General Information

Government Type

Municipality

Entity

Oak City

Public Body

Oak City Town Council

Notice Information

Add Notice to Calendar

Notice Title

minutes

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

February 20, 2020 07:30 PM

Description/Agenda

Minutes of Oak City Town Board Regular Meeting held February 20, 2020 The meeting was held at the Oak City Town Hall beginning at 7:30 p.m. The following were in attendance: TOWN OFFICIALS Mayor Shim Callister Council member Dave Steele Council member Warren Rogers Council member Dallin Christensen Council member Monica Niles Town Clerk Karen K Lovellddlldldldldldldl Town Clerk Karen K. Lovell OTHERS Nathan Nielson Josh and Jamie Ipson Nathan and Anna Henderson Shaun and Sierra Finlinson Council member Monica Niles Town Clerk Karen K. Lovell Town Treasurer DeAnn Steele The following agenda items were considered: An invocation was given by Dallin. A. Adopt Agenda. Dallin moved, seconded by Warren, to adopt the agenda as written. Roll Call Vote: Mayor Callister- Aye. Dave-Aye. Warren-Aye. Dallin-Aye. Monica-Aye. B. Adopt Minutes of Town Board Public Hearing and Regular Meeting held January 16, 2020. Warren moved, seconded by Monica, to adopt the Minutes of Town Board Public Hearing and Regular Meeting held January 16, 2020 as written. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Dallin-Aye. Warren-Aye. Monica-Aye. C. Appoint Karen Lovell as Oak City Town Clerk and DeAnn Steele as Oak City Town Treasurer. Karen stated that she had read through the Book: The Powers and Duties of Utah Municipal Officials and found that the Mayor was supposed to nominate parties to the two positions every two years, after municipal election years, and the Council approve the nominations. Therefore; Mayor Callister nominated Karen Lovell as Town Clerk and DeAnn Steele as Treasurer. All Council members approved the nominations excepting Dave Steele who abstained from the vote for nominating DeAnn due to conflict of interest. D. Discuss Requirements to Obtain a Building Permit in Oak City Town/Josh Ipson. Josh presented a drawing showing where he plans to build and how him home will be located on the property. The Mayor thought it looked good as far as meeting set-back requirements. The Mayor will get Josh a copy of the Town's procedures for obtaining a building permit. E. Discussion on Job Descriptions. Dave passed out a Proposed Town of Oak City Job Description document for the Public Works Specialist. The Council went over this. Dave also had proposed descriptions for the meter readers and summer help positions. Once all the job descriptions are finalized, they should be bound together and attached to the Personnel Policies and Procedures Handbook. The Council members will take the Proposed Job Descriptions home and look through them this month in order to be prepared to adopt these at the March Town Board Meeting. Mayor Callister did get copies of Hinckley Town's job description and Holden's also. He will e-mail copies of these to the Council. F. Discussion on Replacing Members of the Oak City Planning and Zoning Commission. Before the meeting, the Mayor had contacted each Council member and asked for input on whom to consider to replace outgoing members of the Planning and Zoning Commission. After getting that input, the Mayor decided on Cameron Nielson, Dylan Finlinson, and Ron Erickson. These men have all accepted the positions. These men will replace Charles Camberlain, Sam Nielson, and Jacob Nielson. Sharla Anderson and Tyler Finlinson will remain on the Commission. Monica suggested the names of Bob Wilson, Brent Sorenson, and/or Steve Allred when it is time to replace the other two Commission Members. The Mayor mentioned that the Planning and Zoning Commission only has one copy of the Codified Record Book. Need to get them more copies. Dave mentioned that there is a problem with the Town's Codes as they don't all fit within the State Codes. This needs to be looked at. Also the last General Plan was adopted in 2015 so a new General Plan needs to be written and adopted soon. G. Discuss Bids for the Nathan Henderson Rock Erosion Control Wall. The Mayor presented the bids which Nathan obtained. Solid Rock Incorporated gave an estimated of $12,320. This is only an estimate however. Cody Smith of Deseret Rock bid $14,000. This is a firm bid. The length of the wall is between 75 ft. to 100 ft. The Mayor pointed out that it needs to be high enough so water won't run over it. Monica pointed out that the work should been done originally so it is long overdue. Cody will be able to start sooner than Solid Rock and the bid was firm. Monica moved, seconded by Warren, to accept Cody Smith's bid (Deseret Rock) at $14,000. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Monica-Aye. Dallin-Aye. Warren-Aye. H. Discuss Bids for the Purchase of Another UTV to Replace the Town's Mule. The Mayor presented two bids. One from White Knuckle Sports in Springville for a six seater Kawasaki at $14,355. There was a Yamaha that would be $12,980 which was a comparable model but a year older. The Mayor wasn'tt sure if these would come with a winch or not but a winch would only cost much. The Council authorized the Mayor to purchase the six-seater Kawasaki at $14,355 and a winch. I. Public Comments. Sierra Finlinson is a sterling scholar at Delta High School and presented a proposal to the Town Council. She wants to build a small stand-alone mini free library in Oak City for her sterling scholar project. She passed out copies of pictures showing possible locations for this. The Council discussed the options. It was decided that the best locations would be at the Park located in the rock area next to the green bench and the tree. Dave suggested burring the pole deep and cementing it in. Sierra will either be getting the books free from the Delta City Library or she will purchase some of their books for .25 cents each. F. Financial Report. The Financial Report was Read and Approved by Board Action. The Mayor reported that he had contacted several parties on the delinquent account list and they have all said they could pay off their accounts with their tax returns. Will see how this goes. G. Departmental Reports. Dave Steele. Utah Associated Municipal Power Systems (UAMPS) is having their annual Municipal Tool Kit Spring Conference. Dave might be attending this. UAMPS is also sponsoring tours of the Nu-Scale Facility in Oregon from March 31-April1. If anyone wants to attend, they would have to pay for their own transportation but meals and hotel accommodations would be covered. Will need to have a UAMPs representative come talk to the Council again in May on Nu-Scale. Have received some estimates on the cost of obtaining a back-up transformer for the Oak City Town Sub-station. One bid is from Heaton for a new transformer and it is for $71,000 which is up from the original bid of $59,000 some time ago. There is another transformer available but it is used and would cost as much if not more than the new one. Flowell Electric has asked Dixie Escalante to get a bid for the cost of putting in a cement pad for the transformer and upgrading the area in order to accommodate the transformer. He would like to have this part of the project engineered to make sure it gets put in correctly. Just the transformer, off- loading costs, and a cement pad will cost around $100,000. He explained that there is $155,000 in the Town's Savings Account and another $117,000 in the Electric Department Savings Account. The Town also has some money in a UAMPs Account. Dave explained that there is one concern on this and that is that Rocky Mountain Power has upgraded some of their power lines which will eventually give them a greater load capacity. This might mean the back-up transformer, in the future, would not work which would necessitate the upgrade of both transformers at the Sub-station. Dave wondered if the Council wanted to go ahead with the purchase of the transformer or wait for a while. The Council authorized Dave to get the transformer from Heaton's. He will also get a bid on the concrete pad. It will take between 22 and 23 weeks to get the transformer here. Monica Niles. The Town Hall Stage upgrade is about done. Got the lights for the Stage and have ordered racks for the Hall. She is getting the metal for the doors and then they will be done. Dallin Christensen. Still looking into what to do about the Town's snow plow. Got with Nathan Nielson, Oak City Town Employee, and looked at what the Town has and what it needs. A couple of people have drainage concerns. Dallin will be looking into these. Dallin would like to set up a safety check list to perform on all Town vehicles regularly. Dallin asked the Council to let him know if they see anything that needs his attention. Warren Rogers. Sold two burial plots and did one burial. L. Miscellaneous. Mayor Callister. Need to try to have someone from the Council at the Cemetery when headstones are placed to make sure they stay in line. Some are off right now. Is it oaky form the Lymans to use the building at no cost for the Memorial Day Breakfast activities where it is an activity for the public? Dave stated that it is in the Town's policy that if the Hall is used for a public activity, there will be no charge. The Mayor asked Warren if he has been able to keep the Cemetery Records and Maps updated. Warren said that he keeps the Cemetery information updated on the Town's computer but has not updated any maps. Could check with Adam Britt, Millard County, to see if he can do a cemetery map. Kim Nielson told the Mayor that he feels the Townn's fees to open and close a grave are pretty low. The Mayor checked into this and found that the Town's fees are on the low end at $250 for each. Others are around$50 to $100 more except Holden is the same. Will think about the possibility of raising the fees and possibly raising the cost of a plot. Got the ISO report done. It looked good. DeAnn ordered dog tags. John Anderson, a local vet, will continue to handle the dogs which are impounded. There should be a form that is given to the pet owner at the time a pet it picked up from John's which states that the animal has had its shots, is licensed, and so forth. John told the Mayor that usually the only time dog tags and licensing work is if someone canvass the Town to find out who owns dogs and get them licensed and tagged. Not sure if anyone wants to do this. Nathan Nielson, Oak City Animal Control Officer, is trying to get a bigger live trap. Nathan will be attending a water conference. He will check into Geographic Information System information for the Town's water system while he is there. Jones and DeMille should have the latest information on the Town's water system. Frontier Communications is putting in fiber-optic cable in Oak City. The Town doesn't seem to have any regulations on how the cable needs to be placed. The Mayor will ask the Townn's Attorney to work something up on this. Dave stated that it should include how deep the cable is going to be placed and where it will be located. M. Adjournment. Warren moved, seconded by Dave, to adjourn. Roll Call Vote: Mayor Callister-Aye. Dave-Aye. Warren-Aye. Dallin-Aye. Monica-Aye. The meeting adjourned at 10:07 p.m. Respectfully Submitted, __________________________________ Karen K. Lovell, Oak City Town Clerk Approved By: ______________________________________ Shim Callister, Mayor

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Karen Lovell at 435-846-2707.

Notice of Electronic or Telephone Participation

N/A

Meeting Information

Meeting Location

30 west center
oak city, 84649
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Contact Name

Karen Lovell

Contact Email

oakcitytc@gmail.com

Contact Phone

4358462707

Notice Posting Details

Notice Posted On

March 20, 2020 07:05 AM

Notice Last Edited On

March 20, 2020 07:05 AM

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