General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

February 18, 2021 07:30 PM

Description/Agenda

Minutes of Oak City Town Board Public Hearing and Regular Meeting held February 18, 2021 The meetings were held at the Oak City Town Hall beginning at 7:30 p.m. in the Main Hall. The following were in attendance: TOWN OFFICIALS OTHERS Mayor Shim Callister Nathan Nielson Council Member Dave Steele Marion Ray Anderson Council Member Monica Niles Monica Christensen Council Member Dallin Christensen Traci Callister Town Clerk Karen K. Lovell Ed Lovell Council Member Stewart Rowley was not in attendance. The Public Hearing began with an Invocation given by Monica Niles. The purpose of the Public Hearing was to get Public Comment on Ordinance 2021-01 THE TOM NIELSON ANNEXATION. If adopted this Ordinance would approve this annexation. The Mayor asked if the public had any questions on the Annexation. Marion Ray asked who would pay the costs for water and power line extensions. The Mayor understood it would be a cost sharing situation if the water lines have to be improved if not, then the annexed party pays all the costs. With Tom's annexation, the power lines are pretty much in place. Monica moved, seconded by Dave, to adjourn the Public Hearing. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. The Public Hearing adjourned at 7:35 p.m. The Regular Meeting began at 7:36 p.m. The same parties were present. The following Agenda items were considered: A. Adopt Agenda. Dallin moved, seconded by Dave, to adopt the Amended Agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. B. Adopt Minutes of Town Board Regular Meeting held January 21, 2021. Monica moved, seconded by Dallin, to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. C. Discuss and Possibly Adopt Ordinance 2021-01 THE TOM NIELSON ANNEXATION. Dave moved, seconded by Monica, to adopt Ordinance 2021-01 the Tom Nielson Annexation. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. D. Discuss and Possibly Approve an Allowance Towards the Purchase of a Tablet, I-Pad, or Laptop of Choice for Each Council Member and Karen Lovell Town Clerk. The Mayor explained that the Town has been working on updating codified records and this brought up the idea of purchasing electronic devices for each Council Member and Karen to access these documents at meetings. He talked to John Niles of the Delta City Council and found that they have the same device for each Council Member. John said that they keep the device as long as they are in office. Once their term is over, the devices are passed on to their replacement. We can pass them on to newly elected Council Members but it is hard to keep the accounts intact. The technology changes so quickly also. Dave mentioned that an electronic device would allow better access to minutes, agendas, and GIS information besides the Town Code for Council Members at home or at meetings. The Mayor stated that he is good with a purchase and would be willing to change if he has to but would rather keep what he has. The allowance could even be used towards the purchase of a program such as Word or Word Perfect instead of a device. He passed out copies of a page that showed a variety of prices for devices. Dave suggested having a list of software and device capability that would be standard and the money would be used to get what is needed to meet that standard or if council members already have what is needed, the money could be used for other things. He suggested thinking about this for one more month while he looks into what kinds of programs and devices he would recommend. This item will be placed on the Agenda for discussion at the March Town Board Meeting. E. Adopt by Resolution, the 2020 Six County Regional Pre Disaster Hazard Mitigation Plan. Prior to the meeting, the Mayor sent the Council Members a copy of this Plan electronically. He thought it was a little confusing, however. They will be redoing the plan every five to six years. This time, they asked Shim to work on the fire section of the Plan. He stated that the Plan needed to be adopted tonight. He pointed out that the adoption of the Plan helps the Town qualify for grants. Dallin mentioned that Paradise City California, that basically burned to the ground, had a mitigation plan in place and it basically saved the Town from financial ruin. The Mayor presented Resolution 2021-01 the Six County Regional Pre Disaster Hazard Mitigation Plan. Dave moved, seconded by Dallin, to adopt Resolution 2021-01. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. F. Public Comment. There was no public comment. G. Financial Report. The Financial Report was read and approved by Board Action. The delinquent list is short. Dave reported that the power department took a big hit due to the upgrading of the line on Main Street. H. Departmental Reports. Stewart Rowley. Stuart was not in attendance but had left the following Report with Nathan Nielson, Town Public Works Specialist. Have not heard back from Jones and DeMille on the water study application. They have requested some additional information concerning the 2020 financial report and existing bonds and loans on the water system. DeAnn Steele, Town Treasurer, and Nathan, have helped in compiling this information and Nathan has answered water questions, from the engineers, concerning how much water the Town pumps and other issues. Met with Janell, Urban Water Resources, to gather more info on what the Town can do. She has said if the Town needs a new water rate study, they can do this free of charge. She also suggested the Town water rates may be considered too low at this time. Nathan has more knowledge as to where the Town is on this. She also asked if Karen Lovell would have a depreciation schedule for the Town equipment. She has a spread sheet that may be helpful on this. A well driller for Harward Farms has asked to draw water from the Town fire hydrant system for assistance on a well drilling operation North of Town. Stewart talked with Delta City to see what they charge for this. They charge $7.00/1000 gallons to use their water fill station and $12/1000 to use a fire hydrant. Talked to Brian, the drill rig operator, and he suggested they would pay $10/1000. They have a check valve on their truck to prevent back flow. However, they don't have a meter to measure volume. He said each load does have a set amount and they could keep track of how many times they fill up. Stewart will try to keep an eye on this so it would done fair and honestly. They think they will need about 40,000 gallons to finish drilling. Dave Steele. Received the back up transformer. Between the amount of money the Town has in the savings account at Utah Associated Municipal Power Systems (UAMPS) and money in the bank, there will probably be enough to pay for the transformer but might have to budget for the housing structure. Have a meeting with Dixie Escalante on Monday to go over the new power contract and set up the call center information. It looks like Dixie Escalante is planning on servicing the Town on a long term basis. There is a phone number listed on the Town Substation that can be contacted in case of an emergency. Dave has been changing out old power meters, Joanne Sumsion, Power Meter Reader, has been helping with this. Dave is still looking into automated power metering. Will be meeting with Jeff Lyman on Dave Lyman's Power Service. Still looking into a power rate increase. UAMPS is having a surplus auction. Dave has bid on a large monitor for the Town Hall Office and portable PA speakers. Dallin Christensen. Nathan Nielson replaced a speed sign. Dallin asked the Council Members to watch for downed signs and make him aware of them. Dallin has been looking at culverts throughout Town. There is one on 200 North Main Street and one on 200 North 100 West that are narrow with deep ditches. He will be extending these. They will be working on Steve Nielson's sidewalk on First North and First East so they could possibly dump some cement there to widen the culvert that Dallin was looking at on 200 North Main Street. The bridges on 100 North 100 East, 100 East Center Street, as well as the one by the Howards are narrow. Dave suggested doing something with the bridge on First North and First East also. Monica Niles. Got the primer ordered for the Park Pavilion. Will start on the Stage floor in the Hall, putting wood in, next. I. Miscellaneous. Mayor Callister. An Oak City resident has been running his outside water all Winter long. Shim told him can't do this anymore. Dave stated that there are several others who do this. Thousands of gallons are being wasted. The tree committee met last night. Dallin is the Council Member liaison on the committee. This will be a long-term project but they are getting a good start. Asked a Six County representative about ideas for loans or grants for infrastructure work. There might be something available. Nancy Oveson is going to put in a house on Second North. She thought she had more property on the West side than she does and is concerned she won't be able to meet set-back requirements. The property is pretty much against the fence line. The Mayor thought she could probably extend the property out a little as long as it doesn't encroach on the water or power line right-of-ways. She might have to go through the Planning and Zoning Commission for a variance. The Mayor asked Nancy for a drawing showing their building plan. Dave pointed out that even though Oak City streets tend to me wide is some areas, they need to be kept a little wider as the Town will grow and there will be more traffic. Jeff Brough talked to the Mayor about a road section he owns and wants to turn over to the Town. Working on this. Might need to get an easement. Scott Fuller, who bought property by Chance Adams, is landlocked. They are looking at what can be done. Dave Steele. The Utah League of Cities and Towns reported that new rules and regulations have been adopted that will affect mother-in-law apartments or and/or apartments located within a home. The Council might want to start looking at this. Things like this need to be included in the Town's Code. Karen Lovell. Karen purchased a laptop and will be using Word Perfect to create her documents. She discussed with the Council the best way to save documents so they can be easily be opened by each Council Member. She will save each document as a Word Perfect document so she can work on them as needed but will also save each document as a PDF in order to send them to Council Members. J. Adjournment. Dave moved, seconded by Dallin , to adjourn. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. The meeting adjourned at 9:03 p.m. Respectfully Submitted, _________________________________ Karen K. Lovell, Oak City Town Clerk __________________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 west center
oak city, UT 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

March 19, 2021 11:03 PM

Notice Last Edited On

March 19, 2021 11:03 PM

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