General Information

Government Type

Special Service District

Entity

Northwestern Special Service District (Washington County, Utah)

Public Body

Administrative Control Board

Notice Information

Add Notice to Calendar

Notice Title

ZOOM Meeting

Notice Tags

Fire Protection

Notice Type(s)

Meeting

Event Start Date & Time

January 5, 2021 07:00 PM

Description/Agenda

Notice of Meeting Northwestern Special Service District (Fire Protection) January 5, 2021 at 7:00 PM Mountain Time (US and Canada) You are invited to a ZOOM meeting Join Zoom Meeting https://us02web.zoom.us/j/87493891625 Meeting ID: 874 9389 1625 1) Pledge of Allegiance 2) Monthly Accounting Discussion (If necessary) - Roger Ogden 3) Consent Agenda Consent Agenda - The consent agenda is a means of expediting routine matters that come before the Board for approval. The consent portion of the agenda is approved by one (1) non-debatable motion. If any Board Member wishes to remove an item from the consent agenda, that item becomes the first order on the Regular Agenda. a) Monthly Expenses b) Monthly Financial Report c) Previous month's minutes Regular Agenda Items: 4) Vote on Closed Meeting for Wednesday, January 6, 2021 @ 10:00 AM 5) Discuss disposal of Gunlock truck 6) Discuss/vote on hardship cases for standby fees 7) Station Chiefs reports 8) Board member comments - to include continuing discussion items: 1) revise/create impact fee, 2) fire station for Sand Cove area, 3) County General Plan-Conditional Use Permits, 4) District's truck fleet 9) Adjourn Items for discussion MUST be placed on this agenda by 2:00 P.M. WEDNESDAY preceding the meeting date by contacting Kathy Tanasz, District Clerk at 435-574-3536 or 435-632-2930. REASONABLE ACCOMMODATIONS: The NWSSD will make every effort to provide reasonable accommodations to disabled members of the public to access meetings. Please call (435) 574-3536 or (435) 632-2314 if you have any special needs.

Notice of Special Accommodations (ADA)

The NWSSD will make every effort to provide reasonable accommodations to disabled members of the public to access meetings. Please call 435-574-3536 or 435-632-2314 if you have any special needs.

Notice of Electronic or Telephone Participation

ZOOM MEETING Join Zoom Meeting https://us02web.zoom.us/j/87493891625 Meeting ID: 874 9389 1625

Other Information

DRAFT COPY OF MINUTES OF MEETING NORTHWESTERN SPECIAL SERVICE DISTRICT MINUTES OF MEETING - DECEMBER 1, 2020 VIDEO CONFERENCE CALL (ZOOM) MEETING (due to the Utah State Public Health Order 2020-19/COVID-19 virus) The meeting was opened at 7:00 PM. Board members present were Steve Haluska, Chariman, Frank Bistolfo, Treasurer, Kathy Tanasz, Clerk, Stuart Bowler and Kathy Vause, Board Members and Roger Ogden, Accountant. Audience attendees were Rick Welch, Krystle Lake, Charley Guthrie, Slade Hughes and Tracy Peek. 1) Pledge of Allegiance - Led by Frank Bistolfo 2) Monthly Accounting Discussion - An opportunity to discuss any accounting matters Roger may have for the board. Roger is getting statements ready for next year. There's going to be 911 of them. He changed to the new rates. Kathy T. asked about the verbiage on the back of the statement. Roger said a few changes were made so he will send those out to her. 3) Consent Agenda - The consent agenda is a means of expediting routine matters that come before the Board for approval. The consent portion of the agenda is approved by one (1) non-debatable motion. If any Board Member wishes to remove an item from the consent agenda, that item becomes the first order on the Regular Agenda. a) Monthly Expenses b) Monthly Financial Report c) Previous Month's Minutes Stuart Bowler made a motion to approve the Consent Agenda and Frank Bistolfo seconded the motion. All Voted Aye. Regular Agenda Items: 4) Open Budget Public Hearing - Steve temporarily adjourned the regular meeting and opened the public hearing on the 2021 budget. Steve asked if anyone had any comments. Krystal asked about the medical and Steve said it was built into the budget. Steve went down the list of attendees and asked each person if they had any comments for the budget hearing: Kathy T, Stuart, Rick, Frank, and Charley didn't have comments. Roger said he made the necessary changes and would submit the budget to the county once it was approved. Slade Hughes asked if there was a copy of the budget he could look at. Steve said it had been advertised and no one had requested a copy. Roger would try to email a copy to Slade. Slade also asked if the board approved the rate increase last month? He was unable to attend that meeting. Slade had questions about his high hazard rate. Steve explained all the categories were increased across the board. Tracy Peek also asked about the increases in the budget. Steve went over the categories and said just about everyone of them had increased over the last 10 years since our last rate increase such as station operation expenses, insurance, maintenance, etc. Our incidences have also gone up considerably. Last year we had a record of 63 and this year we're already up to 174 and we still have 4 more weeks left in the year. Steve asked if there were any more comments in the public hearing. There were none. 5) Reopen Regular Meeting - Steve closed the budget public hearing and reopened the regular meeting. 6) Vote on 2021 Budget - Steve asked if anyone would like to make a motion to pass the 2021 budget. Frank Bistolfo made a motion to pass the 2021 budget and Stuart Bowler seconded the motion. All Voted Aye. 7) Discuss/vote on hardship cases for standby fees - No one was present for a hardship case. 8) Annual Board Training Session - Steve sent out a copy of The Little Manual to all of the board members for review and questions. Also, it's important to review current codes. Steve and Stuart discussed various communications from the state auditor requesting additional information and discussing compliance. No one else on the board had any questions or comments. 9) Station Chief's Reports - Rick said he needs an outside storage container for the Gunlock fire station. Steve asked if Adam Hyder had gotten in touch with him about moving that old International out of there. Rick said they briefly talked about it but nothing has been done about it yet. Chris was not in attendance. Steve asked Stuart if he's heard anything from him. They have their new brush truck in service and that seems to be working out well. Stuart didn't have anything to add for Veyo. Rick thought he saw they got their new tires put on their engine today but he wasn't completely sure. Steve said 2 tires were $900 each and Roger said the invoice for mounting them was $350.00. Dan was in his EMT class but Kathy T. made a report for him. Dan had the same call outs as everyone else. He'll be done with his class in January so he'll be back after that. Steve also had the same callouts. They had one this morning for a scrap pile mixed with old motor oil that was on fire right next to a shed like building. Burn season is somewhat open. Some people aren't wanting to get burn permits. The Sheriff's Dept. is dealing with that. Nothing else new in Central. Kathy V. was having technical difficulties so she was just now able to join the meeting. 10) Board Member Comments - Kathy Vause, Stuart and Frank didn't have anything more to report. Kathy T. asked for the board's opinion on their 2021 meeting schedule. We were meeting at 3:00 pm for a while because of Dan's EMT school schedule but then the last 2 meetings have been at 7:00 pm because of the public hearings. Everyone wanted to go back to the 7:00 pm time. Kathy T. also said we do have elections coming up this year. The board members up for reelection are Steve, Frank and Kathy Vause. The process will begin in the spring so Kathy T. will update the board with additional information and dates as the time gets closer. Kathy T. sent a thank you card and a $50 gift card for food to Jacci Durfey and her 2 children for feeding the firefighter's twice while they were out on fires. Kathy T. also sent a thank you card and letter to the Arizona Fire Department and Mike and Christina DuBois for their generous donation of PPE gear to our district. Mike went down and picked it up for us. Steve said there were several thousand dollars' worth of gear donated to us. Rick said there were boots also and there was enough gear to equip about 6 firefighters with full sets of bunker gear. Steve said that would have probably cost the district around $20,000 had we had to buy it ourselves. Kathy T. said she did not apply for the AFG Covid Grant, round 2 that opened last month. The first grant was around $3,000 and we did not get awarded. She missed the deadline but we were only adding about $1,500-$2,000 to our original amount. She apologized for not getting it submitted. Steve talked about the Covid situation and how the county gave Hurricane Valley $1.9 million dollars for Covid equipment for their trucks. The City of Enterprise Fire Dept. and EMS services asked to be put on the agenda for that same grant for around $11,000 and the County Commission refused to listen to their request. Steve said the way it was presented to him was that it was intentional and not a mistake. In a way it affects our district because Enterprise has been helping us quite a bit with medical and we're going to be operating under their license for medical. Enterprise just bought a used ambulance that is going to be put up in Pine Valley soon. They are also buying new 12 lead EKG monitor systems that they carry in all of their rescue vehicles so maybe one of their used ones will be donated to us. A used one costs about $3,000-$5,000 and a new one is $15,000- $20,000 so that would really help us out. Steve asked if any board members had any additional comments. Kathy V. wanted to know if we would consider doing a New Year's Eve event seeing's that we aren't doing a Christmas breakfast. She has a full crew ready to host it and everyone is so grateful for everything the fire fighters do for our communities. They want to show their appreciation. We had talked about doing a BBQ in the springtime where we could be outside. Frank thought maybe we could move the fire trucks out of the bays and do something in the bay area. Steve said he had a conversation with the health department with the new set of Covid restrictions and there are so many strict rules you have to abide by when you have a gathering. Frank volunteered to find out about holding the event. Kathy V. said to let her know and she would also help. Steve needed to add to the Chiefs Reports that on Dec. 21-22 they're going to be doing their pump certifications on the engines. An inspector from Logan is coming down to do them. This is for ISO. Our ongoing topics are: 1) Revise/create impact fee and 2) Fire station for Sand Cove area - Steve said he's had some questions about these issues over the last few months but there's been no news for about a year. He said there was some confusion from Dammeron Valley about whose district the area was in - which it is in the NWSSD. 3) County General Plan - Conditional Use Permits - Steve said the County Building Inspector is involved at the area where we had a fire this morning. It's an operation that has hazardous waste onsite and it's not properly licensed to do business in that area. 4) District's truck fleet - Gunlock's brush truck's fuel tank was damaged on a recent fire and the truck is literally falling apart. Veyo's old brush truck has been moved to Gunlock now that Chris has his new brush truck up and running. The board needs to decide what to do with the old Gunlock brush truck. Steve also had comments about the FBS (fire billing system). Invoices have been submitted but not yet paid. They total around $36,000. We're also waiting for reimbursement for grants Steve and Dan were awarded. The total for those is around $17,000. These are from the state. Kathy T. asked Frank to keep in touch with the board through email on what he finds out about having a New Years Eve event. Rick also said DRMC announced today they've had the highest rate yet on Covid cases admitted. Steve also added that one of our firefighter's has tested positive as of today so his whole family has been exposed and they're in quarantine. There are others in the district who are also in quarantine. Steve asked for anymore comments from the board. Frank congratulated Rick and Stacy for such a great job they're doing down in Gunlock. Their efforts are greatly appreciated. Charley and Krystle both asked if we could continue the Zoom meetings even if we're meeting in person. There were no other comments. 11) Adjourn - Kathy Vause made a motion to adjourn and Stuart Bowler seconded the motion. All voted Aye. The meeting was adjourned at 7:45 P.M. Approved Date ___________________

Meeting Information

Meeting Location

436 E. Wells Fargo Drive
Brookside, UT 84782
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Notice Posting Details

Notice Posted On

January 04, 2021 03:31 PM

Notice Last Edited On

January 04, 2021 03:31 PM

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