General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

August 20, 2020 07:30 PM

Description/Agenda

Minutes of Oak City Town Board Public Hearing, Closed Session, and Regular Meeting held August 20, 2020 The meetings were held at the Oak City Town Hall beginning at 7:30 p.m. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council member Dave Steele Council member Monica Niles Council member Dallin Christensen Town Clerk Karen K. Lovell Planning And Zoning Chair Sharla Anderson OTHERS Tammy and Stewart Rowley Jimie and Jarod Baker Zeb Nielson Kim Nielson Marion Ray Anderson Nathan Nielson Danial Hawley, Jones and DeMille Council member Monica Niles was not in attendance at the Public Hearing. An invocation was given by Shim. The Public Hearing began at 7:30 p.m. The purpose of the Public Hearing was to obtain public comment on the Proposed Tax increase for Oak City Town. If the proposed increase was approved, Oak City Town would increase its property tax budgeted revenue by 12.11% above last year's property tax budgeted revenue excluding new growth. The Mayor explained that it had only been a couple of years since the last tax increase but the Town is still behind. So he felt the this larger increase was needed to catch up. However; he didn't plan another tax increase through the remainder of his tenure as Mayor. He explained that one of the things the tax money is used for is tree removal and tree trimming. The Town has had to do quite of bit of this lately. The tax increase would help with this, but really would only cover the cost of the removal of one tree. Kim Nielson thought someone might want a tree or two and would be willing to remove them themselves . There was no public comment on the proposed tax increase. Dave moved, seconded by Dallin, to adjourn. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. The Public Hearing adjourned at 7:35 p.m. The same parties were in attendance at the Regular Meeting as were in attendance at the Public Hearing. The following agenda items were considered: A. Adopt Agenda. Dallin moved, seconded by Dave, to adopt the agenda as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. B. Adopt Minutes of Regular Town Board Meeting held July 16, 2020. Dave moved, seconded by Dallin to adopt the Minutes as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. C. Present Zeb Nielson Annexation Petition/Zeb Nielson. Zeb presented oly the Proposed Annexation Plat Map. The Mayor explained that there is a wash located in the proposed annexation area and he had concerns of this flooding sometime and if the Town would be liable or if the Town would be responsible for improving it if it were annexed. Zeb stated that Kurt was aware of this and had thought he might make adjustments to where he builds his house if and when he builds. The Mayor explained that the Oak City Planning and Zoning Commission met last night and discussed this Annexation Proposal. Their concerns were mostly with water issues. Would the Town need to provide more water pressure to the area, such as a booster pump and would there need to be a fire hydrant. If so, would there be a way to provide enough water pressure for it to work or could the Town annex the area with the stipulation that there would be no fire hydrant. Will need to look into this. Marion Ray Anderson thought that in order to make it legal, the Town might have to put in another service line. Monica Niles arrived at this time (8:00 p.m.). Daniel Hawley stated that it would be difficult to provide water for a hydrant or enough water pressure in the area due to elevation and water pressure issues. Daniel suggested not putting in a hydrant at all if it won't be able to work properly. Sharla mentioned that the Planning and Zoning Members were concerned if the Town would be liable if they annexed the area without a hydrant and a house were to burn down. Dave mentioned that usually when property is annexed, it is associated with a Ordinance and the Ordinance spells out the specific details of how the area will be annexed. With or without a hydrant, water pressure requirements. etc. These could all be spelled out in the Annexation Ordinance. Shim will take the Annexation maps to the Town attorney tomorrow and will get his opinion on the issues. Dave wondered if the Town could just pump water to a storage tank for the annexation area. A Public Hearing will need to be held on the Annexation Proposal if it is going to move forward. Will hold this in conjunction with the September Town Board Meeting. Sharla stated that the Planning and Zoning Commission recommendation on the Annexation was to recommend the acceptance of the Annexation Proposal with contingencies for road placement, fire protection, and water pressure. Dave moved, seconded by Dallin, to accept the Zeb Nielson Annexation Proposal. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Monica-Aye. The Mayor will get with Zeb tomorrow. D. Present Stewart Rowley Annexation Proposal/Stewart Rowley. Stewart presented the Proposed Annexation Plat Map and an Annexation Petition. He explained that he would like to annex the property in order to provide property for his children to build on in the future. The Planning and Zoning Commission had also discussed this issue at their meeting last night and found no problem with the Annexation Proposal. Stewart would just need to pay for water and power extensions. Dave mentioned that the Town needs to get a handle on Annexations that would become a subdivision due to the fact that property would be divided once or more. They would have to be classified either as a simple subdivision or a full subdivision depending on how property was to be split. The Town's Ordinance on this might need to be more detailed. Dave stated that the Rowleys are aware that the water and power extensions would be their costs. Dave moved, seconded by Monica, to approve the Stewart Rowley Annexation Proposal. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. E. Public Comments. Daniel Hawley was given time to report on some Oak City water issues. Back in 2011, a pump test was performed on the Town Well and another one took place in 2017. It was determined that the water level in the Well had dropped. Oak City could use Aquifer Recharge as a way to store water in the Well instead of overflowing the excess water into the ditch. He stated that the Town of Leamington has a permit to do this for their aquifer and might give Oak City information on how to get a permit and how it works. The State has a document that shows the rules, regulations, process and so forth on how to go about recharging the Well. There is a study that would need to be done before the recharging process is done and there are options for funding the process. The Rural Water Association sometimes gives out grants for this. Might be able to use Stimulus monies. Daniel recommended doing the study and reaching out to Leamington now. Daniel has found a meter that will fit the piping on the Town's Well discharge line. He recommended placing a monitoring system on the Well to monitor the water level. Daniel left the documentation, Jones and DeMille has collected, on the aquifer recharge with the Mayor. The Mayor thanked Daniel for attending and for their work on the Well. F. Discuss and Possibly Approve Oak City Town Tax Increase. The Mayor reiterated that he didn't feel another increase would be necessary for another four years. Dallin moved, seconded by Dave, to approve the Oak City Town tax increase. Roll Call Vote: Mayor Callister-Aye. Dallin-aye. Dave-Aye. Monica-Aye. G. Closed Session to Discuss Candidates for the Town Council Position Vacated by Warren Rogers. Stewart Rowley and Jarod Baker were the only parties that had submitted their name for the open council position. Before the closed session began, they were given time to make a statement on why they had submitted their names for the open position and what they felt they had to offer. Stewart stated that he was retired so would have time to devote to the position and had lived in Oak City for a long time so he had experience. Jarod stated that he has lived in Oak City for some time now and has time to devote to the position. He also has experience with heavy equipment and building. The Closed Session began at 8:38 p.m. The candidates were discussed. Dallin moved, seconded by Monica, to adjourn the Closed Session at 9:05 p.m. Roll Call Vote: Mayor Callister-Aye. Dallin-Aye. Monica-Aye. Dave-Aye. H. Report on the Decision Made at the Closed Session. The Mayor reported that it was a difficult decision as both candidates were well qualified and would do a great job. At this time, the Mayor nominated Stewart Rowley to fill the vacated position and each Council person accepted the nomination. The Council will look into if Jarod would be able to help put in water connections, water lines, and other areas where he has so much experience with heavy equipment. Will check to see if the position would have to be advertised or if he could just be hired. Jarod said he would be willing to help out if he can. Karen will swear-in Stewart before the next Town Board Meeting. I. Financial Report. The Financial Report was read and approved by Board Action. The dollar amount of the delinquent utility accounts rose a little. J. Departmental Reports. Dallin Christensen. Repaired the sidewalk at 80 West Center (Susan Finlinson). Will do more sections of sidewalk when it cools off. Posted on Facebook about the Town cutting trees and requesting citizens do their own trimming of small trees and bushes around intersections. The Town's limb pile is getting very big. Still looking at trucks. On this subject, Dave stated that his wife, DeAnn Steele, Oak City Town Treasure, was wondering if she should still make the last two payments on the old truck if it is going to be sold. The Council decided she should make the payments. Dallin asked everyone to look for intersections that need work as far as trimming of trees or debris removal and report this to him. Monica Niles. Got the table carts for the Hall. Nathan Henderson will fix up the bottom of the new Hall doors Someone has slammed into the front door of the Town Hall, with a bike or something, and dented it. Nathan will work on repairing this also. Monica and her husband Robert will clean up the doors when they are done.. Dave Steele. Got a call from a concerned citizen about a couple of power meters at their rental units. Dave put in new power meters. Met with Dave Lyman on getting his power hooked us as the Town has received the needed approval from Rocky Mountain Power and the Public Service Commission. However; as they were going over everything, they found there was still a couple of issues to work out so Dave Lyman is working on these. Flowell Electric has been working on the Matt Anderson power line relocation. Chris Prince was putting in a shed and found that the power line, located on his house, needed to be relocated to service the shed. It will actually need a new pole. Flowell will be working on this. Dave believes that Flowell repaired a street light at the end of 100 North (Tony Roberts). Dave stated that the City of Mt. Pleasant, Utah lost their transformer over the weekend. It has been a real problem for them. Dave has been very grateful that Oak City is in the process of getting a back-up transformer. Attended a Utah Associated Municipal Power System (UAMPS) on-line conference. The main things he got out of it was information on renewable projects and storage projects. The Carbon-Free project is still moving forward. There is a deadline of September 30, 2020 to let them know if the Town wants to increase or decrease its participation on the Project. Dave told Dwight Day, Oak City Town's UAMPS representative, to leave Oak City's participation level as is for now. Dave also participated in a Town Hall Zoom Meeting with UAMPS on the Carbon-Free Power Project. There is a lot going on with the Carbon-Free Project right now. As things progress, will see more presentations from UAMPS on the Project. The Mayor mentioned, on social media, that there will be a small Town celebration coming up. Dave suggested using the $500, that UAMPS donated to the Town for Oak City Days, for this celebration. The Mayor said that the County had offered to donate some money towards Oak City Days so they might still be willing to donate something for this. K. Discuss Bids for the Codification of Town Records and Possibly Choose a Codifier. The Mayor requested bids from two codifyng companies that he found. One was CPC Codifiers and the other American Legal Codifiers. American Legal used to be Sterling Codifiers which is the company the Town used for its current codified records. If the Town went with them, it might make the process easier as they already have a copy of the Town's current Codes. The Mayor received bids back from the two companies and sent copies of the bids, by e-mail, to the Council Members. The Council discussed the bids at this time. Dave stated that he looked into how the Towns of Mayfield and Fillmore are doing with their codification process as one uses CPC and the other uses American Legal. Dave liked CPCs web page better than American Legal. However; the companies were pretty comparable. The Mayor checked with each company to see who would 'own' the finished codified records and they both said the Town would retain ownership of the Records. It was hard to compare the bids because of the fact that each company differed in prices and services that can be purchased. The Council felt it needed more time to consider the bids. Dave also suggested looking at what other towns are doing . This item will be placed on the Agenda for further discussion at the September Town Board Meeting. Dave suggested that as the Town goes forward with the codification of records, the Town should come up with a power ordinance and have it recorded along with the updated codification. L. Miscellaneous. Mayor Callister. Talked to the State Forestry guy and got the Tree App. The Mayor will pass the APP information on to Hans Lovell and Nathan Nielson. Talked to Hans Lovell who had agreed to chair a tree committee. The Mayor will get the current information together, from the past tree committee and other efforts, along with the Tree Ordinance, and get this to Hans. The Planning and Zoning Committee is already making plans for their next quarterly meeting. They are a diverse group but seem to work well together. Sharla Anderson, Planning and Zoning Chairperson is hoping for some training for her and the Planning and Zoning Committee members and is checking on ideas for training. The Mayor is checking into this also. He was told the Utah League of Cities and Towns has some You-Tube Videos. He told Sharla that, if they wanted to, he would have things set up for them to watch one of these videos as part of their October meeting. Dave mentioned that there are publication available on this also. Got an e-mail tonight from Lynnette Madsen in Meadow. She asked the Mayor what the Town had done with its COVID money. The Mayor told her he hadn't applied for the money as he thought it could only be used if the Town had to lay off city employees. She told the Mayor that she has found out that if the Town wants to apply for the money, it can be passed through the Town and go to the Millard School District. The Mayor will look into this. The Department of Wildlife Resources came earlier in the month to remove some deer. Permission had been granted to get 10 deer the first night night and this was done. They had permission for five more the next night and were only able to get two. They are planning on a limited entry hunt in the fall of 2021. DeAnn Steele had the idea of having a small Town celebration and invite a band to play and maybe have refreshments. The Mayor called and checked on a band that came for Oak City Days a couple of years ago and they are willing to come. The Town will hold a clean up day on September 12th, and maybe plant some trees. Will have the band play that night starting and 7:00 p.m. Will have some kind of refreshment. The Mayor asked the Council Members to brain storm on projects that could be done as part of the clean up. M. Adjournment. Dave moved, seconded by Monica, to adjourn. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. The meeting adjourned at 10:10 p.m. Respectfully Submitted, ____________________________________ Karen K. Lovell, Oak City Town Clerk Approved by: __________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 west center
oak city, 84649
Show in Apple Maps Show in Google Maps

Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

September 21, 2020 08:57 AM

Notice Last Edited On

September 21, 2020 08:57 AM

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.