep track of the man hours spent clearing, pruning, and cutting trees. The Committee thought more trees should be planted at the Park. Maybe plant some and leave some in between the new ones as to keep enough shade trees. The Mayor suggested planting something different from the Ash trees for variety and also in case the Emerald Ash Borer Beatle makes its way to Utah as predicted. Asked Nathan Nielson to fix a street sign by at 200 North Main Street by tightening the bolts. Nathan will do this tomorrow. Dave Steele. Met with an individual about relocating a power pole in their yard. There are not a lot of options. Dave is looking at what can be done. Met with Dixie Power (changed from Dixie Escalante) and they have a new call center and call out list but it is much the same as it has been. Helped update the Consolidated Fee Schedule. Been working on the street numbering for the Zeb Nielson Annexation. Still waiting for the bill from the purchase of the used transformer. Got an update from Utah Associated Municipal Power Systems (UAMPS) on the Carbon Free Power Project. The Project is moving along. They are still trying to get enough communities to sign up to justify a full project but they can shrink the size of the project if not enough communities sign up. A smaller Project could make it a more efficient Project. Q. Adopt Ordinance 2021-02 The Zeb Nielson Annexation. The Zeb Nielson Annexation had been adopted before but the Mylar Map had been lost. Therefore, in order to enable the Lt. Governor's Office to certify the Annexation in a timely manner, the Ordinance needed to be redone. Monica moved, seconded by Stewart, to adopt Ordinance 2021-02 THE ZEB NIELSON ANNEXATION. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Monica-Aye. Stewart-Aye. R. Adopt Ordinance 2021-03 The Stewart Rowley Annexation. The Stewart Rowley Annexation had been adopted before but the Mylar Map had been lost. Therefore, in order to enable the Lt. Governor's Office to certify the Annexation in a timely manner, the Ordinance needed to be redone. Dave moved, seconded by Monica, to adopt Ordinance 2021-03 THE STEWART ROWLEY ANNEXATION. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Monica-Aye. Stewart-abstained S. Miscellaneous. Mayor Callister. It time to start looking at candidates for hiring for the Summer. He will post a notice on the Bulletin Board. Talked to Jarod Baker about doing some work for the Town but it might need to be bid out. Talked to Mark Shipley about plans with their new home and water connections. Nathan said they have also been looking at it. The new house will be going in behind Mark's current house, which he just sold. The house will lie a little different on the lot than the Mayor thought but it should work. Went and looked at Jeff Brough's building permit for his property located at the end of Bald Hill road. He actually owns the road there. Need to get this transferred to the City. Jeff is fine with that. The Mayor can get it surveyed and get an easement on each side and will check with the attorney to make sure the road is done all the way along. Shim will talk to J.B. Lovell on the easement. There is no water line from the corner by Spencer Nielson's to Jeff's property so one will have to be installed at Jeff's expense. The water line is 4 inch but should it be upgraded to 8 inch for the extension? Should the Town pay the difference? Will look into this. The Mayor talked to the Ovesons about their desire to use more frontage property in front of their home. The Mayor told them it couldn't be done but they felt since others could do it, why couldn't they? They could put in grass or do some landscaping if they want as long as they are willing to maintain it and remove it if it if necessary. Should something be signed? Cody is repairing the flood channel by Nathan Henderson. The Mayor has been contacted by Craig Dutson and Nathan Henderson who are concerned that it is being dug too deep. Need to have an engineer look at it. The Mayor has already contacted an engineer. He will be coming tomorrow. Cody has his own engineer who will be looking at it also. They will be meeting at 2 p.m. The Mayor invited all who wanted to attend. The Mayor pointed out that the Town promised to pay up to $1,400 for this project but it is going to be much more. What should be done? Monica felt the Town needs to pay for it in full as it is still the Town's problem. The Mayor will keep the Council informed on this. Dave reminded the Council that decisions the Council Members make now will effect the Town in the future so need to be diligent when making decisions. Nathan Nielson. Looking into water issues in the Tom Nielson Annexation. Went over these quickly. Will be talking with Tom on this. There is a road buckling near the corner of Center Street and Second East due to a large truck being driven in the are to get water from a hydrant. The Mayor had Nathan tell the driver to use a different hydrant. T. Adjournment. Dave moved, seconded by Stewart, to adjourn. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Monica-Aye. Stewart-Aye. The meeting adjourned at 10:02 p.m. Respectfully Submitted, __________________________________ Karen K. Lovell, Oak City Town Clerk Approved by: ________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 west center
oak city, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

April 19, 2021 03:39 PM

Notice Last Edited On

April 19, 2021 03:39 PM

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