General Information

Government Type

Charter School

Entity

Salt Lake School for the Performing Arts

Public Body

Board of Trustees

Notice Information

Add Notice to Calendar

Notice Title

January Board Meeting Minutes

Notice Tags

Budgeting

Notice Type(s)

Meeting

Event Start Date & Time

January 19, 2021 06:30 PM

Event End Date & Time

January 19, 2021 09:30 PM

Event Deadline Date & Time

02/22/21 01:00 AM

Description/Agenda

Board of Trustees Minutes January 19, 2021 In Attendance: Doug Keefe, Lucas Charon, Tracy Evans, John Craigle, Britni Manning, Willow Amendola, Steve Barth, Kit Anderton, Cassie Taylor, Varlo Davenport, Mindy Young, Becca Henrie, Tess Miller, Vicky Fitlow (Freshman Parent) Not in Attendance: Kristi Swett, Chris Wright, Tim Porter, Krissi Anderson This meeting was held virtually via a Zoom call The meeting began at 6:35 PM Review and Approval of Past Board Meeting Minutes - Doug Keefe - Minutes for November 17th, December 8th and 15th Board meetings presented and reviewed - John Craigle motioned to approve, Tracy Evans seconded. Motion approved - Update SPA logo on these and other SPA published materials SBO Report: Tess Miller - Planning online events through March - Need Board help for after school workshops, Tracy and Kit may help, consider jobs/activities after graduation - Backpack project - preparing for next school year - John C - Student video progress? Discussing this week, will report back Counselor Report: Willow Amendola - School registration for next school year begun, including parent meetings - Preparing for ACTs on March 9th - One junior graduating as a senior; moving to LA - Started home visits by administration, ramping up advisory activities. Targeting at risk or struggling students - Increasing student activities - Hired a full time social worker at Highland, sharing the therapy services between SPA and Highland - Ramping up college prep activities, some students looking out of state, some considering a gap year; reengaging former students who took gap years to reapply this coming year Administrative Report: Lucas Charon - Students doing better in Q2 vs Q1, still too many students At Risk (one or more Fs) - COVID Update - District directing that they'll wait until teachers complete vaccinations before returning to school. If we're delayed in the vaccinations, yet the District has completed their process and decided to come back, Board may need to make a decision on whether SPA will return - should be after next Board meeting - Enrollment at 225, holding steady. 35 new students interested in attending next year. Ads on social media appear to be working Financial Report: Britni Manning - Reviewed overview stats and trends only, referring to detailed reports that were distributed - Fiscal 2019/2020 Final Audit Report reviewed, with finding, drafted a response to the State - Budget update deferred to next Board meeting - PPP loan being considered, will move forward with an application then review and approve next meeting - Additional grant money expected beyond budgeted PTO Update - None Faculty Report: Varlo Davenport - Not just surviving, but thriving - Class Engagement - More intensive classes, high engagement. SPA academic classes, a struggle; appears to skew towards freshman. - % of Students logging in - 85%+ on average. A different message from last meeting where reported severe lack of engagement. Appears to have turned the corner. May be in part survey error - i.e. Dance faculty skewed the favorable trends and results. Not all faculty reported to him - With a viable vaccine coming, thoughts on coming back on site - Most willing and eager to get vaccine and return on site. Hybrid learning - generally unfavorably viewed by teachers. Would rather go one or the other way exclusively - Anything else for the Board - Nothing notable, appreciate the Board's and administration's efforts and support. Parent communications continue to be challenged or often doesn't work Need a better way to communicate what we need from them Zoom teaching is challenging, but in many ways has forced improvement in teaching methods - Will distribute his notes to Lucas who will then redistribute to the Board Marketing and Technology Committee Update - John Craigle and Mindy Young - Updated sign at entrance, needs installation; still working on the sign on front of building - Updated post card, introducing shadow days, etc - Photo shoots upcoming at school, January 27th and February 3rd, John to shoot, Mindy to direct - Update logo on all marketing materials - Overall look and feel of school and online presence needs update and investment - hire someone to do it well. Building is falling apart, looks wragtag. Why leave their beautiful, well funded local school and come to SPA. Instagram has no pictures of kids, not geared towards kids. Taking candid shots in the classrooms later in year - Need plans with cost estimates for budgetary purposes - Focus on marketing plans, supported by updated content. We currently rely primarily on 'word of mouth' - Consider approaching local higher education for marketing help through internships - Need a common strategy and execution plans, then factor into budget updates - Shadow days start February 26th, get signs and materials fixed and improved before then Fundraising Committee Update - Cassie Taylor - We have a list, a start; send thank you's as a next step, send to responders to the first solicitation. Estimated average contribution of $45-50 - Next, roll out appeal letters in April to prep for Fall - Contributions go directly to SPA, a non-profit 501c3 - Track and classify donations to specific departments, although not legally restricted. Should still encourage donating to specific departments or purposes - Lucas to set up committee meetings to facilitate further actions, for all committees - Cassie to convene a committee meeting, with Steve B in the wings External Relationship Development Committee Update - Tracy Evans - Hale has created outreach videos, forward to Lucas who can distribute to teachers - Brainstorming on possible master classes, including audition training (online and in person), resume writing, career evaluation and self-marketing, headshot offerings, bring in Broadway experienced performers to advise, makeup/wigs, voice over work. Obtain teacher input. Kit composed an email to solicit teacher input, forward to Lucas for review. Cassie will help as well - Some grants have been obtained to help fund these activities - Use marketing to invite community to master classes, possibly for a fee - Consider inviting parents to a follow up meeting after a master class - Pick an opening master class topic and get it going, consider audition technique, resume writing and headshots, self-marketing. Target juniors for next year due to timing Board Recruiting, Training and Compliance - Doug Keefe - Need one Board member to replace Tracy, looking to fill secretary position - Tracy has a candidate, send to Doug - Training - Online this year, Doug to distribute training schedules and sources - Good on conflict of interest forms, complete background checks for new members Vicki Fitlow provided comments. She is a freshman parent and serves as the Land Trust Chair for SPA. She also serves on the Board at Weileman School in Park City Next meeting will be Tuesday, February 16, 2021 at 6:30 PM Steve Barth made a motion to adjourn the meeting at 8:12 PM.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Missy MacKay-Whiteurs at 801-466-6700 for information or if special assistance is needed during the meeting.

Notice of Electronic or Telephone Participation

not available

Meeting Information

Meeting Location

2291 South 2000 East
Salt Lake City, UT 84106
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Contact Name

Ron Litteral

Contact Email

rlitteral@saltlakespa.org

Contact Phone

(801)466-6700

Notice Posting Details

Notice Posted On

February 22, 2021 09:03 AM

Notice Last Edited On

February 22, 2021 09:03 AM

Deadline Date

February 22, 2021 01:00 AM

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