General Information

Government Type

Charter School

Entity

Salt Lake Arts Academy

Entity Website

http://www.slarts.org

Public Body

Salt Lake Arts Academy

Notice Information

Add Notice to Calendar

Notice Title

Salt Lake Arts Academy Governing Board Pending Minutes

Notice Tags

Schools

Notice Type(s)

Meeting

Event Start Date & Time

March 19, 2021 02:00 PM

Description/Agenda

Salt Lake Arts Academy Governing Board PENDING MINUTES March 19, 2021 at 3:00 p.m. Via Zoom https://zoom.us/j/97201548372 Board Members Present Anneliese Booher, Jennifer Goldman-Luthy, John Bakken, Julie Livers, Leanne Hawken, Lon Huntsman, Matt Nelson, Rob Scott, Suyin Chong Board Members Excused Denise Begue, Melissa Block, Tatiana Mixco Staff Present Jen Guillory, Katy Andrews, Moni Schwaerzler Others Present Anne Cook, Sarah Vigil, Christina Hesley, Joy Pierce, Bhavana Katyal, Kelly Becker Note: Attendance of participants joining during the Zoom meeting may not be recorded above 1. Welcome and Introductions Lon Huntsman 3:00 2. Review and Approval of Minutes from Board Meeting 3/12/21 All 3:10 MOTION: To approve the Minutes from the March 12, 2021 Special Governing Board Meeting Leanne Hawken moved to approve John Bakken seconded Motion approved unanimously 3. Admin Report and Action Agenda Katy Andrews 3:30 . Four-Day In Person Learning Schedule, Vote Expected Reviewed plan for continuing 4-period, 4-day schedule Masks will still be required, and other safety measures CDC just changed rule - now allowing 3 feet in schools Salt Lake County Health Department walked through and approved our safety measures About 12% of kids still remaining remote; adjusting schedule for all-remote sections Some outside performance opportunities will be added to calendar School-wide art project - mural in front of school May 26 unveiling ceremony with music 8th grade promotion outside on the field 8th grade Lagoon Day! MOTION: To approve the proposed four-day in-person learning schedule Anneliese Booher moved to approve Leanne Hawken seconded Motion approved unanimously . Fee Schedule for 21-22 Vote Expected Reviewed schedule UTA pass amount may change - information not available at this time If significant change, will need to amend 5th Grade Fees are all entirely voluntary Need to include with registration information in mid April MOTION: To adopt the proposed 2021- 2022 Fee Schedule Jennifer Goldman-Luthy moved to approve John Bakken seconded Motion approved unanimously . Calendar for 21-22, Vote Expected Similar to SLCSD calendar, with variations specific to our school Need to confirm hours/days with Deborah Candler when she comes on as Principal Julie - Dates listed at bottom need to be consistent with those shown on calendar MOTION: To approve the proposed 2021- 2022 Calendar with anticipated changes Julie Livers moved to approve Suyin Chong seconded Motion approved unanimously . Admissions Update Acceptances are coming in Final acceptances are due next Friday We are in good shape 4. Governance Committee Lon Huntsman 3:45 . New Principal Announcement Lon - Gratitude to Katy for having such a steady hand on the rudder as Interim Director! We are so lucky as an institution to have her get us through this Katy - Mutual admiration society! Board volunteers have also gotten us through Deborah Candler signed employment agreement very much like previous at-will agreements Lon - Deborah will be a strong leader for our school; very impressed by her energy and how people think of her; hopes she will be here for decades! It's a hard job and she is up for it. Need to go into closed meeting at end to review final terms Deborah coming from Wasatch should increase enrollment numbers Very optimistic! . Governing Board Nominations Looking for CPA, help on Finance Committee; Jim Kreeck has helped for a long time Katy - seeking to fill 4+ seats - Denise, Melissa, Jennifer, Stacey Leanne has nominated Joy Pierce Joy is a professor in Humanities Department at the University of Utah Julie Bartel may also be interested in joining Please reach out to your networks and our parent community Review nominations in April, then vote New folks would begin in the fall (August) Hopefully next year won't be so challenging! 5. Policy Updates Anneliese Booher 3:55 . Harassment Policy, Vote Expected Long policy because many details were updated last May by previous (federal) administration; were not in compliance by August; need to provide quickly Reviewed other schools' policies, watched videos We will need some training Current policy requirements may change under new administration - possibly soon Right now: -- Must post non-discrimination blurb -- Name and contact of our Title 9 Coordinator -- Post policy on website -- Train employees, especially definition of harassment --Mandatory reporting under policy; our community needs to understand; even counsellors Criticisms: --Live hearings (but optional for us) --Can bring in an advisor --School-related conduct, possibly outside of school --Different standards of proof Praises: --Require all schools to address harassment --Procedural protections for accused --Evidence sharing Leanne - Was Title 9 Coordinator for the U; Anneliese's work is appreciated! MOTION: To approve the proposed Harassment Policy John Bakken moved to approve Julie Livers seconded Motion approved unanimously Katy will be sure teacher trainings are conducted and will keep board apprised. 6. School Land Trust Report for 2019-20 Katy Andrews 4:10 Schools use state funding for most pressing needs - decided by school School Trust Lands are redoing website and process. Last year (2019-20) received $48,000 from program Went to support salaries for programs to support students (part of Jennifer Sanchez's salary) Discussed changes Heather had made; Covid threw these measures out the window But we were able to do day-to-day engagement monitoring with Zoom and applied interventions Followed up with students and made plans and tools to support them Will file formal report online when their website is up and running Board needs to vote in April on next year's Trust Lands funds Will work to Increase student engagement, and hope to increase their proficiency Not reporting this year We will have RISE tests this year, too In preparation for Digital Learning grant, we will train students to create digital portfolios Will promote student self reflection, how they learn, how their learning has changed over time; they can track, take with them through high school Pretest of portfolios - survey of student engagement in classrooms in December - They are critical thinkers, and took issues with how questions were presented/phrased! Survey has been retooled to make it more nuanced: 'I like this, but I don't like this' Will do again next year 7. Committee Reports 4:20 Finance John Bakken / Moni Schwaerzler Moni - Sent information in an email; reviewed Added improving PA system to list - waiting for bids No surprises in financing More coronavirus funding coming More funding from state Wasatch Kids coming back in summer Most funding comes from state; our fundraising is about the same as federal funding Most expenses is teacher salary; next most is bond (significantly reduced now) Lon - How are reporting requirements going? Moni - We're all good Lon - The Board is on the hook to make sure all reports are submitted for bond Moni - Next report due in May; also must submit all Board minutes as available Need program accounting policy in place, and also background check policy Katy - Governance Committee needs to address Moni - Student privacy protection - share no identifiable information on computer apps and programs; Moni is reviewing our apps to get agreements not to share information Development/Outreach Katy Andrews Katy - Not much to report; many folks on committee have been busy on hiring committee Suyin has stepped up to teach After-School Spanish Suyin - Huge group of beginners; many are coming from Emerson; doesn't just teach Spanish but also teaches about cultures Katy - Meg Orsini is stepping up to head Parent Party Committee Moni - Party when we can get together again Katy - Julie will host Board party and invite Deborah 8. Public Requests to Speak* Lon /Public 4:30 No requests 9. Upcoming Events and Meetings All 4:40 . Governing Board Meeting, April 16, 3:00 p.m. . Governing Board Meeting, May 16, May 21st 3:00 p.m. . Governing Board Retreat, June 18, 11:30 - 4:30 p.m. - DATE Options? Lon - Obliged to approve budget for year by June 30; main function of retreat Proposed having shorter board meeting to approve budget; then do a full day retreat with Deborah and new board members in August General agreement So change June 18 to shorter meeting later, possibly on Zoom; to confirm later MOTION: To move to a closed session to discuss Deborah Candler's salary Leanne Hawken moved to approve John Bakken seconded Motion approved unanimously Moni and Katy will join in closed session; then move back to open meeting for vote Christina Hesley - Taught with Deborah for 8 years and has nothing but positive comments about her professionally and personally 10. Closed Session The Governing Board may move into Closed Session to discuss topics allowed under the Utah Open Meetings Law. *REQUEST TO SPEAK: Persons requesting to speak to the Governing Board in an open meeting need to sign up prior to the start of the open session of the board meeting, by contacting Lon Huntsman, alonzo.huntsman@slarts.org. Resolution of questions or responses to proposals should not be expected at this meeting; staff or others may be asked to research and/or prepare materials and solutions for a later time. Up to fifteen minutes in total will be scheduled for persons requesting to speak. Three minutes will be allotted for individual requests and five minutes will be allotted for group requests. If we receive more requests than the allotted time permits, those requests may be scheduled for the next board meeting. Your concerns may be submitted in writing to the principal's office for distribution to the Governing Board at any time.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jen Guillory at 801-531-1173. .

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

844 South 200 East
via Zoom
Salt Lake City, UT 84111
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Contact Name

Jen Guillory

Contact Email

jeng@slarts.org

Contact Phone

(801)531-1173

Notice Posting Details

Notice Posted On

April 12, 2021 07:36 AM

Notice Last Edited On

April 12, 2021 07:36 AM

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